Village of Plaster Rock

July 25th, 2022 Regular Meeting of Council Minutes

REGULAR MEETING

 JULY 25TH, 2022

TIME: 7:00 pm

Attendance:   Mayor Tom Eagles, Deputy Mayor Gary Harding, Councillor Tim Corbin, Councillor Sharon DeWitt, Councillor Wright

Staff:               Patty St. Peter, Chief Administrative Officer

1.  Call to Order at 7:00 p.m.

2.  Opening Prayer:  Mayor Eagles lead the meeting in the Lord’s Prayer

Mayor Eagles welcomed those to the July meeting. His Worship advised there is a lot going on within the operation of the village and noted council needs to make a few decisions this evening.

Mayor Eagles welcomed everyone to the meeting.

3.  Recording of attendance

4.  Disclosure of Conflict of Interest – None

5.  Approval of Agenda

MOTION:  The agenda be approved – Councillor Corbin, Councillor Wright

Motion Carried – 2022-97

6.  Approval of Minutes

MOTION:  Regular Meeting June 20th, 2022, be approved – Deputy Mayor Harding, Councillor DeWitt   – Motion Carried – 2022-98

MOTION:  Special Meeting June 29th, 2022, be approved – Councillor Wright, Councillor DeWitt   – Motion Carried – 2022-99

7.   Committee Reports:

Mayor Eagles

His Worship advised he had no reports.

Regional Service Commission

RCMP Sub Committee

UMNB

Mayor Eagles advised staff gathered information package to invite financial institutions to establish their financial services in our area. His Worship noted a representative from CIBC has reached out, but they have not been able to connect as of now. Mayor Eagles advised he has not heard anything from RBC since they announced the closure of the branch for September 15, 2022.

Mayor Eagles provided an update on the local reform. It was noted the committee is in the discussion phase of council renumeration. They have been provided two different modules.

Deputy Mayor Gary Harding

Public Works

  • Shouldered Fraser Street.
  • Mowed grass and whipped.
  • Called in due to a water and sewer problem on Main Street.
  • Cleaned well house.
  • Repaired lines for chlorine pump.
  • Pressure washed two lift stations.
  • Built new gate valve wrench.
  • Built catch basin riser.
  • Repaired washout on Brook Street.
  • Repaired water break at the Pool.
  • New air conditioner pump and belt on Plow Truck
  • Repaired manhole on Bridgeview Street.
  • Repaired sewer on Main Street.
  • New Sewer line on Post Street.
  • Repaired water shut off on Post Street and Park Street.
  • Lawn repair on Brook Street.
  • Cleaned out six manholes.
  • Repaired water shut off on Daye Street.

Tobique Forestry Advisory Committee

The committee took part in a tour of Acadian Timber operation. Part of the tour was visiting last years planted area. They will visit Harrison Ridge during the next scheduled site visit.

Cemetery

Ray’s Monuments is on site doing work.

Deputy Mayor Harding advised Summer Fest went well. He noted the committee will be meeting next week.

Councillor Tim Corbin

Recreation

  1. Tourism project:
    1. Ordered topsoil
    2. Talked with garden designer and greenery supplier about timelines
    3. Put out tender for walkway (this needs to be done ASAP).
    4. Worked with funder to establish electronic portal for issuing invoices
    5. Ordered kayaks, paddle boards, peddle boats and paddles. Kayaks, peddle boats and paddles are here. Paddle boards are still on order.
    6. Ordered storage shed for watercraft.
  2. ParticipACTION
    1. Advertised the 2022 Community Better Challenge
    2. Worked with two students to create a plan for activities.
    3. Registered the Village on the ParticipACTION website.
    4. Ordered supplies for activities.
    5. Came up with two ideas for community participation to be held in the next few weeks.
    6. I encourage organizations, individuals, and families in the E7G postal code area to sign onto the 2022 Community Better Challenge website, register, and track their minutes.
  3. Attended the Western Valley Recreation Association meeting in Centreville.
  4. Tender for surfacing of trail was awarded – wrote a letter to successful bidder.
  5. Attended interviews for Fitness Centre, wrote letters to those who were interviewed, prepared job description and letter of offer for successful candidate.
  6. Western Valley Tourism Project – Put out the survey regarding the WV Tourism Association on Facebook and sent via e-mail to tourism operators.
  7. Ordered new poles and net for tennis court. Both have arrived.
  8. Booked line painter for parking lot and tennis courts. One court will also be lined for pickle ball. They were lined on June 15th.
  9. Story Tent will operate every Tuesday in July from 1:30 – 2:30 for children 0 – 12.
  10. Have the bouncy castle set up.
  11. July 1st – Cassista band booked, cupcakes ordered, Gary’s fries, BBQ by SPCA, organizing a vendor’s market, kid’s activities, free swimming.
  12.  Working on the Queen’s Jubilee Celebration.

Councillor Tony Wright

Fire Department

  • 1 MVA pedestrian hit by vehicle
  • 1 MVA vehicle vs moose
  • 1 Vehicle fire
  • 1 Fire alarm at health center

FD participated in Summerfest parade and helped with fireworks.

Economic Development

No report

Pond Hockey

No report

Councillor Sharon DeWitt

Finance

MONTHLY                                       INCOME                   EXPENSE

GENERAL                                        $180,801.66                $261,732.03                                             

WATER & SEWER                         $ 32,484.51                 $ 37,627.58                

TOTAL                                              $213,286.17                $299,359.61

For the month of June 2022 Councillor DeWitt provided the following information.

General Operating – Actual Revenue $180,801.66 with projected revenue of $164,837.01. Shows plus revenue of $15,964.65. Actual Expenses $261,732.03 with projected expenses of $304,119.32. Shows expenditures under of $42,387.29

Water Account – Actual Revenue $32,484.51 with projected of $32,520.59. Shows revenue short of $36.08. Actual Expenses $37,627.58 with projected expenses of $49,243.54. Shows expenditures under of 11,615.96.

Library

  • Summer programs are well underway. Summer Reading Club activities are held each Wednesday morning and Thursday afternoon. Story Tent has been held at the Fiddleheads or Welcome Centre each Tuesday afternoon, ending on July 26th. STEAM activities are scheduled each Wednesday afternoon and drop-in Art activities each Friday afternoon.
  • Beginning on August 8th an escape room activity will be held for 2 weeks at the library, with appointments to be booked in advance.
  • The library painting job has been completed, and everything moved back into place.
  • A macrame program was held on Thursday, July 21 and proved to be very popular. We are still in the planning process for more adult programming.
  • The Library Board met in June, and will break for the summer, meeting again in September.

Tobique Valley Community Health Centre Advisory Committee

The next meeting is scheduled in the fall.

MOTION:  Reports be accepted as submitted and accounts payable for June be approved – Councillor Corbin, Councillor Wright         Motion Carried   2022-100   

Mayor Eagles questioned the financial report relating to revenue.

Mayor Eagles advised July 1st was well attending and excellent job by staff in organizing the activities of the day. Summer Fest Weekend was a success with great work by committee members. The Healing project has started with funding, village’s contribution of money and in kin services totals $272,508. We have received funding of $20,530 from the Department of Canadian Heritage Celebration and Commemoration Canada for the project Bring back the music, the magic, and words. Funding was approved to hold seven weekly entertainment events that pays tribute to the front-line workers of the Covid-19 pandemic while bringing families and friends together to live events. The village also received $5000 for the Queens Jubilee Celebration. Mayor Eagles noted all department reports were good.

8.   Chief Administrative Officer Report

  • Correspondence forwarded addressing items discussed from previous meetings completed
  • Minutes
  • Agenda, admin report and financial report for meeting
  • Accounting
  • Operational Administration duties
  • Deposits
  • Provided Dept. Heads with their departmental financial reports for April
  • Complaints addressed
  • June 6th had Coffee break for Staff
  • In the process of scheduling CPR/First Aid recertification for staff
  • Completed tender for asphalting of First Street
  • Forwarded email to DNR inquiring of who’s responsible when no burning ban is used by the province, but individuals continue burning in the village
  • Discussion with auditor
  • Discussions with recreation manager and public works department

MOTION:  The Chief Administrative Officer report be accepted – Councillor DeWitt, Deputy Mayor Harding      Motion Carried    2022-101

9.   Business Arising from the Minutes

a)  Centennial Street Speed Bumps

Mayor Eagles advised information gathered has been provided to council. With the price of materials and that speeding is an issue on other streets village council will be keep the information on file for future reference. Residents are encouraged to contact the RCMP when speeding or any other incidents happens in the village and surrounding areas.

10.  New Business

a)  Raymond Brun, P. Eng. Municipal Engineer, Dept. of Transportation advising due to Local Government Reform and the amalgamation of some municipalities, DTI has been requested to put a pause on the building of the Municipal Designated Highway Program for 2025. Please disregard the letter from Minister Green dated May 23, 2022, requesting updated Five-Year Plans for the period of 2025-2029

Mayor Eagles asked the CAO to read the letter for further verification.

b)  Tamara McDougall asking for sponsorship of $200 towards the $500 registration fee for the Miss New Brunswick 2022 pageant in Woodstock NB on August 1st and 2nd.

MOTION:  Tamara McDougall be sponsored $200.00 towards her registration fee of $500 for the Miss NB Pageant – Deputy Mayor Harding, Councillor Wright          

Motion Carried    2022-102

11.       Correspondence

a)  Lauren Legace thanking village council for the cooperative placement scholarship this year.

b)  CBDC – Victoria Madawaska – South – Nomination form along with eligibility criteria can be obtained from the CBDC Grand Falls office or at the village office. Closing date August 12, 2022, with the Young Entrepreneur Recognition Event scheduled for October 20th, 2022

12.       Next Meeting Date

Mayor Eagles advised as the council meeting in July was a week later, he suggested that August meeting be scheduled for August 22nd should all of council agree. His Worship asked council to entertain a motion for the next regular council meeting.

MOTION:  The next Regular Meeting be Monday, August 22nd, 2022 @7:00 p.m. at the Phil Sharkey Memorial Centre Activity Room – Councillor Wright, Councillor DeWitt

Motion Carried – 2022-103

13.       Closed Session – Labor, Land

MOTION – Meeting go into closed session @7:37 p.m. – Deputy Mayor Harding, Councillor DeWitt          Motion Carried – 2022-104

MOTION: Meeting resume into regular session @ 8:41 p.m. – Councillor Wright, Deputy Mayor Harding    – Motion Carried – 2022-105

14.       Adjournment 

MOTION:  Adjournment @9:01 p.m. – Councillor DeWitt, Deputy Mayor Harding

Motion Carried – 2022-108 

_____________________________                          __________________________________Tom Eagles, Mayor                                      

css.php