August 19th, 2019
TIME: 7:00 pm
Attendance: Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager, Jan Greer, Recreation Manager
Public: Corrine Fitzherbert, Victoria Star, Sara Ouellette, Ally Barnes, Jeff Miller, Brian Hollins and Ronnie Rogers.
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Approval of the agenda presented – Councillor Wright, Councillor Porter -Motion Carried – 2019 – 116
6. Approval of Minutes
MOTION: Regular Meeting of July 15th, 2019 minutes be approved – Councillor Bucci, Councillor Wright – Motion Carried – 2019 – 117
7. Ally Barnes & Sara Ouellette – Swim Team
Deputy Mayor Harding opened the floor to Ally Barnes & Sara Ouellette. Ms. Barnes thanked council for allowing them to bring their concerns to council. She advised their kids have been involved with swim team for the past two years. Ms. Barnes noted we have issues concerning the payments process such as late/nonpayment, awareness and communication and who’s responsible for payments. She questioned who is responsible for late or non-payments as it shouldn’t be the responsibility of the guards. She was noted going forward that communication to parents concerning payments needs to better communicated through a newsletter possibly. It was suggested that someone be at the pool to take payments for the first week. Ms. Ouellette advised that making the kids stand against the wall was very uncomfortable for her and the kids and that they should never be put in that situation again. Ms. Barnes request that consideration be given to a discount in fees for larger families. Ms. Ouellette advised the last couple of years lifeguards do their jobs fantastic.
Councillor Bucci advised that discount in fees would be discussed at budget time.
Ally Barnes and Sara Ouellette vacated the meeting @7:15 p.m.
8. Jeff Miller – Tourist Park
Deputy Mayor Harding opened the floor to Jeff Miller. Mr. Miller advised he was here representing the Plaster Rock Motorcycle Club. He advised that the club president, Alexis Fenner, received an email from Patty St. Peter, which Alexis forwarded to Mr. Miller which reads, “I have a question. Did the biker organization you belong to utilize the pavilion on July 27th for a BBQ? If so, wondering where the village would forward the invoice for the rental?” Mr. Miller stated he was very upset to receive this email. Mr. Miller stated the BBQ meeting was to discuss having a Poker Rally as a charity donation to go towards the playground. Deputy Mayor Harding advised he had discussed this with Alexis after Alexis received the email from Patty. Deputy Mayor Harding advised that it was his understanding that no one checked with the park or office to see if the pavilion was booked. Mr. Miller said he had checked with the park and was told there was no one occupying the space and was advised that a remote was required to gain access to the area. He noted he had no problem with paying the $40.00 deposit which would be refunded to him upon the return of the remote. Deputy Mayor Harding noted that there may have been miscommunication and it will be looked into. Deputy Mayor Harding advised that council will discuss the issue and get back to him.
The representatives of the Plaster Rock Motorcycle Club vacated the meeting @ 7:30 p.m.
9. By Laws – Third and Final Reading and Enactment
a) Village of Plaster Rock By-Law No A-01 – A By Law Relating to the Proceedings of the Council of the Village of Plaster Rock Section Amendments – Third and Final Reading and Enactment
The Clerk-manager read the following Summary of By Law A-01 Proceedings of the Council of the Village of Plaster Rock is hereby amended under Sections 1 – Definitions and Section 2 – Meetings of Council.
Section 1 – Definitions – update as Municipalities Act was replaced with Local Governance Act
Section 2 – Meetings of Council – to reflect changes from Municipalités Act to Local Governance Act.
MOTION: Third and Final Reading of By-Law No. A01- A By-Law Relating to the Proceedings of the Council of the Village of Plaster Rock By Law Amendments – Councillor Porter, Councillor Bucci – Motion Carried – 2019 – 118
b) Village of Plaster Rock – By Law No. 37 – Plaster Rock Village Council Code of Conduct By Law – Third and Final Reading and Enactment
By Law No. 37 – Plaster Rock Village Council Code of Conduct By Law
This by Law was a requirement under Local Governance Act for Municipalities
By Law addresses the following area of Council;
Definitions, Purpose and Application, Representing the Municipality, Communicating on behalf of the Municipality, Respecting the decision-making process, Adherence to Policies, Procedures and By Laws, Respectful interactions with council members, staff, the public and others, Confidential Information, Conflicts of Interest, Improper use of Influence, Use of Municipal Assets and Services, Participation in community groups and organizations and their events, Remuneration and Expenses, Acceptance of Gifts and Hospitality, Election Campaigns, Informal Complaint Process, Formal Complaint Process, Compliance and Enforcement, Procedure, Review and Severability.
MOTION: Third and Final Reading of By-Law No. 37- Plaster Rock Village Council Code of Conduct By-Law – Councillor Wright, Councillor Bucci Motion Carried – 2019 – 119
10. Salt Hauling Tender
The clerk-manager advised the village received one tender for hauling of salt. The closing date for submission was Wednesday, August 14th @ 12 Noon.
. Lavoie Enterprises Inc. – $26.00 ($29.90) per metric ton
MOTION: Lavoie Enterprises be awarded the salt hauling tender in the amount of $26.00 plus tax per metric ton – Councillor Bucci, Councillor Wright Motion Carried – 2019 – 120
11. Sand Tender
The closing date for submission was Wednesday, August 14th @ 12 Noon.
The clerk-manager advised the village received one tender for sand.
. I.R. MacDonald – $8.00 (9.20) per yard for screened winter sand.
MOTION: I. R. MacDonald be awarded the sand tender in the amount of $8.00 per yard plus tax – Councillor Bucci, Councillor Wright – Motion Carried – 2019 – 121
12. Committee Reports
Deputy Mayor Harding provided the July financial report
MONTHLY INCOME EXPENSE
GENERAL $152,767.69 $ 91,081.08
WATER & SEWER $ 31,391.08 $ 31,189.17
TOTAL $184,148.77 $122,270.25
Deputy Mayor Harding advised there was no reported received from Mayor Fenner to report.
Deputy Mayor Harding
- New water pump installed at the Lagoon building
- World Pond Hockey sign installed
- New hydraulic handle on trackless
- Repaired two service lines on Mains Street
- Repaired six inch line on Ridgewell Street
- Repaired four inch line on First Street
- Repair work at the Lagoon, a new switch
- Repair at booster station
- Cat tails removed from the old Lagoon
- Repair done to gate valve on the river bank
- New four inch main and 8 services installed on new apartments
- Hauled material to the new playground
- Built new driveway at the Wellhouse
- Disconnection list done
- Asphalt patch at the bank
- Patched Green Street
- Removed graffiti on the roads and sidewalks
- Repair work to dig on Sutherly Drive
- Cut trees on Daye Street
- Pressure washed and checked machines
- Cleaned up from two heavy rain storms
Councillor Porter noted that the street sign from Green Street is missing and the road is in bad shape.
Tobique Forestry Advisory – No meeting during the summer months.
Nothing to report
- Playground pad is complete with topsoil and landscaping.
- Memorial sign for the playground is ready. Additional signage to be ordered.
- Prepared a design for playground equipment placement.
- Received donation for the playground from Deleavey Sand & Gravel
- Arranged photo op for the donation
- Received donation of child’s picnic tables from Dean and Sydney Deleavy.
- Talked with Wayne Paris, father of Jamie Paris regarding timing for dedication ceremony.
- Talked with Andrew Harvey regarding playground ceremony
- Contacted RDC (funder) regarding playground ceremony
- Coordinating playground completion and dedication ceremony.
- Contacted several people seeking playground installation information. Also attempting to locate a playground inspector; as yet to no avail.
- Fencing to be installed around playground Aug. 20th and large playground equipment will be placed on the pad at the same time for safety and security of the equipment.
- Provincial Outdoor Pool Swim Championships scheduled for Plaster Rock Pool Aug. 17th.
- Ordered medals, trophies and ribbons for swim meet.
- Piranhas have been doing very well in swim meets.
- Met with contractor for an estimate on tennis court.
- Met with contractor for estimate on upgrade to nature trail
- Prepared ad for Recreation Facility Worker.
- Placed ad in Victoria Star for two weeks.
- Ad placed on Indeed.com and on Village website.
- Took care of several incidents requiring RCMP intervention. Outcomes reported to Councillor Bucci and Clerk-Manager.
- Pool closure scheduled for Aug. 25th with end of year parties scheduled.
- Campground 68 out of 403 camping nights rented. This is a 16.8% rental rate for the campground, which is concerning and warrants discussion.
- Four paid Welcome Centre rentals and two paid Pavilion rentals for the month of July.
Councillor Porter questioned if rocks could be placed in the entry points to the park to help deter all-terrain vehicles.
Deputy Mayor Harding asked if a date has been set for the opening of the playground. Councillor Bucci advised not at this time
- Washed the bouncy castle
- Put 2 new wheels on line marker for the ball diamond
- Reattached the planks at the pool where bricks are missing
- Tested pool daily and nightly, added chemicals, did backwash on filters and kept the chlorine barrel full.
- Mowing of lawns and weed whacking.
- Fixed toilet in girls bathroom at the pool
- Fixed stall door in girls bathroom at the pool
- Put most of the playground equipment together inside the arena. We will be moving it outside on August 20th and will finish assembly once outside.
- Raked, lined, dragged and put bases on the ball diamond as needed
- Replaced seats on 2 picnic tables
- Spread a dump truck load of sand at the ball diamond with the tractor
- Spread the rest of the load of mulch in front of the arena
- Removed all the weeds in the garden in front of and beside the arena
- Replaced pull start on the push mower. Got a trench dug from the Welcome Centre to the tractor shed for power
- Got the power to the shed hooked up (lights, light switch, plugs and a dust to dawn light)
- Had the conductors replaced in the boiler in the Zamboni room
- Tractor has been washed weekly
- Washed and shined the Zamboni for upcoming season
- Removed a few blown down trees from the nature trail
- Did the 200 hours service on tractor. This included changing the oil and oil filter, changed air, fuel and transmission filters, transmission oil, greased drive line and the mower deck.
- Did monthly inspections and fire alarm tests
- Drained the low points on fire sprinkler system, set off alarm and filled system with water. Had to call B&G sprinklers to drain it.
- Fixed valve at the pool because of by-pass.
- Got the large breaker in panel changed for exhaust fan in the arena
- Got annual back flow test done
- Got the leak fixed on hot water tank
- Changed 4 lights on the walking track
- Changed the light in the men’s washroom in the office
- Started to week the garden in front of the voyageur
- Changed the door closer on girls bathroom by the walking track
The Library Board met on June 11th; the next meeting will be in September.
Summer Reading Club activities are still underway – the closing party will be held on Thursday, August 22nd, for all ages. It has been a busy summer with good attendance at our activities.
We participated in Story Tent again this year – a partnership between the Village of Plaster Rock, the Library and Talk With Me. Participants meet each week by the fiddleheads on the lawn for stories, songs and activities.
The week of August 12th, Brilliant Labs will be at the library hosting a free 4 day STEAM camp (Science, Technology, Engineering, Art and Math). There are 10 children who have registered for the program.
The Library Assistant position should be staffed in the next few weeks. Interviews were held in July.
Story Hour will resume in the fall on September 18th.
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
Councillor Bucci advised he received a phone call from Debbie Miller concerning the Committee. He has not had the opportunity to return her call as of yet.
Councillor Tony Wright
- 1 power lines down due to thunderstorm
- 1 structure fire
- 1 false alarm call
MOTION: Acceptance of committee reports and financial reports for July be approved – Councillor Wright, Councillor Porter- Motion Carried – 2019 – 122
13. Clerk-Manager Report
Clerk-Manager provided the following report for August.
. Received concerns of the vandalism and theft happening in the village and surrounding area. Citizens have been advised to write letters to council voicing their concerns and to contact the RCMP. It has been asked that a meeting such as the one held in April be organized.
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of July meeting have been addressed with appropriate correspondence
- Emails addressed
- Financial reports given to dept. heads
- HST Report submitted for last quarter
- Letters forwarded to property owners concerning the condition of their grounds. A copy of the by law 12 Maintenance & Occupancy – Residential Property
- Bank reconciliation
- Payroll (direct deposit)
- Operational Administration duties
Councillor Bucci questioned if the village had sent a letter to the province addressing council concerns of policing in the village. The clerk-manager replied no, that concerns voiced is what Mayor Fenner was going to bring to the policing committee she’s a member of. She noted the letters forwarded back in May were regarding doctor recruitment and the lack of signage directing motorists to Plaster Rock and surrounding areas coming off of the highway in Perth-Andover.
Council agreed that a letter be forwarded to the Minster of Public Safety regarding the lack of visibility of policing in the village.
14. Business Arising from the Minutes
a) The clerk-manager read the letter received from the Hon. Hugh Flemming in response to the letter from the Village concerning concerns of recruitment of physician for our area.
b) Councillor Porter asked if a bump sign could be put by the dip in the road on Main Street by the Catholic Church. Deputy Mayor Harding asked if the village was aware of an engineer from the province has come to look at this area. Clerk-Manager advised she was unaware of anyone. Deputy Mayor Harding noted that possibly asphalt could be placed in the dip. The village is to send a request to Edmundston office requesting that this be a temporary fix.
15. New Business
a) Letter from Riley Brook Rec Council requesting donation for their 5th Annual Bottle Cap Raffle fundraiser as part of Labor Day celebration event.
MOTION: One month membership to the gym be donated to the Riley Brook Rec Council for their Annual Bottle Cap Raffle fundraiser – Councillor Porter, Councillor Bucci – Motion Carried – 2019 – 123
b) Letter from Debby & Garth MacDougall voicing compliment of campground and facilities but voice complaint of noise of ATV’s running at all hours in the park during their stay.
Councillor Bucci advised that DNR fish and wildlife peace officers are keeping an eye on this area. The officer noted the individuals have been given prior warnings. Should these individuals be apprehended there will be fines handed and impounding of bikes will occur.
c) Mayor Slip invites Mayors and CAO to a meeting on September 5th @6:30 p.m. in Sam’s Room at the AYR Motor Centre to discuss the St. John River Tourism Association.
It was agreed by council the village will not be attending this meeting as the village is not a member of the association.
a) Public Sector Partners for Progress – President, Jerry Godin advising they are a non- profit specializing in infrastructure asset management, the cost to your community for our services is only $1/resident. That is, a total fee which is directly proportional to the population of your community.
b) CBDC’S 30th Anniversary on September 5th, 2019, extends an invitation to Mayors and Town or Village Manager and spouses for a three course meal, courtesy of the CBDC.
c) Patricia Corey, Library Manager provided information that a new study is being undertaken re NB Libraries. A consulting firm has been tasked with conducting a study and preparing a report containing findings and recommendations concerning ways that NB public libraries could improve service. Part of the study involves public consultations with stakeholders in library services including municipal partners. The first consultation in our region will take place in Woodstock on August 22nd from 1 pm to 4 pm at the Best Western.
Official invitation should be sent around August 8th. (She encourages myself or a representative from the village to attend this session. I have provided Councillor Porter with the information.)
It was noted that Councillor Porter will be attending on behalf of the village.
d) Town of Yarmouth invite you to consider attending the 25th Anniversary edition of the Communities in Bloom Symposium and Awards, September 25-28, 2019 being hosted right here in Yarmouth NS
17. Next Meeting Date: Monday, September 16th, 2019 @7:00 p.m.
MOTION: Next Meeting Date be Monday, September 16th, 2019 @ 7:00 p.m. – Councillor Porter, Councillor Wright – Motion Carried – 2019 – 124
18. Closed Session – Land, Labor, Legal
MOTION: The regular meeting go into closed session @ 8:10 p.m. – Councillor Porter, Councillor Wright – Motion Carried – 2019 – 125
MOTION: The meeting reconvene into regular session @9:01 p.m. – Councillor Porter, Councillor Wright – Motion Carried – 2019 – 126
MOTION: Meeting adjourn @ 9:15 p.m. – Councillor Bucci – Motion Carried 2019 – 130
Gary Harding, Deputy Mayor Patty St. Peter, Clerk-Manager