February 25, 2020
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Agenda approved – Councillor Bucci, Deputy Mayor Harding
Motion Carried – 2020-15
6. Approval of Minutes
MOTION: Regular Meeting of January 20, 2020 minutes be approved – Councillor Porter, Councillor Wright – Motion Carried – 2020-16
7. Proclamation – Disability Awareness Week
DISABILITY AWARENESS WEEK
MAY 31ST TO JUNE 6TH, 2020
“ACCESSIBILITY IS THE FUTURE!”
Whereas, the municipality of Plaster Rock is committed to assisting citizens with disabilities to participate fully in our community, and
Whereas, many persons living with disabilities face barriers in the areas of employment, access to information, transportation, housing, education, recreation, and other disability-related supports; and
Whereas, we believe that more citizens with disabilities should have the chance to access disability related supports to improve their opportunities in New Brunswick; and
Whereas, we support the theme: “ACCESSIBILITY IS THE FUTURE!”
Now Therefore Be It Known That I, Alexis Fenner, Mayor of the Village of Plaster Rock, do hereby request the citizens of to join with our Council in recognizing persons with disabilities and their role in our community by the observance of Disability Awareness Week, May 31st to June 6th, 2020
8. Committee Reports:
Mayor Fenner presented the following financial report for January 2020
MONTHLY INCOME EXPENSE
GENERAL $152,646.26 $159,522.05
WATER & SEWER $55,584.96 $ 34,162.35
TOTAL $208,231.22 $193,684.40
Mayor Fenner advised of attending a meeting on February 14th along with Deputy Mayor Harding in Perth-Andover. The meeting with Karen McGrath CEO of Horizon Health to discuss the decision of reducing ER services at Hotel–Dieu St Joseph. Her Worship advised the CEO left without explaining anything to those in attendance.
On February 15th, Mayor Fenner and Councillor Porter attended a meeting to form a committee. Recommendations were discussed along with exploring the legal avenue of obtaining an injunction to stop this decision.
February 19th, Mayor Fenner travelled to Perth-Andover but due to vehicle problems upon her arrival the gathering was over. Her Worship said the rally had been planned prior to Premier Higgs overturning the decision concerning the cuts at Hotel Dieu.
Deputy Mayor Harding questioned who Premier Higgs is going to meet with. Mayor Fenner advised the Premier is not going to discuss the issue until April or May. Mayor Fenner voiced her disguise with the actions of the CEO of Horizon Health Karen McGrath not even talking to those invited to the meeting. Her Worship advised there was no reason for the CEO to react in this manner.
Mayor Fenner advised she had no information regarding her other council portfolios.
Deputy Mayor Gary Harding presented the following reports for February
- Changed the float at the lift station
- New pins in blade on the plow truck
- Flushed sewer line on Main Street
- New cutting edge on plow truck and wear bars
- Built shelving and cabinets at the shop
- New sink installed in the back bay
- Cleaned gutters and catch basins for rain
- Repairs to the Trackless blower
- Cleaned the fire hydrants
- Took down the Christmas decorations
- Repaired a curb stop on Main Street
- Repaired two water leaks on Main Street
- Built scarifier blade for the loader
- New clutch installed in the vacuum truck
- Exercised valves on Tobique Street to see if there would be more pressure at Renous Road
- Plowed snow
Councillor Porter asked if public works could cut banks down that intersect on Main Streets and side streets as it’s difficult to see upcoming traffic.
Tobique Forestry Advisory
On January 28th a meeting was held at the Lions Club. A presentation was presented by Scott Makepeace on Conservation Forest. It was noted that streams required a 30 meter buffer with rivers being 60 meters. There are two deer yards located at blue mountain and Rowena.
Councillor John Bucci
- Heading into February, there were many preparations for Pond Hockey.
- Held a staff meeting to discuss coronavirus outbreak and the strategies to protect staff from the potential of becoming infected during Pond Hockey. All staff was provided with ample supplies of gloves, hand sanitizer, goggles, masks and clothing protection, especially for those cleaning the Welcome Centre and Park Washrooms as they were in constant contact with crowds. We also discussed and planned for additional health and safety issues that might arise during the event.
- Prior to the event the Welcome Centre was cleaned and stocked, dressing room showers cleaned and sanitized, canteen stocked, park washrooms cleaned and stocked, all janitor rooms cleaned & stocked, and Phil Sharkey Centre cleaned and prepped for visitors. New flags were raised and there was a Welcome Sign at the entrance to the grounds.
- The Arena was open extended hours to accommodate Pond Hockey players who needed to use the dressing room showers. A $5 fee was charged to offset expenses, however most users ignored that.
- All staff was on site Saturday to attend to cleaning, parking, ice surface, canteen and any additional services that were required. Staff also worked extended hours Thursday, Friday and Sunday to accommodate needs of Pond Hockey Players and volunteers.
- The canteen was open Thursday 4 – 8, Friday 11 – 8 and Saturday 8 – 5. Very few Pond Hockey teams utilized the canteen. However, on Saturday there was a three team Bantam Jamboree (Carleton, Woodstock & North York) and a AAA Peewee game between the Woodstock Bulls and Fredericton Caps. The teams chose to play here so that parents & kids could partake in Pond Hockey activities and get some hockey in at the Phil Sharkey Memorial Arena. These folks did utilize the food service at the canteen throughout Saturday.
- A letter explaining the hours and services available during Pond Hockey was prepared and added to the Player’s Welcome Kit.
- Applied for and received a grant from the New Brunswick Government’s Department of Tourism, Heritage and Culture Trail Infrastructure Fund in the amount of $4,150 to assist in purchasing equipment to clear snow from Sadler’s Trail.
- Applied for and received a grant from the Department of Tourism, Heritage and Culture’s Active Communities Grant Program in the amount of $2600 to purchase winter sport equipment.
- Attended the Western Valley Recreation Association strategic planning meeting in January.
- Daily scheduling and supervision of staff.
- Fixed the door latch going into the player’s bench
- Lifted all of the boards in front of the Zamboni door and melted all of the ice off of them a couple of times
- Lots of shoveling steps, exit doors, salting and plowing with the tractor
- Changed the blade on the Zamboni
- Greased the Zamboni
- Ice maintenance weekly (edging, measuring & shaving)
- A lot of hockey and lots of flooding
- Put new ballast in the light in the activity room
- Changed two lights on the front side of the Arena outside and one light over the Zamboni door
- Cut trees off of the nature trail
- Tried to get the lights working in the pop cooler in the canteen
- Changed the grease in the deep fryer in the canteen a couple of times
- Turned the hot water on in the park bathrooms
- Pressure washed the dressing room showers
- Fixed the shower head in the dressing room shower
- Turned the power on at the campsites
- Got the parking lot lights fixed
- Helped pond hockey with their Zamboni
- Got the arena ready for pond hockey (signs & barricades)
- Fixed the urinal in the dressing room
- Put all pond hockey stuff back in storage
- Got the Welcome Centre emptied so that pond hockey could set up
- Checked and recorded the ice plant daily
- Changed a bunch of lights at the Welcome Centre
- Stocked all of the bathrooms and storage with cleaning supplies, toilet paper and paper towel
- Done a lot of cleaning and garbage removal during pond hockey
- Put new rubber feet on the skate helpers
- Removed the condenser fan motor and sent it away to see if it can be rebuilt
- Put all new mats in the park washrooms along with new flush brushes and plungers
- Shoveled the roof off and cleaned the drains
- Installed a new door knob in the park bathroom
- Took the bucket off of the tractor and the tractor is at the John Deere dealer having the cab and snow blower installed, it is still there
Councillor Bucci noted the village will be taking over the snow removal of the nature trail once we get the snow blower back. Councillor Bucci asked that a thank you be forwarded to Mitch Hollins from the village.
Councillor Bucci advised Pond Hockey was a great success with only one incident causing damage in the shower house building. The walls at the pavilion and fire alarm are completely installed with the tarps rolled up. It was noted next year is the 20th Anniversary.
Councillor Maureen Porter
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
- 1 Structure fire at Twin Rivers Sawmill
- 1 Structure fire
- 2 Flue fires
MOTION: Acceptance of committee reports and financial reports for January be approved – Deputy Mayor Harding, Councilor Wright – Motion Carried – 2020-17
9. Clerk-Manager Report
- Agenda, admin report and financial report for meeting
- Items of January meeting have been addressed with appropriate correspondence
- Emails addressed
- Financial reports given to dept. heads
- Bank reconciliation
- Payroll (direct deposit)
- Operational Administration duties
- Provincial Approval of 2020 received
- Attended the Dangerous or Unsightly Premises Workshop on Feb 12th in Florenceveille with instructor Andre Daigle
- Application for SEED and Career Placement completed and submitted
- 2020 Budget in accounting system
- Filed the last HST rebate form for 2019
- The Annual Report for 2018 required under the Local Governance act is completed and has been given to council for their perusal and will be an agenda item for March meeting for approval.
- The annual Maintenance Responsibility Agreement signed and returned to DTI
- Complaint received on January 24th, 2020 of vehicles parking alongside the road on Bridge Street. This was looked into.
- Contacted the post office regarding the complaint received from Tommy Crawford. A representative from Canada Post called me. He stated this issue should have never came to the village’s attention. The contactor should have come directly to Canada Post with any concerns. He noted when there’s too much snow for the contractor to handle they bring in heavy equipment to remove it and the banks etc and haul it away. He advised should the need arise they will look at the location. He apologized again for this coming to the village’s attention.
10. Business arising from the Minutes
11. New Business
a) Trena MacDonald asking that Brendan MacDonald and Chelsey Cooper have permission from council to acquire a Special Liquor License for their wedding reception scheduled for December 31, 2020 at the Pavilion.
MOTION: Brendan MacDonald and Chelsey Cooper be granted permission by the village to apply for a special events permit and to abide with all regulations under this permit for their rental of the pavilion on December 31, 2020 – Deputy Mayor Harding, Councillor Wright – Motion Carried – 2020-18
b) Mary Linton asking to rent approximately 200 chairs and 40 tables for July 31 to August 2, 2020.
Mayor Fenner noted the number of chairs and tables available will be looked into as there is a rental during these dates.
c) Sports Hall of Fame – The nomination was copied and inserted in council mail boxes about a month ago. Recreation manager wants to know what council’s plan is regarding the nomination submission.
Councillor Porter noted in the past there has been a committee of 6 individuals who had interest in sports. She advised Fredericton has a Hall of Fame committee which operational procedures/guidelines could be obtained from. Councillor Porter stated she will look to see if she has anything pertaining to this committee.
a) Letter from CEO, Karen McGrath advising on behalf of Horizon Health Network, I am pleased to share Horizon’s online consultation platform “Let’s Talk Horizon with you. This platform is how we are gathering input from our staff, patients, community partners and the public to develop Horizon’s new strategic plan. (Has been forwarded to council, posted on Facebook and web site).
b) Information Session – Proposed Packaging and Printed Paper Program in NB, Thursday, February 27th @6:00 p.m. – 7:30 p.m. at the AYR Motor Centre, Rotary Studio 2 Room (bottom level, parking/entrance around the back)– Invited to attend an important information session on the proposed Extended Producer Responsibility Program for Packaging and Printed Paper in NB. This presentation will be given by Roland LeBlanc, P. Eng., Director of Solid Waste Services, South East Regional Service Commission. You will hear about what other provinces are doing, what we can learn from them, what are the possible impacts on solid waste management for our province and how can we implement the best program for New Brunswickers’.
There is no one available to attend this meeting. Clerk-Manager noted due to the weather forecast it is possible it could be cancelled.
c) The Village of Perth-Andover invites municipalities to Tuff Muck Challenge on July 25th, 2020. Cost $30.00/person. Deadline June 28th, 2020
13. MOTION: Next Meeting Date be Monday, March 16th, 2020 @7:00 p.m. – Councillor Porter, Councillor Wright – Motion Carried – 2020-19
14. Closed Session – Land
MOTION: Meeting go into closed session @7:39 p.m. – Councillor Porter, Councillor Wright – Motion Carried – 2020-20
MOTION: Meeting resume to regular session @7:55 p.m. – Councillor Bucci, Councillor Wright – Motion Carried – 2020-21
15. Adjournment @7:55 p.m. by Councillor Porter – Motion Carried – 2020-23
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager