July 16th, 2018
TIME: 7:06 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star, Heather Duffy, Barb Murray, Garry Porter, Anne Pelletier, Dusty Corey
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Agenda approved – Deputy Mayor Harding, Councillor Bucci Motion Carried
6. Approval of Minutes
MOTION: Regular Meeting of June 18th, 2018 minutes be approved – Councillor Porter, Councillor Wright Motion Carried 2018-91
MOTION: Special Meeting of June 18th, June 20th and July 9th minutes be approved – Councillor Bucci, Deputy Mayor Harding Motion Carried 2018-92
7. Third and Final Reading by title and Enactment of By-Law No. 20A-7 –
A By-Law to amend the Village of Plaster Rock Rural Plan No. 20A
MOTION: The third and final reading and enactment of By-Law No. 20A-7-A By-Law to amend the Village of Plaster Rock Rural Plan No. 20A – Deputy Mayor Harding, Councillor Bucci – Mayor Fenner those in favor – Deputy Mayor Harding – Nay, Councillor Bucci – Nay, Councillor Porter – Nay, Councillor Wright – Nay
Motion Defeated 2018-93
8. Committee Reports:
Mayor Fenner stated she sincerely apologizes for the meetings of council that where conducted
in April during the absence of the clerk-manager as no one was appointed to take minutes in her absence and items where discussed in open form that should have been discussed in closed session.
Heather Duffy asked why Maureen would not have to declare conflict of interest. Mayor Fenner advised she cannot force a member of council to declare conflict. Councillor Porter replied she had checked with a higher power that she didn’t have to. Councillor Porter questioned the chair as to why she can ask questions. Heather Duffy apologized and asked Councillor Porter to call her.
June – Finance
MONTHLY INCOME EXPENSE
GENERAL $132,741.15 $199,216.92
WATER & SEWER $30,784.60 $ 26,023.72
TOTAL $163,525.75 $225,240.64
• June 20 – Attended and chaired public meeting concerning changes to zoning Bylaw at the Welcome centre
• June 21 – RSC meeting in Centreville
• July 4 – South Central Forestry meeting and tour of the Forestry NB in Sussex Laboratory.
• July 9 – Public meeting in chambers for 2nd reading of proposed bylaw changes for zoning.
• July 9 – Attended an announcement at the Manor. They will be receiving 2.7 million dollars for upgrades and renovations.
Deputy Mayor Gary Harding
• Repair to sewer line at river
• Ray’s paving in to do some patching
• New pipe connections at Well # 2
• Water break on Girouard St repaired
• New culvert on Hillcrest, Brook Street
• Repaired tire on hoe
• Repaired a fence in town
• Exposed some buried manholes
• Demolition done to old booster station
• Painting of plow blades
• Replaced culvert on Craig St
• New wiring and lights on trailer
• Replaced 2 curb stops on Orange Street
• Cleaned manholes
• Vac Truck inspected
Tobique Forestry Advisory Committee
Meeting was held on June 29th, with a tour of the Tobique Narrow Dam fish way.
The fish way was built to bring the salmon back to the Tobique.
Deputy Mayor noted the trees have been cut and removed. He noted it has been a battle with the contractor over the last weeks. The only thing left is to get a load of top soil.
Councillor John Bucci Recreation Report
1. Scheduled staff to carry out a variety of upgrades to facilities and signs. Pool house painted. Signage painted. Staff did an excellent job.
2. Flowers ordered, delivered and planted.
3. Tractor delivered.
4. Ball diamond upgraded.
5. Pool work completed and filled on time for re-opening on Canada Day.
6. July 1st entertainment and food service planned and fireworks and cake ordered.
7. Pool schedule done. Bronze star, Bronze Medallion and Bronze cross training in this year’s schedule. Sent a second guard for the LSI course. We now have two guards teaching the Bronze training. I did this so that instruction could take place every day and so that should Morgan decide to live elsewhere next summer, we would have someone else trained.
8. Contacted Brian Urquhart to install security cameras at pool and Welcome Centre.
9. Arranged for guards to all have their recertification prior to pool opening.
10. Changed lap swim to Fit Swim and ordered aquatic exercise supplies (aqua-fit jogging belts, aqua hand weights, and pull floats) so that people can do cardio in the pool.
11. Added water games to the Friday and Saturday pool schedule, and ordered discs, and a pool basketball net and balls.
12. Swim lesson registrations are going well and there is a lot of interest in the Bronze training.
13. Vandalism occurred on July 7th causing destruction of the flowers and containers at the Welcome Centre, multiple beer bottles littered and smashed over the grounds at the welcome centre, tampering with the security gate causing it to remain up, disturbing the peace and racing in and out of the park. Unfortunately the neighbours who were awakened by the noise did not call the RCMP. I called them on Monday and reported the incident.
14. Called Wayne Paris and left a message updating them on the progress of the playground.
15. Called AND Communications and requested an estimate for No Loitering signs.
16. Called AND Communications and ordered the Phil Sharkey Memorial Centre signage.
17. When you have the BBQ at the name unveiling, you need a cook with a food safety certificate, or you could consider asking Pink’s Café to cater.
18. Posted the Soccer sign-up information on the Village Facebook page.
19. Posted the pool schedule and fees on the Village Facebook page.
• All dead trees have been cut in park and those close to the wires. A few more to cut but waiting until fall after campers season. Put all trees in a pile and cleaned up branches.
• New tractor with bucket has arrived.
• Ball diamond has had 3 loads of sand spread around to make it level and to build up the pitcher’s mound. Bleachers and dug out benches have been painted. New sand in dug outs.
• All picnic tables in park have been painted.
• Al signs around park have been painted including posts.
• Pool has had all bricks repaired completely around it with new patio stones installed. Pool bricks have been painted.
• 5 new pump motors for pool were installed by Leon Banks. Dean Yeoman’s hooked up the electrical on them.
• Pool house has been completely painted outside and also the floors in the bathroom and office.
• Benches and sign by Bear have been painted.
• Step inside the Welcome Center has been repaired.
• Hal Palmer repaired pop cooler at the pool house
• Replaced 2 zone valves at the welcome center boiler, they control the heat.
• Replaced the carpet on stands at the pool used for swim meets.
• Flowers have been planted around Tobique Plex and park
• Replaced blown light around walking track.
• All dressing rooms are painted along with the walls on ground floor.
• Greased and services both tractors, also tuned up the push mower.
• Started to clean glass inside of the ice rink, will continue on rainy days.
• Never ending mowing and weed whacking.
Nothing to report.
MOTION: Approve the New Fee/Rates for 2018 – Councillor Bucci, Councillor Wright
Motion Carried 2018-94
Councillor Maureen Porter
Meeting was held on Tuesday, June 12, 2018 @4:30 p.m. Councillor Porter noted the following being discussed; welcome kindergarten Bag Day was held on May 18th, followed by five weeks of Next Step: Kindergarten. Attendance has been around 3-4 children each week, but the programs have gone well and been well received by those attending. Lauren Doucette has been hired as our summer student and started on June 4th. Summer Reading Club opening party will be held on June 29th. Weekly activities start the following week. Story Tent and a new Talk and Play for Babies program will both be held for 4 weeks in July. The library is still looking for art and culture displays and welcomes suggestions from the Board. Fall programming includes a Motivation for Change program by Denise McClure; possible financial literacy program in November.
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
Councillor Tony Wright
• 1 Grass Fire
• 2 Fires at Twin Rivers Sawmill
• 28 Man Hours
• 442 Hours to Date
MOTION: Acceptance of financial statement for June be approved – Councillor Bucci, Councillor Wright Motion Carried – 2018-95
9. Clerk-Manager Report
• Minutes completed
• Agenda, admin report and financial report for meeting
• Daily responsibilities
• Items of June meeting have been addressed with appropriate correspondence
• Accounting (Bank Recon’s, direct payrolls, transfer to water account and general account etc.)
• Program Wage Claims submitted
• Emails addressed
• Financial reports given to dept. heads
• Followed through with the organized events scheduled for Canada Day and picked up supplies for the day
• Scheduled staff to work for Canada Day weekend
• Meet with lifeguards and park staff (trained park staff re financial prior to their shifts)
• Organized the opening
• Financial document signed for mower
• Mowing tractor added to village policy
• Ordered supplies for pool
• Attend the public hearing on June 20th
• Information typed from the public hearing on June 20th
• Letter copies provided to council received up to July 4th
• Provided letter to Summerfest
10. Business arising from the Minutes
a) Motion 2018-59 for tractor needs to be rescinded with a new motion stating the purchase price of $19,000.
MOTION: Rescind motion 2018-59 – Purchase a John Deere tractor with a bucket loader at a cost of $14,000 at 0% financing – Councillor Bucci, Councillor Wright – Councillor Bucci, Councillor Wright Motion Carried 2018-96
MOTION: Purchase a John Deere tractor with a bucket loader at a cost of $19,000
at 0% financing – Councillor Bucci, Councillor Porter Motion Carried 2018-97
11. New Business
a) Aviva Risk Assessment Survey was conducted on April 10/2018. Based upon our experience with insurance loses and their cause, we offer the following recommendations(s) to reduce the probability or severity of a loss to your business. There were five recommendations in total. One required immediate attention which was addressed. The other four recommendations are categorized as essential which are as follows; in the basement of the pool house we noted exposed rigid insulation. The building codes require that foam insulation be covered by protective material such as gypsum board; install circuit breakers, or approved blanks, in the open spaces within the circuit breaker panels located in the electrical shed. This is needed to reduce the risk of electrical shock; Welcome Centre eaves troughs, downspouts and extensions are missing they should be installed to improve drainage and prevent possible water damage; A copy of the most recent test report for the sprinkler system and fire pump should be provided to the Broker and insurer (this has been done). We would appreciate a response, indicating what actions(s) you will take or what alternatives you may wish to suggest.
Council advised these items will be inserted in the 2019 Budget. Clerk-Manager noted she will advise the insurance company of council’s intention to address these items in next year’s budget.
Mayor Fenner questioned Deputy Mayor Harding if Andrew has applied for grants. Deputy Mayor Harding replied Andrew advised he had given Patty information to apply. He stated Patty is probably in the process of applying. The clerk-manager advised that Andrew and she have spoken about grants but nothing has been turned into her at this time.
Councilor Bucci advised the village has received concerns of the cost of a family pass. Discussion
MOTION: The pool family pass be changed from $175.00 to $150.00 – Deputy Mayor Harding, Councillor Wright Motion Carried 2018-98
c) ACWWA listing of fall courses
d) SummerFest noting they will be hosting a silent auction at the village market on Saturday, August 18th and would appreciate your support by making a donation towards this.
MOTION: Summerfest be given a one month gym membership for their silent auction on Saturday, August 18th – Councillor Porter, Councillor Wright Motion Carried 2018-99
13. MOTION: The next Regular Council Meeting be scheduled for Tuesday, August 28th, 2018 @ 7:00 p.m. – Councillor Wright, Councillor Bucci
Motion Carried 2018-100
14. Closed Session – Land, Labor, Legal – No items
MOTION: Meeting adjourned @7:53 p.m. – Deputy Mayor Harding Motion Carried – 2018-101
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager