April 15th, 2019
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star, Twenty-Two residents of the village and surrounding area.
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Approval of the agenda presented – Deputy Mayor Harding, Councillor Porter – Motion Carried 2019-49
6. Approval of Minutes
MOTION: Regular Meeting of March 18th, 2019 minutes be approved – Councillor Wright, Councillor Bucci – Motion Carried 2019-50
7. RCMP Representatives Cpl. Mathieu Gallienne and Cst. Jonathan Castonguay Mayor Fenner advised with problems around the village the RCMP where asked to attend this evenings meeting to listen to concerns of the public and for the public to ask questions. Mayor Fenner stated that on behalf of the village she works with the RSC and meets with the region policing committee. Mayor Fenner opened the meeting to Cpl. Mathieu Gallienne.
Cpl. Gallienne noted he is out of the Woodstock area. Currently he’s acting sergeant for the detachment. He advised the Mayor contacted him of concerns of crime in the community. He looks over files weekly then priorities the files according to severance. It was noted media has contacted him regarding a specific break-in within the village. He stated not to be scared to ask him questions.
Questions from those in attendance:
- Community Based Policing being implemented back into the system. It was noted visibility of police officer living in the community provides residents peace of mind.
- Is the amount of hours that the RCMP spend in the village available to the public.
- As we cannot control what’s going on now. What is going to happen five to ten years down the road. The basic service the community is receiving now is unable to manage the need the community has now.
- Attendee noted this is not a question just information. He noted everyone here needed to ask themselves what I am doing in my community to help people. It was noted the power of one person in being proactive can help many.
Cpl. Gallienne advised currently the existing model is in place for policing and he can’t make changes therefore he has to work with the resources he has. It was noted police officers cannot regulate that, as this choice of delivery of service is made by the government. Members address problems the best they can. They realize that property invasions are concerning to everyone. Cpl. Gallienne advised members are in the community at the schools and in the evening however the public would not be aware of this. RCMP members in the area are sometimes here to address ongoing issues.
Mayor Fenner stated the amount paid out of the budget for policing services is basic coverage which is $192,000. Her Worship noted it’s been mentioned about community policing or having a community based positon would cost the village more than $160,000. The village cannot just employ just one police officer as they could not do the job by themselves. The village would still require services from the RCMP. Mayor Fenner advised should you see anything please call the police as the more calls they receive the more presence will be seen in the community.
Mayor Fenner stated the village council does there best with their financial limitations. Her Worship stated what does the public want and how do they want council to proceed.
Deputy Mayor Harding questioned what can council do or is there anything they can do?
Councillor Bucci noted all of the community just not council need to voice their concerns to the Minister of Public Safety.
Mayor Fenner asked Cpl. Gallienne if the number of meetings that where held in the past could go back to that schedule.
Cpl. Gallienne stated the Mayor can get ahold of me anytime.
Some members of the public vacated the meeting.
8. Third Reading by Summary and Enactment of By-Law No. 5A-3 Respecting the Control and Licensing of Animals To Replace By Law 5A-2 Respecting the Control and Licensing of Animal
Clerk-Manager read the summary of new by law By-law 5a-3 as follows;
- Revisions completed under Section 1 – Definitions
- Section 2 – Provision of Needs Removed as this is Animal Protection and mandated under the provincial NBSPCA Act
- Section 3 – Vaccination – two more provision where added
- Section 4 – Unsanitary Conditions Prohibited – Section was removed as this falls under the mandate of the provincial NBSPCA Act
- Section 6 – Dangerous Dog – Updated revisions
- Section 7 – Kennels or Catteries – Section removed as the Province of NB is responsible for issuing Pet Establishment license.
- Added New Provision – Compliant to Provincial Court
- Section 10 Penalties – Revised to note payments to be made directly to NBSPCA and maximum penalty amounts established.
- Schedule A – License Fees Revised
MOTION: The Third and Final Reading and Enactment of By-Law No. 5A-3 – Deputy Mayor Harding Councillor Porter, Councillor Bucci – Motion Carried 2019-51
9. Committee Reports
MONTHLY INCOME EXPENSE
GENERAL $135,761.46 $ 64,068.33
WATER & SEWER $ 33,430.45 $ 36,426.03
TOTAL $169,191.91 $100,494.36
Regional Service Commission
It was noted the next meeting is in May for the election of officers.
Southern Central NB Forestry Working Group
Next meeting schedule for May
Mayor Fenner noted they are here tonight.
Deputy Mayor Harding
- Repaired three water breaks on Brook Street
- Moved snow
- Plowed snow
- Cleaned hydrants
- Repaired sewer at the garage, it was froze, had to dig
- Thawed water lines on First Street
- New mower from Valley Sales & Service
- Thaw water lines on Main Street
- Freed up catch basins
- New starter on vacuum truck
- Took old pump to Fredericton for warranty
- Purchased new pressure washer
- Took down lights at the Welcome Centre
- Worked on vacuum truck
- Dug up and repaired sewer line on Orange Street
- New ball joints on the 4×4
- Dug out culverts
- Rebuilt two chlorine pumps
- Built new fuel barrel for well house back up
- Repairs to the utility trailer
- Cold patch on Sunrise Lane
- Repaired line on the flush truck
- Had Wendell from Marty’s Electric in to check out pump 2
- Camera inspection on Orange Street
Tobique Forestry Advisory
The meeting was held on March 26th with the Forest Planning being discussed. Deputy Mayor reviewed a few fact items. It was noted that planning is being done but it takes a long time for the public to notice the trees. The next meeting is scheduled for April 30th with discussion of Spruce Bud Worm.
The RCMP vacated at 7:54 p.m.
Mayor Fenner advised a meeting is scheduled with the Superintendent Luci Dubois.
- Giant Easter Market, April 20th, twenty vendors attending; they represent Victoria, Carleton & Madawaska counties. There is a huge selection of sellers, everything from candy to quilts. Easter egg hunt that day for kids and visit from Easter Bunny. I have posters for advertising, have booked radio ads, it’s on Facebook, website and the sign at the main driveway entrance.
- Plaster Rock pool is hosting the provincial swim meet this year on August 17th.
- Tender was put out publicly for Welcome Centre roof. Six carpenters were contacted and invited to submit. Thomas’s Roofing was the only tender received. He will start the roof in the next few weeks, weather permitting.
- Received applications for summer students. Eleven applications for lifeguards; ten applications for Park and Tourist Bureau. Will coordinate interviews in the next few weeks.
- Dylan was on the Basic Refrigeration Course, April 8th through 12th inclusive. His training was budgeted. He passed his Pool certification course that he attended in March.
- Attended the Western Valley Rec. Association meeting on March 28th in Florenceville-Bristol. Plaster Rock will host the April 25th meeting.
- Attended a meeting with Plaster Rock Access-ability and Leisure group April 1st. They will be having their annual yard sale April 25th and 26th in the Welcome Centre. They will be hosting their annual BBQ on May 30th at the Welcome Centre.
- The Atom and Provincial Peewee C tournaments were successful. I took the opportunity during the Provincial Tournament to meet and network with the Executive and parents of the Victoria Tobique Minor Hockey Association. Those attending the tournaments complimented staff on their pleasantness, helpfulness, the cleanliness of the facility and the beautiful facility in general.
- Cheryl Simpson completed her canteen contract and moved out on April 1st.
- De La Pointe Fire Extinguishers did their semi-annual inspection of the canteen fire suppression system and found it to be in good working order.
- I prepared the on-line application for funding for the playground for RBC and found it to be a very challenging process. It took a day to complete.
- Due to the facility workers no longer being here on Sundays, I moved the Tai Chi for adults aged 50 and over to Mondays at 6 pm and they will be in the Lobby as Kangoo is in the activity room at that time.
- I have registered for the Wellness Network Conference scheduled for May 1st & 2nd in Moncton and provided John Bucci with the schedule of workshops that I will be attending. The Western Valley Wellness Network will cover the costs of mileage and meals. Funds are in the Village budget under seminar/conference to cover the cost of hotel and registration.
- Ordered the BBQ as per budget.
- The Black Line Safety equipment for Lone Workers has arrived (budgeted item) and I will be working with the supplier over the next few weeks to get it online and set up the training for the facility workers.
- The amp arrived for the sound system (budgeted item) and was installed in time for the Provincial tournament. Can now hear sound in the lobby.
- The video feed to the cameras at the pool and welcome centre have been restored & downloaded on the work cell phone.
- Ice is out, ice plant shut down. Black & MacDonald will be here sometime around April 17th to complete the shutdown and assess the ice plant.
- Jeff Jenkins was in to see me to find out if curling would be happening in the arena next season.
Also, would like to contact a draftsperson to create a drawing of the Playground, so that when we start preparing ground, we know the correct square footage and the correct placement for the equipment
- A new plug-in was installed at the Fitness Centre for the new treadmill
- A new panic switch was installed going into the ice plant room for exhaust fan
- Took apart urinal in dressing room 3 and fixed it so it would stop running
- Had monthly fire alarm test
- Changed carpets at front entrance
- Heater in plant room quit working, tool it down and ordered a new fan motor and switch for it. Got parts put in and heater put back up
- Adjust penalty box door, it wouldn’t shut
- Dehumidifier quit working. Had to order a new motor for it. Got it installed
- Cut new glass for time clock box on ice rink and installed
- Fixed door at Joy’s building at school, as it would not shut for her
- Put curling equipment in storage room
- Glued the mop board back on the wall from the lobby to the dressing rooms
- Re-tied the bottom of one of the hockey nets, the rope had broken
- Ordered new switch for the exhaust fan in the Zamboni room, not installed yet
- Put new wheels on chair at the Fitness Centre
- Took out ice, took almost seventy loads off with the Zamboni
- Shut power off in the ice plant
- Called Black & MacDonald to shut down ice plant for the season, and received an estimate for brine leak, they will be here April 16
- Ordered a four by eight piece of marine plywood to make signs with
- Ordered a trash pump to remove water from pool
- Lots of shovelling, plowing and salting
Councillor Bucci advised the revenue for the past season totaled $1100 tax included – without tax $956. Adult curling cancelled seven times with little rock stopped after January 27th, not enough kids. It was noted that Jeff Jenkins, Janet and myself will set down to figure out where we go from here for next season.
Councilor Porter asked that a letter of congratulations be forward to Blackville on winning the Hockeyville challenge.
It was questioned if the ping pong table had been talked about. Councillor Bucci said he will look into it.
The Volunteer Appreciation night will be held on April 27th
April is National Poetry Month – the library will mark it with a “poem a day” promotion,where patrons can stop in the library and pick up a different poem each day of the month – selections include favourites from Board and staff members. Wednesday, April 17, we will celebrate National Canadian Film Day, with a free showing of “Corner Gas: The Movie” starting at 3 pm. Everyone is welcome and refreshments will be served. An afterschool craft program is scheduled for Thursday, April 18th. Earth Day will also be recognized during the month with an environmental Trivia Game – those who answer correctly get to spin the wheel for a chance to win a prize. May 1st, we will once again hold a May Basket-making after school craft program. The Summer Reading Club Activity Leader position has been posted with a closing date of April 19th. The job is for 14 weeks. More information is available at the library. Jonathon Castonguay will present the Fraud Information Workshop.
The Annual and next regular meeting will take place on Tuesday, May 14th, 2019.
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
Councillor Tony Wright
The month of March was quiet. The department is preparing for grass burning season.
Councillor Wright advised the public meeting on Glyphosate, Forestry, and Our Future that was held on March 30th was well attended.
Covered under Councillor Bucci report
MOTION: Acceptance of committee reports and financial reports for March be approved – Deputy Mayor Harding. Councillor Wright – Motion Carried – 2019-52
10. Clerk-Manager Report
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of March meeting have been addressed with appropriate correspondence
- Emails addressed
- Financial reports given to dept. heads
- Emails from Auditor requesting information etc. being provided
- Playground claim and cancelled cheque submitted for playground
- Meet foreman and recreation manager for update over the last two weeks and with administration.
- Emailed Alexis about Open House needs to be held in the lobby as the welcome centre is booked
11. Business Arising from the Minutes – None
12. New Business
a) Letter from Marsha Bradford advising of damage to her cedar hedge on March 13, 2019. She is asking the village to cover cost of removing the hedge along with repairing her lawn.
Deputy Mayor Harding advised the snow didn’t damage the hedge nor damage the lawn
Clerk-Manager to respond that there was no damage to the hedge nor the lawn.
a) WorkSafe NB inviting employees to a Complimentary Safety and Health Week breakfast at the Centre de Congres Edmundson on May 10 from 8:00 am to 10:30 am. RSVP by April 26, 2019 using the online form at csse-nb.org/registration.html
b) Department of Public Safety advising the department are reviewing local and provincial policing services to find ways to facilitate co-operation and improve safety. (Copy of news release provided to council on March 19, 2019)
14. Next Meeting
MOTION: Next Meeting Date be Tuesday, May 21, 2019 @ 7:00 p.m. – Councillor Bucci, – Motion Carried 2019-53
15. Closed Session – Land, Labor
MOTION: The regular meeting go into closed session @8:10 p.m. – Councillor Bucci, Deputy Mayor Harding Motion Carried 2019-54
MOTION: The meeting resume into regular session @ 9:27 p.m. – Councillor Bucci, Councillor Porter Motion Carried 2019-55
MOTION: The village to go ahead and install water service to the Golf & Curling Club – Councillor Bucci, Councillor Wright Motion Carried 2019-56
MOTION: Meeting adjourn @ 9:31 p.m. – Councillor Porter
Motion Carried 2019-57
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager