December 16th, 2019
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright. Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star
1. Call to Order at 7:08 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Agenda approved – Councillor Bucci, Deputy Mayor Harding –
Motion Carried – 2019-192
6. Approval of Minutes
MOTION: Regular Meeting of November 18th, 2019, minutes be approved – Councillor Porter, Councillor Bucci – Motion Carried – 2019-193
MOTION: Special Meeting of December 10th, 2019 minutes be approved – Deputy Mayor Harding, Councillor Bucci – Motion Carried – 2019-194
7. Committee Reports:
November – Finance
MONTHLY INCOME EXPENSE
GENERAL $133,420.23 $180,472.11
WATER & SEWER $ 32,284.623 $ 30,526.46
TOTAL $165,704.85 $210,998.57
Deputy Mayor Gary Harding
- Flushing of hydrants
- Pumped out 3 sewers
- Ditching on Spruce Street
- Hydrant markers were made and installed
- Took down the Legion banners
- Put up Christmas decorations
- 2 new hydraulic hoses on the trackless
- 2 new back up lights on the plow truck
- Repairs work done to the snow blower
- Repaired center pin on plow truck blade
- Insulated window on the well house
- Shut the water off at the park
- Trimmed trees/branches on Tobique Street, Wellington, First, Hillcrest and Post Street
- Plowed snow
- New wing hose on plow truck
- Maintenance to equipment completed
Tobique Forestry Advisory
Meeting was held on November 26th, 2019. The meeting covered updates on forestry, there will be no increases in user fees, campsite at Trousers, Sisson on and Riley will be work done to them. The committee was advised there will be in hunting regulations posed in 2020 with Big Game age changing to 16 years old.
Councillor John Bucci Recreation Report
- Report on the Festival of Trees: Very successful again this year. High attendance (175), Santa photos (93), in some cases the bids on the trees were higher than the previous two years, and groups sold items from their tables to increase revenue. Businesses were generous with their sponsorship for the trees and the photo booth.
- There is more activity on the ice this year and revenues are up from last year. We have had two tournaments, many more games and more practices than previous years. December’s revenue is up 20% from last year and November’s revenue is up 74% from last year.
- The canteen sales are going very well with the additional activity on the ice and I am receiving positive feedback on the quality of the food.
- Public skate is bringing in more revenue than past years. The theme skates are popular. There is a Christmas Skate on Dec. 20th.
- The General Labourer position was advertised in the Victoria Star for two weeks. Deadline for applications was December 6th and interviews will be held as soon as possible, perhaps even before the monthly council meeting.
- Canteen management takes a fair bit of my time which includes the grocery shopping for the canteen.
- Human resource issue, scheduling & supervising staff, and ice scheduling is a constant and daily activity.
- Budget preparation.
- The lobby was trimmed for the Christmas Season.
- Done monthly fire inspection, door’s emergency lights, fire extinguishers and alarms
- Tightened up the big door where the Zamboni comes out on the ice
- Took apart the latch on the player’s bench door and got it working right
- Lots of shoveling, salting and plowing with the tractor
- Shoveled the snow off the roof a few times and cleared the drains on the roof
- Ultra Alarm has done their annual inspection and tests on all of the fire alarms and detectors
- Black & McDonald came to try to find out why the ice plant won’t run on 5000E (less expensive to run it), they did not find the problem. He thought the computer fried from power outages. I went through the panel the next day trying stuff and found a way to reset it so that now it works
- Changed the blade on the Zamboni a couple of times
- Lots of ice maintenance, measuring ice, edging ice, shaving ice, putting water all around the boards
- Lots of flooding of the ice from rink usage
- Changed the batteries in the thermostat at the Welcome Centre
- Changed the batteries in the emergency light in dressing room #3
- B&G Sprinklers came and done the bi-annual inspection on the sprinkler system, and set the pressure up
- Public Safety Inspector came and done the inspection on the ice plant. He said it was perfect
- Took apart the gate door in the canteen and fixed it so it will open and close properly
- Changed the tail light bulb in the work truck
- Plowed out all of the picnic tables with the tractor after the park closed, and piled them all under the canopy
- Installed a telephone in the canteen
- Got a plumber to unplug the floor drain in the canteen, it was plugged full of grease
- Plumber also installed a new glycol pressure tank for in floor heating in the arena
- Took the main gate off that goes into the park and put it in storage for the winter, opened the other gate for the winter
- New ammonia alarms were installed in the lobby, gym and dressing room hallway. They still need to be programmed, but this will be done soon
- Took the grease out of the fryer in the canteen and put it in a pail
- Wrapped and delivered the Christmas trees from the Festival of Trees
- Black & McDonald came and fixed the condenser for the ice plant
- Changed the teeth on the ice edger
Pond Hockey – No report
Councillor Maureen Porter
The adopt-a-book program has generated $1071 to date. The family night was very well attended along with the centerpiece workshop
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
Mayor Fenner read the Fire Department report in the absence of Councillor Tony Wright
1 Snowmobile accident
1 Welcome Centre Structure Fire (false alarm)
MOTION: Acceptance of committee reports and financial reports for November be approved – Deputy Mayor Harding, Councilor Porter – Motion Carried – 2019-195
9. Clerk-Manager Report
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of November meeting have been addressed with appropriate correspondence
- Emails addressed
- Financial reports given to dept. heads
- Bank reconciliation
- Payroll (direct deposit)
- Operational Administration duties
- Talked with Department Heads concerning their departmental budget
- Worked on putting budget together. Draft budget presented to council on December 10th.
- Advised lessee of centennial court property council had agreed to accept offer of purchasing property
10. Business arising from the Minutes – No items
11. New Business
a) 2020 Budget – Utility and General Operating – Mayor Fenner advised the approval of the budget is delayed as a meeting is scheduled for this Wednesday @6:00 p.m.
a) Tweedie & Associates advising they conduct energy audit and carbon footprint for municipalities.
b) Minister of Department of Public Safety Hon. Carl Urquhart advising the province has projected a total amount of $6,026, 279 for RCMP policing services to Region 12 for 2020, for which $5,252,980 is estimated as detachments costs and $773,299 for specialized services. We have identified the Village of Plaster Rock portion of the total shareable cost to be $197,423 for 2020.
c) FCM – Join today and shape Canada’s future. Asking the village to become a member at a cost of $454.11
d) This holiday season, why not give an exceptional teacher or early childhood educator the gift of recognition by nominating them for a Prime Ministers Award The national award are worth up to $5000 and recipients are honored by the Prime Minister. Nomination packages are available at www.canada.ca/pm-awards. You have until January 14, 2020 to submit a nomination
13. MOTION: Next Meeting Date be Monday, January 20th, 2019 @7:00 p.m. – Councilor Porter, Deputy Mayor Harding – Motion Carried – 2019-196
14. Closed Session – No items
15. Adjournment @7:21 p.m. by Councillor Porter – Motion Carried – 2019-197
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager