Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Public: Corrine Fitzherbert – Victoria Star, Residents
Staff: Patty St. Peter, Clerk Manager
- 1. Call to Order at 7:00 p.m.
- Opening Prayer: The meeting was opened with the Lord’s Prayer
- Recording of attendance
- Disclosure of Conflict of Interest – None
- Approval of Agenda
MOTION: Approval of agenda – Councillor Porter, Deputy Mayor Harding
Motion Carried 2017-81
- Approval of Minutes
MOTION: Minutes of Regular Meeting July 17th, 2017 be approved as circulated – Councillor Wright, Councillor Bucci Motion Carried 2017-82
- Committee Reports:
For the month of July 2017
MONTHLY INCOME EXPENSE
GENERAL $133,013.15 $188,903.16
WATER & SEWER $ 32,191.68 $ 21,798.27
TOTAL $165,204.83 $210,701.43
Regional Service Commission
Mayor Fenner advised the meeting is scheduled for August 30th which is the same night as the meeting scheduled with 911 Service/Public Safety. Mayor Fenner asked council what they would prefer as to her attending the RSC meeting or attending the meeting scheduled in chambers. Mayor Fenner stated she’s concerned if there’s no representation from council regarding the issue to be debated it may not be in the best interest of the village. Her Worship provided council with information to review and asked that council email her any feedback prior to the meeting.
Southern Central NB Forestry Working Group
Mayor Fenner advised this group will be resuming as Robert Fawcett from Irving Oil has been assigned to reorganizing this group.
UMNB – Nothing to report
Mayor Fenner noted contact has been made. She advised the Perth-Andover office is closed for four months due to office staff being resigned.
- Attended the opening ceremonies of the Western Valley Games. We had a small group but they were fierce competitors.
- July 24 – Meeting in Chambers with Family Worship Venter
- Aug 1 – Meeting in chambers
- Aug 2 – Meeting in chambers
- Aug 14 – Attended the funeral of Raymond Murphy’s funeral. Mayor Fenner noted that Raymond assisted not only municipalities in NB but in other provinces as well. Raymond was the director of UMNB.
- Aug 15 – Meeting in chambers
Deputy Mayor Gary Harding
- Repaired catch basin on Church Street
- Stock piled 2 loads of rock from New Denmark
- Cut lots of grass
- Ray’s Paving was in and done most of the patching
- Swept streets for painters
- Lines and cross walks repainted in town
- Repaired gates at park
- Repaired plow truck and pick up lights
- Finished remainder of hydrants
- Hydro seed installed at new booster
- Hauled 3 loads of chips to park
- Moved bleachers for swim meet
- Hauled waste from garage yard to Irvine Chase
- Purchased concrete blocks from Beton and set them up at salt shed
- Cleaned garbage up at recycle bins
- New main line across First Street
- Patching and shouldering on Fraser Street
- Cut and removed tree at first and Fraser Street
- Paved residents drive way
- Installed new catch basin on Fraser Street
- Sani Way in to clean culvert on Fraser
- Rented roller from Oriels
- 3 road signs repaired
- Patched at Tobique Plex, pavilion and walk way.
- Cleaned out gully on First Street and graded road side
- Flushed culvert on Post
- New tires and rims on mower
- New u joint in drive line of mower
- Sand blasting and grinding on loader blade
- Installed new shut off at resident on Main Street
- Purchased plow truck
- New grate for sand re-claimer
- Repaired muffler on new plow truck
- Cleaned up rust spots and painted
- New boom pin and bushing in back hoe
- Cleaned ditch on Roulston
- Repair work to Craig Street
Tobique Forestry Advisory Committee Deputy Mayor Harding advised no meetings are scheduled during the months of July or August.
Councillor John Bucci Recreation
- Worked on Summerfest.
- Got Brian and Tanner to do BB diamond at the High School
- Handled a few complaints
- Sent an introductory e-mail to Sheila Flemmer of Trans-Canada Pipeline.
- Sent introductory e-mail to Kent Kuhn and Rec Departments in the Valley
- Wrote a proposal to Kraft Heinz and sent it in before deadline.
- Working on getting a person on a grant for Fitness Centre.
- Looking into copyright license in order to kid’s show movies at Welcome Centre.
- I had Justine research day camps for next summer and figure out rules for Pickle Ball.
- Had Justine inventory sport equipment
- Talked to park staff and pool staff frequently.
- Have a summer student evaluation ready and they know I want to talk with them next week.
- Had Justine contact people who had been involved in Soapbox Derby before to see if they are participating.
- I have a call in to Dept. of Health regarding smoking area for Summerfest
- Ordered signs for boat landing – they haven’t responded yet.
- Had the tire indentations in Pavilion taken care of by Andrew
- Sent talk mail re deadline for Soap Box Derby to residents.
- Tom and I looked at toys and other paraphernalia in the storage room taking up space and talked about ways to dispose of it.
- Ordered an extra dumpster for Summerfest; the dumpster will be donated.
- Arranged to have the Pavilion sprayed for spiders
- Attended Soapbox Derby meeting and Summerfest meeting.
- Helped pool staff get ready for end of summer party.
- Painted the starter block at the pool
- Ricky Reed completed staining job at the Welcome Center
- Replaced ballast and bulbs in two light fixtures at the Tobique Plex
- Installed a new wind directional bag on the roof of the pool building.
- Painted all outside soffit and fascia trim on pool building.
- Painted the ceiling of breezeway at pool
- Started replacing all batteries in emergency lights at Tobique Plex that have not already been changed at they expire in 2017
- Repaired a display case and put a fiddlers table together at the Welcome Center
- Painted 4 gates, all safety posts in parking lot, bottoms of light posts, bicycle racks at pool and put new reflector tape on the gates.
- Painted railings to gym and at main entrance.
- Installed the free book library outside welcome center.
- Inspected picnic tables and did repairs where needed. Stained the ones with stain on them and built two new ones.
- Inspected the derby ramps. Removed old tops and replaced them. Reinforced frames and adjusted the release mechanisms.
- Got the wood shed in the park stained.
- Had Pelletier Plumbing do the annual backflow inspection done as required by the province.
- Replaced all batteries in emergency light at the pavilion. Ordered 1 new one to get ready for Summerfest.
- Did the monthly fire marshal’s maintenance report for the Tobique Plex
Had B & G Sprinkler change out components in our dry system as required by the province every 10 years. Had them do it now as they were in our area instead of having to call for a special trip in October
Councillor Bucci advised Pond Hockey volunteer golf tournament is scheduled for September 9th. He advised the cheque will be presented to the village to pay down the Tobique-Plex debenture. He noted the clerk-manager should contact Danny Braun to confirm.
Councillor Porter asked who was responsible for the tourist signs. It was noted that recreation was responsible. It was asked the northern and southern village signs be taken down as they are in bad condition and also at the entrance the welcome center.
Councillor Bucci questioned Deputy Mayor Harding if the bleachers could be stored in the pavilion before winter sets in. Deputy Mayor Harding advised he didn’t think it would be any problem.
Councillor Maureen Porter
- Construction finished on little free library
- NBLTA conference in Oromocto on Sept 23.
- Regional forum meeting on Oct 10
- Plant sale held on June 8. $267 raised.
- The Chimney Swift presentation went well.
- June is Aboriginal History Month. Demonstration the evening of June 15th
- Author Graham MacDermott will be at library on June 22 to discuss his new book Revenge River.
- Launch of Summer Reading Club is scheduled for June 29. This year’s activity coordinator is Lauren Doucette.
- An Anime Club has started at the library.
- Bradley Legace provided quote to paint office and a couple doors. Quote was approved in the amount of $479.00. Tis will be done after school is out.
- Annual report for April 1, 2016 – March 31, 2017 has been completed and copies were circulated.
- Next meeting September 12th at 5:30 pm.
Joint Health& Safety Committee
Councillor Porter advised there was nothing to report.
Tobique Valley Community Health Centre Advisory Committee The next meeting is scheduled for Friday, September 8th.
Councillor Tony Wright
- 1 Assistance to RCMP
- 4 MVA
- 1 Fire at mill
- 2 Lift assist to ANB
- 1 Structure fire
- 1 mutual aid to Perth Department
- 1 Brush Fire
- 766 man hours to date
- Economic Development
- Pond Hockey
- Councillor Wright stated he thinks council needs to be set up a meeting with Gilbert Carre to discuss the golf club. It was agreed that JoAnne Levesque Murray from Twin Rivers be contacted regarding setting up this meeting.
- Councillor Wright questioned the Mayor about the status of the energy plant application. Mayor Fenner noted she will look into it.
Councillor Wright noted Councillor Bucci covered everything.
MOTION: Acceptance of committee reports and July accounts payables be approved for payment –Deputy Mayor Harding, Councillor Bucci Motion Carried 2017- 83
- Clerk-Manager Report
- July Minutes
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of July meeting have been addressed with appropriate correspondence
- Accounting (Bank Recon, direct payroll, transfer to water account etc.)
- Dept. Heads provided departmental financial reports for June
- Two more loads of chips have been spread on the trail.
- Audit statements have been forwarded to the province
- Work ability claim filed
- Canteen Ad inserted in this weeks and next week’s paper with a closing date of August 25th a 4 p.m.
- The brochures and maps have been picked up. Some have been taken to the park office
- Meet with the recreation manager this week
- Attended a soap box derby meeting August 18th
I am the Resident Engineer in charge for this contract, Rehab of the Tobique River Bridge No.4 I actually just received the first Work Schedule for this project yesterday. So here is a bit of information for you to clarify and answer some of your questions:
This is a carry-over contract, done in 3 phase.
– Phase 1 is the work being done this year. It includes some patching on the beams and piers as well as the replacement of the Bearing on each of the piers. This work will involve a full time 1 lane closure, managed with Traffic lights. This 1 lane closure is scheduled to begin around the end of August, and will go on until at least mid-November. During this time, there will be intermittent full closure, approximately every week or 2, lasting from 15 to 45 minutes. These will be during the jacking operations at the piers for bearing replacements. Or randomly for equipment and/or material moves. These closures will be done with Flaggers. And at this point, we believe that emergency vehicles would probably be allowed passage through during these operations, in an emergency situation. At the moment, the first closure should not happen before mid-September. We will keep you posted on updates
– The site would be shut down for the winter, re-opening in the spring.
-Phase 2 will begin in the spring, April or May, depending on the weather. This will involve again a full time 1 lane closure, managed with Traffic lights. This 1 lane closure will be required in order to completely demolish the deck one side at a time. Phase 2 is the upstream side and Phase 3 is for the downstream side. Again there will be random short intermittent closure for equipment and/or material moves. There are 4 full closures of the Bridge planned for next summer and these will last approximately 48 hours. These will be during the Deck pours. These will be scheduled more precisely next year and you will be advised in advance when the time comes.
I will also get in contact with other services in your area, like Ambulance and RCMP. I have contacts already for my job on the Tobique River Bridge No.1 in Tobique Narrows. They could link me to the necessary people for your area. I would like to keep you all updated of the same information at the same time.
Karine Savoie, P.Eng.
Councillor Porter asked if a thank you had been forwarded to John Sadler for the chips at the park. The clerk-manager replied no but one will be forwarded.
- Business Arising from the Minutes
- a) Councillor Bucci requested of having a town hall meeting with the RCMP. Mayor Fenner was going to look into this.
Clerk-Manager noted this had been addressed previous in the meeting. Mayor Fenner noted she will discuss this with J.P to arrange a meeting.
- New Business
- a) Department of Transportation and Infrastructure – Five Year Plan (Copy of 2017 provided with meeting information)
MOTION: The 2018 Five Year Designated Highway Plan be submitted as follow; 2018
VILLAGE OF PLASTER ROCK
FIVE YEAR DESIGNATED HIGHWAY PLAN
2018 Southern Main St. – Church Street to Tourist Park entrance (0.75 km) $337,500
2019 Southern Main St. – Tourist Park to southern village limit (0.75 km) $343,755
2020 Tobique Street (Rte.390) – First residence to southern limits (0.68 km) $306,000
2021 Northern Main Street – Village limits to Brook Street (0.58 km) $261,000 – Deputy Mayor Harding, Councillor Porter Motion Carried
- b) Bids for 1994 Freightliner (Pumper)
The clerk-manager advised that four bids had been received.
. Peter MacLean – $2500.00
. Hilery Hargrove – $2275.00
. Lawrence Davidson – $4600.00
. Tony Towing & Mini Dig – $12,000.00
MOTION: The Village accept the bid in the amount of $12,000 from Tony Towing & Mini Dig to purchase the 1994 Freightliner Fire Truck – Councillor Bucci, Councillor Wright Motion Carried 2017-86
- c) Althea Simpson Letter – Read by Patty St.Peter
I am having this read because I could not be here for council meeting. I hope the Mayor and Council can do something to have our 911 corrected. This isn’t just about my accident. I understand through emergency responders who I won’t name, that they have been sent out the Renous on different occasions. Doesn’t anyone report this?? I’m not trying to lay blame but each Dept. has a supervisor, why not file a complaint? Can’t we as a community do something about this? To be trapped in a car for almost an hour is terrifying. Maybe if some of you had children or grand-children in the predicament you would find it in your heart to voice your concerns. Having Andrew Harvey to a special meeting on the 30th is a start. But what about 911 emergency response themselves present to explain this might be a big help. Then we have Dept. of highways, the fire chief, think of someone you would want to help you. Please seriously do something, don’t just say “we tried”.
Mayor Fenner advised she had talked to the Premier regarding the accident, Renous Highway and mile markers. Her Worship advised the Premier noted the village to forward a letter concerning these issues.
Council agreed as these items were going to be discussed at the August 30th meeting with 911 service/Public Safety this letter can wait until after this meeting.
- a) Fredericton Women’s Executive are organizing an event to recognize the contributions of former Fredericton Mayor Brad Woodside along with several other prominent individuals who were instrumental in the development of the City of Fredericton and Province of New Brunswick.
- b) NB Crime Stoppers – Rod Smith, Director-at-large for northwest New Brunswick would like to make a presentation on the Crime Stoppers Program to a group in Plaster Rock. His intent would be to inform the public about the program and seek new volunteers. The time commitment per member is minimal (about 2-3 hours per month) and the rewards are remarkable.
Councillor Bucci questioned if the village previously had a Crime Stoppers Committee. It was noted there was a number of years ago. Councillor Bucci noted Mr. Smith could be invited to the town hall meeting with the RCMP. Clerk-Manager will advise Mr. Smith once the meeting is scheduled with the RCMP.
- c) UMNB Conference 2017 – September 29, 30th and October 1st at the Crowne Plaza Lord Beaverbrook, Fredericton. (Information provided to council on June 26th)
- d) Water & Wastewater Association list of fall courses.
- Next Meeting Date
MOTION: The next Regular Council Meeting be scheduled for Monday, September 18th, 2017 @7:00 p.m. – Councillor Porter, Councillor Wright
Motion Carried 2017-87
- Closed Session – Labor, Land and Legal
MOTION: Meeting go into closed session @7:50 p.m. – Councillor Bucci, Deputy Mayor Harding Motion Carried 2017- 88
MOTION: Meeting go out of closed session @8:29 p.m. – Councillor Bucci, Deputy Mayor Harding Motion Carried 2017-89
MOTION: The village purchase a reversible plow for the plow truck at a cost of $8905.60 plus tax – Deputy Mayor Harding, Councillor Bucci
Motion Carried 2017-90
MOTION: The village forward a letter to Mrs. Irene Dionne advising the village will consider taking over Laurette Reynolds Street on the condition that all legal costs be covered by Mrs. Irene Dionne – Deputy Mayor Harding, Councillor Bucci
Motion Carried 2017-91
MOTION: The village will be purchase a ticket to Brad Woodside & Friends at a cost of $125.00 – Councillor Bucci, Deputy Mayor Harding Motion Carried
MOTION: Meeting adjourn @ 8:35 p.m. – Councillor Porter Motion Carried 2017-94