August 22, 2022 – Regular Meeting of Council

REGULAR MEETING

AUGUST 22, 2022

TIME: 7:00 pm

Attendance: Mayor Tom Eagles, Deputy Mayor Gary Harding, Councillor Sharon DeWitt, Councillor Wright

Absent: Councillor Tim Corbin

Staff: Patty St. Peter, Chief Administrative Officer

1. Call to Order at 7:00 p.m.

2. Opening Prayer: Mayor Eagles lead the meeting in the Lord’s Prayer

Mayor Eagles welcomed those to the August meeting and noted it is hard to believe we are at the end of August.

Mayor Eagles welcomed everyone to the meeting.

3. Recording of attendance

4. Disclosure of Conflict of Interest – None

5. Approval of Agenda

Mayor Eagles asked that an addition to the agenda under New Business be added as item b) Donation.

MOTION: The agenda be approved with the addition of donation under New Business items b) – Councillor Wright, Councillor DeWitt Motion Carried – 2022-115

6. Approval of Minutes

MOTION: Regular Meeting July 25^th, 2022, be approved – Deputy Mayor Harding, Councillor Wright – Motion Carried – 2022-116

MOTION: Special Meeting August 4^th, 2022, be approved – Councillor DeWitt, Councillor Wright Motion Carried – 2022-117

7. Committee Reports:

Mayor Eagles

Regional Service Commission

There was a board meeting held on August 22^nd via Zoom. The meeting surrounded the 2023 of the RSC. It was noted the budget was neither approved nor denied today. The budget will be forwarded to the CAO/Clerks tomorrow. There was a Local Reform advisory committee meeting August 11 via zoom

RCMP Sub Committee

No report

UMNB

There was a Zone 6 Meeting held via zoon on August 17^th. Local Reform was the topic of discussion.

Deputy Mayor Gary Harding

Public Works

Finished repair of air conditioner unit on Plow Truck.
Post and Cedar Street patched.
Repaired Loader tire and painted rims.
Serviced Plow Truck
Ditching on Laurette-Reynolds Lane
Culvert installed on Bridgeview Street.
Repaired manhole on Bridgeview Street.
Mowed
Diching around Lagoon.
New Hydraulic hose on Vac Truck.
Received chlorine.
Repaired gate valve box on Tobique Street.
Mowed Clover Leaf.
New gate valve on Orange Street.
Ditched gully from Centennial Street to Hillcrest Street.
Repaired manhole on Orange Street.
Dug at Welcome Centre for hydro line.
Cleaned duck weed at Lagoon.
Repaired yard at Boat Landing.
New sewer line to connect apartment on Daye Street.
Worked on Trackless clutch.
Repaired water break by River.
Repaired water connection for new house on Brook Street.
Worked with Twin Rivers for their leak (water on and off many times).
New lights on Trailer.

Tobique Forestry Advisory Committee

No meetings are held during the months of July and August

Cemetery

Ray’s Monuments have not completed the work at the cemetery yet.

Deputy Mayor Harding advised Summer Fest was well attended and was a success. The financial outcome of the event has not been tabulated as invoices have still not been received.

Councillor Tim Corbin recreation reported was presented by Councillor Wright.

Recreation

The shed to house watercraft and life jackets arrived.
Garden pathway completed.
Topsoil spread on garden area.
Some plants have arrived for garden.
Nature trail continues to be worked on.
Held first music by the lake on August 17^th. Twenty-nine attended. Everyone had a good time and enjoyed the music of Keith and Country Friends and the deserts which were supplied by Lil’ Peppino’s. Two more are planned for Wed. August 24^th(Branch 29) and Wed. August 31^st (Kintore Country Friends).
A Pickleball Clinic was held on August 13^th at 9 am. It was well attended, and a second one is scheduled for Tues. Aug. 23^rd at 6:30 pm. Additional people have called to join in Pickleball.
The NB Provincial Outdoor Swim Championships is being held on Sat. Aug. 20^th and a BBQ is being hosted by the SPCA that day.
Prepared information for the Village Newsletter.
Plans are underway for an updated website.
Plans continue for the Platinum Jubilee Celebration scheduled for Sept. 17^th at the Pavilion and an invitation to the event will be going out soon.
Attended Zoom meeting on Regional Resiliency.
Attended to security concerns.
Ordered and picked up ribbons and trophies for the swim meet.
Prepared ad for arena worker position and posted on face book and website.

Pond Hockey

Councillor Wright noted he thinks there was a meeting.

Councillor Tony Wright

Fire Department

1 Brush Fire

1 Fire Alarm @ TVHS

1 Call for smoke in a house

1 Residential Fire Alarm

Economic Development

No report

Pond Hockey

No report

Councillor Sharon DeWitt

July financial report.

MONTHLY INCOME EXPENSE

GENERAL $182,301.56 $182,301.56

WATER & SEWER $ 46,412.73 $ 19,736.39

TOTAL $228,714.29 $208,347.45

For the month of July 2022 Councillor DeWitt provided the following information.

General Operating – Actual Revenue $182,301.56 with projected revenue of $161,654.49. Shows plus revenue of $20,647.07. Actual Expenses $182,301.56 with projected expenses of $113,057.03 Shows expenditures over of $75,554.03

Water Account – Actual Revenue $46,412.73 with projected revenue of $32,520.59. Shows revenue over of $13,892.14. Actual Expenses $19,736.39 with projected expenses of $27,746.47. Shows expenditures under of 8,010.08.

Library

Summer Reading Club activities will be done on Thursday, August 18^th, when the final party will be held.
The last two weeks of our summer programming included an escape room activity, “Murder in the Library”. This was a big hit with at least 21 groups (70 individuals) taking part. We hope to be able to acquire an escape room kit for the library which community groups would be able to sign out for their own use.
A new library program, a Home Décor workshop, was held on Thursday, August 4, where we made a Summer Themed door plaque. Plans are to repeat this activity for the various seasons.
The Library Board will meet again in September.

Tobique Valley Community Health Centre Advisory Committee

The next meeting will be held in the fall.

MOTION: Reports be accepted as submitted and accounts payable for July be approved – Councillor Wright, Councillor DeWitt

Mayor Eagles noted the surveying will be completed by Wayne Hodges for Laurette Reynolds and Mac Wright Street. His Worship note the shed has been broken into where the kayaks and paddle boats are store. A couple of paddles and life jackets were stolen. There is a locking mechanism being made at Boyd Harding. Mayor Eagles advised the swim meet was a success with a large crowd of spectators. His Worship noted a newsletter has been circulated as a communication tool and has received some feedback.

Motion Carried 2022-118

8. Chief Administrative Officer Report

Correspondence forwarded addressing items discussed from previous meetings completed
Minutes
Information for council packages
Accounting
Operational Administration duties
Provided Dept. Heads with their departmental financial reports for June
Working on the 2023 budget for Entity 78
Zoom meeting for Entity 78 Budget Launch June 30 with second budget meeting on August 16^th
Newsletter completed and sent out Wednesday

MOTION: The Chief Administrative Officer report be accepted – Councillor DeWitt, Deputy Mayor Harding Motion Carried 2022-119

9. Business Arising from the Minutes

a) Maritime Enforcement Services appointment of By-Law Enforcement Officer with resolution.

Mayor Eagles stated council has talked about going in this direction for some time. It was noted a resolution is required by the service provided from the village. Mayor Eagles read the following resolution.

VILLAGE OF PLASTER ROCK

APPOINTMENT of By-Law Enforcement officer

WHEREAS Village of Plaster Rock Municipal Council has adopted various By – Laws.

AND WHEREAS in accordance with Section 72 of the Local Governance Act C.18, Council may appoint By-Law Enforcement Officers for the Local Government and determine their mandate.

BE IT RESOLVED that the following persons are appointed a By-Law Enforcement Officer of the Village of Plaster Rock in accordance with Section 72 of the Local Governance Act (Act) and Section 14(3) of the Police Act, the Building Code Administration Act, and the Community Planning Act:

Karine CARON & Jordan NOWLAN of

Maritime Enforcement Services Inc.

BE IT ALSO RESOLVED THAT the above-mentioned appointments include all generalities as prescribed by By-Law, the Act, the Regulations of the Act, the Police Act, and all other Acts and Regulations of the Province of New Brunswick.

AND THAT the position of By-Law Enforcement Officer is employed for the preservation and maintenance of the public peace within the territorial boundaries of the Village of Plaster Rock.

AND THAT the By-Law Enforcement Officer of the Local Government exercise their discretion according to the files given to them by the CAO or during patrols of the Village of Plaster Rock.

AND THAT the above-mentioned appointments continues if the Officers are retained by the Village of Plaster Rock.

Proposed by Councillor Wright, seconded by Deputy Mayor Harding on this 22^nd day of the Month of August 2022. Motion Carried 2022-120

b) Dale Weldon, President, NBTA Credit Union response to village letter regarding the opportunity to open a branch of the NBTA Credit Union in your village. Advising we are not seeking to expand our branch network. I have asked our General Manager to bring this up for discussion at the next Credit Union Managers Association Meeting.

Mayor Eagles stated that RBC will be moving out of town next month on September 15^th, 2022. His Worship advised he received a phone call from a representative from CBIC. The representative noted he will come to visit the area is 5 or 6 weeks. Mayor Eagles noted do not get too excited as we need to wait and see what happens but its certainly a step in the right direction.

10. New Business

a) UMNB Resolution – Financial Costs of Local Government Reform

Mayor Eagles stated he was to the understanding we were supposed to have financial assistance from the province. The resolution lobbies the government to appropriate financial funding for municipalities to compensate for staff time already required and to be required by the province to assist in the process of municipal reform; reimbursement of municipal legal, accounting, and consulting expenses incurred as a result of municipal reform, including those already incurred and those arising in coming year. His Worship advised he just wanted council to be aware of this.

b) Donation Request – Riley Brook Rec Council is holding their 6^th Bottle Cap Raffle fundraiser on September 3^rd. We are looking for your support by providing a donation of a gift card or prize that can be given to the purchaser with the lucky number.

Mayor Eagles asked council to entertain a motion for a donation to this cause.

MOTION: The village donate a one-month gym membership to the Riley Brook Rec Council for their 6^th Annual Bottle Cap Raffle Fundraiser – Councillor Wright, Deputy Mayor Harding Motion Carried 2022-121

11. Correspondence

a) Superintendent. Andy LeClair, J. Division of the NB RCMP Advising that public safety and policing are key priorities for you and your citizens and are actively working with you to keep our communities safe. Providing instructions to your web developer, to access the web packages.

Mayor Eagles asked the CAO to provide the information. The CAO summarized the contents of the letter as noted. The letter was received from Supt. Andy LeClair, J Division West District Commander. He states in the letter that the RCMP want communities to have a good understanding of the work they are doing, each every day. As part of this ongoing commitment, they have developed a series of tools that can be added to your local municipal webpages. This includes one-click options to access the RCMP Online Crime Reporting system, as well as lots of data about the call for services we are responding to in the areas we police. There are also direct links to important tools developed by the Government of New Brunswick. The drop box will include the noted links, New Brunswick Occurrence Map, Daily Occurrence Report, Online Crime Reporting, Public Safety Crime Dashboard, Crime, and justice in New Brunswick.

12. Next Meeting Date

Mayor Eagles council to entertain a motion for the next regular council meeting.

MOTION: The next Regular Meeting be Monday, September 19^th, 2022 @7:00 p.m. in Council Chambers at the Phil Sharkey Memorial Centre – Councillor Wright, Councillor DeWitt Motion Carried – 2022-122

13. Closed Session – Labor, Land

MOTION – Meeting go into closed session @7:34 p.m. – Deputy Mayor Harding, Councillor DeWitt Motion Carried – 2022-123

MOTION: Meeting resume into regular session @ 8:21 p.m. – Councillor DeWitt, Deputy Mayor Harding Motion Carried – 2022-124

14. Adjournment

MOTION: Adjournment @8:25 p.m. – Councillor DeWitt, Deputy Mayor Harding

Motion Carried – 2022-126

_____________________________ __________________________________

Tom Eagles, Mayor Patty St. Peter, CAO/Clerk