January 20, 2020
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star, Jenaca Deleavey, Owen Deleavey
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
Mayor Fenner asked that Kevin McCarty be added to the agenda. Her Worship advised individuals have asked that he be recognized for his volunteerism on his birthday which is February 6th.
MOTION: Agenda approved with the addition of Kevin McCarty to New Business – Deputy Mayor Harding, Coucillor Bucci – Motion Carried – 2020-04
6. Approval of Minutes
MOTION: Regular Meeting of December 16th, 2019, minutes be approved – Councillor Porter, Councillor Wright – Motion Carried – 2020-05
MOTION: Special Meeting of December 18th, 2019 and January 8th, 2020 be approved – Councillor Bucci, Deputy Mayor Harding – Motion Carried – 2020-06
7. Committee Reports:
Mayor Fenner noted of receiving the Crime Statistics report which consists of a number of pages. The report covers all of J Division. The Mayor will forward to the office to be kept on file.
December – Finance
MONTHLY INCOME EXPENSE
GENERAL $127,833.77 $290,508.30
WATER & SEWER $ 30,822.49 $ 28,580.99
TOTAL $158,656.26 $319,089.29
Mayor Fenner provided the following information of the 2020 General Operating and Water & Sewage Utility Budgets. The general budget totalled $1,653,949 being the total budget for the municipality, with a warrant of $1,090,358 and tax rate of $1.7750. There is a 4 cent difference between 2019 and 2020 rates.
The Water and Sewage consists of total revenues of $415,751 and total expenditures of $415,751.
Water and Sewer rates increased by $1.00 for residential, commercial, institutional and industrial customers.
Mayor Fenner advised she had no information regarding her other council portfolios.
Deputy Mayor Gary Harding
- Christmas decorations put up
- Legion banners taken down
- Replaced hydraulic hose on the plow truck
- Repair to the valve bank on the trackless
- Serviced the 4X4
- Repaired sewer line on Brook Street
- New circuit relay on the trackless
- Cleaned the fire hydrants
- Major repair to wing arms on the plow truck
- Washed down the walls in one bay at the shop
- Cleaned the culvert on Centennial Street
- Flushed the main line on Main Street
- Dug to expose line on Main Street
- New stop sign and post put in on Sunrise Lane
- Repaired two lights on the flush truck
- New holder made for sewer snake
- Camera inspection on mainline on Main Street
- Repaired the steps on the loader
- Two new battery boxes for the loader
- Repaired leaks in two tires on the loader
- Repaired patches on the loader cab
- New glass installed in the loader door
- Paint work done on the loader
- Repaired the exhaust on the loader
- Painted the loader panels
- New vent on the differential on the loader
- Repaired the fill pipe on the flush truck
- Working on installing a new clutch on the vacuum truck
Deputy Mayor Harding noted of receiving complaints from the contractor who plows the community mail box sites. The contractor is complaining of the snow the village is plowing up against the boxes on Goodfellow and Ball Street locations. Deputy Mayor Harding questioned if there was some type of agreement between the village and Canada Post regarding installation etc. The clerk-manager noted she was uncertain but would check with the post office.
Tobique Forestry Advisory
The next meeting is scheduled for next week.
Councillor John Bucci
- Due to working alone and then training a new person, I have only been here during hockey or skating which did not leave much time to do maintenance
- Checked and recorded the ice plant daily
- Lots of shoveling and salting of the steps, wheel chair ramp, welcome centre, exit doors & fire hydrants
- Done monthly fire inspections, exit doors, emergency lights, fire extinguishers and pulling the fire alarm (this is to make sure it works properly)
- Change batteries in emergency light in dressing room number four
- Cleaned the dirt trap in the floor drain in the Zamboni room
- Took old gym equipment from gym and took it to the village compound
- Someone knocked over a bunch of picnic tables that were in the canopy, had to re-pile them
- Greased the Zamboni
- Changed a blade on the Zamboni a couple of times
- Unplugged all the condenser tank pipes in the ice plant room, they were full of calcium from hard water
- Put a new nozzle on the hose to fill the Zamboni
- Put together a new desk in Janet’s office
- Had lights go out under the walking track. Problem was a bad wire in the electrical panel. Had it fixed
- Vacuumed out all of the calcium in the bottom of the condenser tank in the ice plant room
- Float control device broke in the ice plant room, ordered a new one and got new fittings
- Installed a new float control device, all new fittings glued, and it works good now. I also changed the o-rings
- Took the dull blades from the Zamboni to Guy in St. Leonard to sharpen and then picked them up
- Trained Lee on the Zamboni and arena stuff, he is doing well
- Tightened up the big doors where the Zamboni goes out on the ice
- Ice maintenance weekly, measuring the ice, edging the ice and shaving the ice
- Done a lot of flooding of the ice and moving nets
- The new ammonia alarms are now activated
- Got two new kids nets at Canadian Tire and put them together
- Human resources – advertising for 2 positions, prepared questions for interview committee, set up interviews & met with Councillor Bucci for follow up to the interviews.
- Staff scheduling.
- Overseeing canteen merchandising, inventory, purchasing and operator scheduling.
- Met with CAO and Councillor Bucci regarding alterations to Recreation budget and finalizing numbers.
- The Christmas theme and Masquerade theme skates were popular. Higher number of people attending public skates this year. Jan. 24th public skate is a rock ‘n roll theme.
- The Royal Bank of Canada, Plaster Rock Branch, is sponsoring a free skate on January 26th from 2 – 3 in the afternoon and free hot chocolate will be available. Thank you RBC.
- Heard concerns from a number of citizens regarding the need for grooming of the Nature Trail and discussed these with Councillor Bucci and CAO and solutions were determined. Writing an application to the Greenway Component of the Provincial Trail Infrastructure program requesting assistance in purchasing additional equipment required in order to keep the trail open during the winter.
- In the meantime, a resident stepped in and volunteered to groom the trail (Thank you!) while we await budget approval from GNB and potential funding source. A lot of walkers are grateful to this volunteer who is currently grooming the trail. When this information was posted on the Village Face Book page, there was an overwhelmingly positive response. Stats on that post are with this report.
- The In House Hockey program is going well with additional names added to the roster. Thank you to those volunteers who are coaching and managing the in house hockey program and we will have an end of season party for the participants in March. Thank you to World Pond Hockey for funding the ice time for this program.
- The ice surface was available during the Christmas Holidays for free skating until 3 pm and a lot of skaters enjoyed this opportunity.
- There is a Novice tournament scheduled for Jan. 18th and 19th.
- The Donald Fraser Elementary School is on the ice three days a week this month and the Truth Learning Academy is on the ice once a week, plus their Junior Boy’s Hockey.
- Central Midget A (River Valley Renegades) is continuing to practice once a week and is beginning to book games.
- This year Gent’s Shinny has enough players to form a three team league and they are playing on Fridays and Sundays.
- The Worship Centre Men’s team is playing on Friday nights.
- The Kangoo Jumps program started up in January.
- The Tai Chi program is continuing.
- Also, I am seeing more people on the indoor walking track this year.
- Beginning planning for providing services throughout Pond Hockey.
Work continues in getting prepared for the upcoming event. The lake will be cleaned out tomorrow. The wall at the pavilion is being installed.
Councillor Bucci presented the yearly expenses and revenue for the welcome centre along with upcoming repair that will be required.
Taxes – $ 5000.00
Insurance – $ 1034.00
Lights/Heat – $ 9920.00
Revenue – 2019 – $2305.00 – in the red of $13,649.00
Roof – $19,000
Staining – $1400- 2019 – 2017 $8000.00
Heat – $700
Staining every 5 years
Rain Gutters – $1450.00 budget for this year
Councillor Bucci noted this council or next council need to decide what the village is going to do with the building. He mentioned about putting together a working group and invite different organizations to be part of the discussion. Need to think outside the box. It was noted this would fall under Councillor Wrights portfolio of Economic Development.
MOTION: The village put together a working group to discuss the options for the welcome center – Councillor Wright, Councillor Bucci – Motion Carried – 2020-07
Councillor Maureen Porter
- Adopt a Book program held in November was very successful; $1171.00 raised so far; still waiting on at least response
- Two earring workshops were held in November; interest was high; a Valentine’s Day earring workshop is planned for February 4th
- A centerpiece workshop was held on November 28th, with 12 people attending. Organized by Sissy McAskill, it was very popular and patrons have requested at least one (if not 2) be held in 2020
- Christmas family night was held on December 5th; a good turnout of around 80 people
- An afterschool drawing club has started; once a month for each of high school and grades 4 to 8
- Community Business Development Corporation will be here on January 30th at 3 pm to do a presentation for assistance to small businesses
- An information session on “Fake News” is planned for February
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
There will be no changes to the lab. The health centre will be opened during pond hockey. There may be a possible three day closure but will be posted. Letter will be sent to the Palliative Care Committee. Computer will be upgraded.
Councillor Bucci added should individuals require a family doctor or nurse practitioner to call 811 to be added to a list.
- 1 MVA
- 1 Mutual Aid Call to help with the Perth Andover Fire
Councillor Wright noted there will be a meeting in the near future to discuss the welcome centre.
MOTION: Acceptance of committee reports and financial reports for December be approved – Deputy Mayor Harding, Councilor Wright – Motion Carried – 2020-08
9. Clerk-Manager Report
- Agenda, admin report and financial report for meeting
- Items of December meeting have been addressed with appropriate correspondence
- Emails addressed
- Financial reports given to dept. heads
- Bank reconciliation
- Payroll (direct deposit)
- Operational Administration duties
- Submitted 2020 budget to province for approval
- Attended a Western Valley Administrators meeting on January 15th in Florenceville. The Town of Woodstock noted this year they are looking at having a compliance officer. Members were interested in by law enforcement officer services.
- Finished setting up with Service Canada so that funding for students etc can be applied for. Submissions are to be done on line as of 2020.
- Inputting 2020 Budget in the Computer
10. Business arising from the Minutes – No items
11. New Business
a) Danny Braun, inviting Mayor or designate to participate in World Pond Hockey Opening Ceremony on Thursday, February 13th, 2020 @5:30 p.m. at the Phil Sharkey Memorial Centre.
b) Jenaca Deleavey asking permission to use the old arena property for an outdoor rink.
Deputy Mayor Harding advised pond hockey had opened up the lake and individuals used it and after the first snow fall there was no more usage.
Councillor Porter asked Jenaca if she had contacted anyone concerning utilizing the proposed out door rink. Jenaca advised she had contacted Danielle Filmore at the high school and the Learning Truth Academy and they were both interested. She had also spoke with Tim Corbin and asked if the fire department could flood the ice. Jenaca advised Tim noted he couldn’t see any problem.
Councillor Wright advised the village would loose on this as the Pentecostal school utilizes the ice surface here.
Councillor Bucci noted the pond can be used as an outdoor rink and where the pavilion is going to be partially closed in it would be a good place.
Deputy Mayor Harding advised giving the lake a try and keeping it cleared off.
Jenaca stated she was looking for all season usage of this site.
MOTION: The old arena property be used as an outdoor rink – Councillor Porter
Motion was defeated as no seconder
Deputy Mayor Harding stated to give Roulston Lake a try after pond hockey. Councillor Wright stated this was mentioned at the pond hockey meeting. It was stated should of thought of it eleven years ago as we wouldn’t be here where we are now.
Councillor Porter advised need to look at different hours for public skating.
Councillor Bucci advised he will check with Pond Hockey tomorrow concerning usage of the ice.
Jenaca Deleavey vacated the meeting at 7:35 p.m.
c) Lorena Fournier – asking if snow can be removed from in front of Rose Johnston’s. It’s an accident waiting to happen and she’s not putting it there. The snow goes on her lawn not driveway
Clerk-Manager advised she had responded to Lorena’s email and advised that last January council decided that cutting banks down would be under the discretion of the public works department. However, her email would be brought to council at the meeting.
Councillor Porter advised people are blowing snow on other people’s properties who have heat pumps. It was asked if a talk mail could be sent asking residents to refrain from blowing snow on other peoples property. Councillor Porter stated that something needs to be done with the resident on Brook Street that is pushing his snow on the street. She advised something is going to happen.
The clerk-manager asked if council wanted a talk mail sent concerning the snow. The clerk-manager suggested the property owner communicate their concerns with the property owner blowing the snow. Councillor Porter noted not to do a talk mail and she would advise them to speak with the resident.
Clerk-Manager advised she had contacted the village’s insurance company. They have suggested that council refer to a lawyer and have them draft a letter to the property owner.
MOTION: The village consult with the lawyer to direct a letter to the resident on Brook Street – Councillor Porter, Deputy Mayor Harding – Motion Carried –
d) Village recognizing Kevin McCarty on his birthday for volunteering in the community.
Village council decided Kevin will be presented a certificate of recognition for volunteerism from the village.
a) CBDC Victoria Madawaska-South invites you to their Lunch and Learn with Michel Duval, speaker and motivation expert. He will tell us about the 12 winning strategies to increase motivation and get more results. January 29th from 11:30 to 1:30 p.m. at CEPSC – Cost $25.00 per person
b) Elections NB – Candidates Awareness Campaign – Deadline for filing nomination papers is 2 pm, Thursday, April 9th. Individuals wishing to become a candidate may download the appropriate nomination papers and information from the Elections NB website. Alternatively, they can pick up a nomination kit at a returning office when they open to the public on Monday, March 23rd, 2020
c) National Inclusive Education Achievement Awards 2020 – Call for nominations. The Canadian Association for Community Living, a Canada-wide association of family members and others, which works on behalf of person of all ages who have an intellectual disability, is issuing a call for nominations for the National Inclusive Education Awards. In order for us to recognize this dedication and to honor individuals or groups, they need to be nominated by their peers. Parents or members of the community can also nominate an individual or group. Students can be nominated as well by other students or by members of the school community. You can download the nomination form at National Inclusive Education Awards Nominations Form 2020. If you would like to nominate someone please fill out the form and return it by email (firstname.lastname@example.org), mail or fax. Deadline is January 31, 2020 by no later than 5 p.m.
d) Horizon Health Network – In Your Community, a publication of Horizon Health Network. This publication shares success stories on initiatives that are related to the Community Health Needs Assessments. The publication was posted online in September 2019, but only distributed now. (A copy inserted in council mail boxes)
e) Upper Valley Autism Resource Centre Inc. – In 2020 we are starting the year off having concerns about operating costs to finish our fiscal year to keep the Autism Centre open. Each year we receive an annual grant from the Department of Health which occurs in April and it only covers approximately one third of the operating costs. We are asking for your assistance to keep the centre open so we are available to the Autism Families in our support areas. Please consider making a donation, any contribution is appreciated.
f) Atlantic Water and Wastewater Association list of the upcoming courses.
g) Horizon Health NB – Make a nomination for Horizon’s Community Health Recognition Awards. We are now accepting submission for the 2020 Community Health Recognition Awards! These awards acknowledge and celebrate individuals and groups making a difference to improve overall health in their community. This is your opportunity to help a community program, service or individual by nominating them for the important work being done in the community. We have 15 awards to give out, three in each area of Horizon. Winners receive a certificate, a beautiful glass award and $500 towards their organization. Application forms, nomination forms, a breakdown of criteria, and more information can be found here. Submissions are due by February 13, 2020 and winners will be announced in April at Horizons quarterly board meeting.
Mayor Fenner vacated meeting @7:50 p.m. with Deputy Mayor Harding residing as chair for the remainder of the meeting.
13. MOTION: Next Meeting Date be Tuesday, February 25th, 2020 @7:00 p.m. – Councillor Wright, Councillor Porter – Motion Carried – 2020-10
14. Closed Session – No items
15. Adjournment @8:00 p.m. by Councillor Porter – Motion Carried – 2020-11
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager