January 28, 2019
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright. Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Agenda approved – Deputy Mayor Harding, Councillor Wright
Motion Carried – 2019-09
6. Approval of Minutes
MOTION: Regular Meeting of December 17th, 2018 minutes be approved – Councillor Wright, Deputy Mayor Harding – Motion Carried – 2019-10
MOTION: Special Meeting of December 19th, 2018, January 7, 2019 and January 22, 2019 minutes be approved – Councillor Porter, Councillor Wright – Motion Carried – 2019-11
7. Proclamation – Heritage Week
Village of Plaster Rock
Heritage Week Proclamation
Whereasthe second week in February is provincially recognized as the time to celebrate our heritage; and
Whereas the third Monday in February is National Heritage Day in Canada; and
Whereas the significant heritage which we have inherited from our ancestors plays a vital role in providing an identity for our Village; and
Whereas our human and cultural resources provide us with a legacy to be handed down for the benefit and enjoyment of future generations; and
Whereas our natural heritage has played a vital role in developing the rich social fabric of our Village , and will continue to provide a framework for “Our Living History: Exploring our Cultural Heritage”;
Now Therefore I, Alexis Fenner, Mayor of __Plaster Rock_________, do hereby proclaim the week of February 11-18, 2019 as Heritage Week in the Village and urge all citizens to support and participate in heritage activities occurring throughout the Village.
In Witness Whereof: I have set my hand and caused the seal of the Mayoralty of the Village of Plaster Rock to be affixed hereto.
8. Backhoe Quotes (Ratification of Council Decision)
Mayor Fenner read the following quotes Backhoe quotes
– Brandt Tractor – 2019 John Deere 410L $185,000 plus tax = $212,750.00 – ALPA Equipment Ltd – 2019 JCB 4CX – 15 – $197,978.25 (tax included) – Toromont Cat – 2019 440 $212,433.86 plus tax = $244,298.94 (Depending on US exchange rate)
MOTION: The Village of Plaster Rock award the quote for the new back hoe to ALPA Equipment Ltd for 2019 JCB 4CX at a cost of $197,978.25 – Deputy Mayor Harding, Councillor Wright – Motion Carried – 2019-12
9. Committee Reports:
December – Finance
MONTHLY INCOME EXPENSE
GENERAL $127,827.46 $297,484.41
WATER & SEWER $ 30,701.59 $ 25,829.24
TOTAL $158,529.05 $323,313.65
Regional Service Commission – No report
UMNB – Next meeting is scheduled for February 13th, in Woodstock
Mayor Fenner asked council if there was anything they would like her to bring to this meeting. Deputy Mayor Harding noted of more signage for Mount Carleton off the highway bringing tourists through our community. Overall more signage of this destination coming from the Trans Canada.
RCMP – Mayor Fenner advised she was invited by Pond Hockey to meet with the RCMP concerning services during the event. It was noted that what Danny asked for is probably going to happen. Her Worship noted Danny seemed happy with the outcome of the meeting.
- Jan 1 – Attended the New Year Levee at the invitation of the Lt Governor
- Jan 16 – Attended the RCMP Mayor’s meeting in Woodstock
- Jan 17 – Attended a meeting in Woodstock where MP T.J. Harvey hosted a progress meeting on federal grants
- Jan 22 – Attended a meeting in chambers with pond hockey and the police in the morning
Deputy Mayor Harding
- Met with Sani Way for inspection at manor
- Plowed snow and cleaned hydrants
- Repaired exhaust on loader
- New block heater on loader
- Flushed sewer line on Centennial
- New mirror and bracket on plow truck
- New side window on plow truck
- Repaired two tires on loader
- Welding on sand grate
- New wheel cylinders on trackless
- Oil and air filters changed on the flush truck
- Marty’s electric in to test pump #2
- Changed lift pump @ Green Street
- Digging out culverts @ Centennial from rain storm
- Camera inspection @ resident’s on Centennial
- Repaired chain on salter, plow truck
- New hose on trackless
Tobique Forestry Advisory
Meeting scheduled for tomorrow night January 29th.
Mayor Fenner advised she has obtained 50 – 60 seed cards which have a description of the trees from the Forestry organization. It was suggested that these cards be given to students in the elementary level so that they may plant them.
- Met with John Bucci.
- Met with Patty St. Peter.
- Organized and prepared the ice schedule.
- Organized and prepared staff schedules.
- Requested information regarding the Basic Refrigeration Course and Pool Operator’s Course.
- Sent e-mails to individuals who organize Minor Hockey/hockey/ice times to make them aware that I am back to work.
- Met with facility maintenance staff.
- Updated slide show.
- Organized cleaning and facility staff for supporting pond hockey events and scheduled.
- Contacted Cheryl Simpson for canteen operations during pond hockey and scheduled.
- Contacted ice users regarding their schedules during pond hockey and adjusted schedules accordingly.
- Contacted Bill Sharkey regarding the Self-Defense course scheduled for Saturday mornings. Classes started January 12th.
- Ordered signage for Phil Sharkey Memorial Centre as per instructions from supervisor.
- Followed up with Lynn Reed regarding Tobique Nordic Ski Club. Left him a phone message, no response yet.
- Followed up with Department of Environment regarding the Nature Trail application. The application was received and successful applicants will be contacted in the Spring.
- Followed up with Home Hardware regarding ordering of equipment for the playground.
- Preparing fundraising letters for playground.
- Talked with Tim Corbin regarding electronic road sign.
- Awaiting budget approval from province and will discuss with Clerk-Manager
- Organized staff/retirement dinner with Cheryl Simpson (Pink’s) and dinner invitations sent to Recreation Staff.
- Will be attending Western Valley Recreation Annual planning session scheduled for January 24th, 25th in Perth-Andover.
- Updated website.
- Cleaned and scrubbed ice plane room
- Helped Sam with training Dylan
- Changed light at front entrance canopy
- Painted over puck marks in dressing room and hallway
- Took the Zamboni blades to St. Leonard for sharpening
- Got 4X8 sheet of plastic to lay in Zamboni dump bed so snow will slide out better
- Had snow removed from the roof twice
- Did the fire extinguisher, emergency light and door inspections.
- Changed batteries in 2 emergency lights
- Changed ballast in 1 overhead light
- Fixed players entrance door so it closes right.
- Put a new flag up in front of arena
- Changes shear pins in snow blower
- Changed blade on Zamboni a few times
- Greased Zamboni
- Greased ice plant
- Changed door knob at entrance to offices. Ordered a new spare door know.
- Tightened board nits all the around the ice rink
- Daily arena stuff such as skating, hockey, nets, flooding, shaving and edging ice, and measuring ice.
- Lots of snow shoveling and salting
Councillor Bucci noted that meetings are occurring more often as the event is getting closer.
- Adopt a book total is $1011.
- Christmas family night was successful with 125-140 in attendance with an estimated 70 kids.
- We have organized a number of noon hour activities for school children for December.
- A youth employment fund worker has been hired and will be here until May of early June. Plans for January include an after school STEAM program, a program with ozobots, Every Child Ready to Read presentation to parents during story time and an after school resume preparation course.
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
Councilor Porter advised Jocelyn Leblanc Nurse Practioner has left for a position in Saint John. The next meeting is scheduled for February 8th.
Councillor Tony Wright
- 1 Residential fire alarm (house full of smoke)
- 2 Flue fires
- 2 Vehicle MVA’s
- 1 Tractor fire
Covered by Councilor Bucci.
MOTION: Acceptance of committee reports and financial reports for December be approved – Deputy Mayor Harding, Councillor Wright Motion Carried – 2019-13
8. Clerk-Manager Report
- Budget approval received from province
- Minutes completed
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of December meeting have been addressed with appropriate correspondence
- Program Wage Claims submitted
- Emails addressed
- Financial reports given to dept. heads
- Budget completed and forwarded to province.
- Completed and submitted SEED applications
- WCB fire department list reviewed for any updates
- Completed and submitted Canada Summer application
- Letter of support from council forwarded to Premier Higgs on the revitalization of the Energy East Pipeline
- Ruth Fulton (Seniors Curling) advised the current rate will remain per council’s previous decision.
- Attended a planning meeting for the annual AMANB conference to be held in Woodstock in June
- Contacted the village’s insurance company regarding the residents disposing of snow from his residential property on the roadway on Brook Street. The insurance company noted that possible the village obtain legal opinion
- Updated drivers list for insurance policy
9. Business arising from the Minutes – No items
10. New Business
a) Jodi Corey, Beyond the Hurt Team Advisor (TVMH) on behalf of the team to request a donation for our sixth annual WE DAY MONTREAL trip scheduled for February 10th and 11th.
MOTION: The TVMHS Beyond the Hurt team be given the same donation as last year – Councilor Wright, Councilor Bucci – Motion Carried 2019-14
b) Policy Additions
. Reimbursement for Mileage increase from .40/km to .41/km
MOTION: Mileage will be reimburse to staff and council members for submission of mileage effective January 30, 2019 – Deputy Mayor Harding, Councilor Porter – Motion Carried 2019-15
. Call In Allowance – Village employees who are called in to work beyond their regular working hours be paid a minimum of 3 hrs.
MOTION: Village employees who are called into work beyond their regular schedule hours will be paid a minimum of 2 hours – Deputy Mayor Harding, Councilor Wright – Motion Carried 2019-16
a) Councillor Bucci added the following to correspondence. He advised that a motion was required for John Hovey to move into Sam Breau’s position and for Dylan into the position of recreational facility worker
MOTION: John Hovey move into the position of facility maintenance worker formerly held by Sam Breau – Councilor Bucci, Deputy Mayor Harding
Motion Carried 2019-17
MOTION: Dylan McAskill move into the position of Recreational worker formerly held by John Hovey- Councilor Bucci, Deputy Mayor Harding
Motion Carried 2019-18
12. MOTION: Next Meeting Date be Tuesday, February 19th, 2019 – Councilor Wright, Councilor Bucci Motion Carried 2019-19
Corrine Fitzherbert questioned if the budget had been approved and if so what the outcome was.
Mayor Fenner apologize for not reading the 2019 Budget results.
Village Operating Budget – Total Budget of $1,683,019 – Warrant of $1,055,627 – Tax Rate for 2019 is $1.7372 which is an increase of .0694
Water & Sewer Budget – Revenue Totaling $391,871 with Expenditures Totaling $391,871
Sewage services increase by 8% – with no increases to any other water and sewer rates
Corrine asked who exactly does this increase affect. It was noted sewer services to Twin Rivers.
13. Closed Session – Labor, Legal
MOTION: Meeting go into closed session @7:40 p.m. – Deputy Mayor Harding, Councillor Bucci Motion Carried 2019-20
MOTION: Meeting reconvene into regular session @8:32 p.m. – Councilor Bucci, Councillor Wright Motion Carried 2019-21
MOTION: Janet Greer be hired as the Recreation Manager for the village – Councilor Bucci, Councilor Wright – Councillor Porter – Nay, Deputy Mayor Harding – Yay Motion Carried 2019-22
MOTION: – The village not cut snow banks down at the end of resident’s driveways – Councilor Porter
Councilor Porter withdrew the motion from the floor
Village council stated that snow removal of snow banks will fall under the discretion of the public works department foreman.
MOTION: Meeting adjourn @8:45 p.m. – Councilor Porter Motion Carried 2019-23
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager