July 15th, 2019
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Approval of the agenda presented – Councillor Bucci, Deputy Mayor Harding -Motion Carried – 2019-97
6. Approval of Minutes
MOTION: Regular Meeting of June 18th, 2019 minutes be approved – Deputy Mayor Harding, Councillor Porter – Motion Carried – 2019-98
7. Committee Reports
MONTHLY INCOME EXPENSE
GENERAL $ 161,880.57 $ 161,880.57
WATER & SEWER $ 31,745.97 $ 26,885.78
TOTAL $ 193,626.54 $ 188,766.35
Regional Service Committee – Meeting rescheduled for August
Southern Central NB Forestry Working Group – No meeting
UMNB – No meeting
RCMP – No meeting
Mayor Fenner advised Deputy Mayor Harding and herself met with representatives from cadets to offer assistance in keeping cadets going.
Deputy Mayor Harding
- New box and rod @ residence on Post Street
- Replaced 160’ of 8” sewer on Orange Street
- Repairs to lawns and driveways
- 2 new hoses for dump on plow truck
- New tarp installed on plow truck
- Repair to sewer line on Bridge Street
- ALPA in to do the maintenance on the back hoe
- Grass mowed
- Flushed sewer on Main and Centennial
- Adjusted the chain on plow truck salt box
- Repaired trackless broom
- Sweeping of Everett Lane and Cedar
- Patching done
- Lines painted
- Repaired sewer main on Tobique Street
- Dug and repaired sewer main on Main Street
- Installed safety post in front of hydrant
- New alternator on vac truck
- Repaired gate valve box on Girouard
- Repairs to air valve at lagoon
- Flushed main line on Roulston
- Moved old playground equipment
- Striped soil from playground area
- Dug and installed new curb stop @ Mullins
- Dug on Hillcrest and installed a clean out. Flushed main line
- Turned water on at 3 locations
- Leak detection was in to service areas of concern
- Top soil spread on Riverside Drive
- Talked to Corrosion Services to set up a tank inspection
Tobique Forestry Advisory
The committee tour the following areas; 2007 Overstory Removal – Naturally Regenerated mixed wood stand – Burntland Brook; 2018 Planted White Spruce – Blue Brook – planned for herbicide 2019; 2013 White Spruce plantation that has been sprayed – Burma Road; 2016 Hardwood Strip cut – Yellow Birch natural regeneration – Sisson Dam; McGee Brook – Commercial Thinning in a 1989 White Spruce plantation
It was noted the cemetery is being mowed and looks good.
- Had orientation for the life guards on June 17th and all have received First Aid and CPR training. Pool opened June 22nd and is doing very good. Swimming lessons started July 1st and are going great, with no issues. Received and installed our new diving board as well as our new tarp.
- Had orientation for Tourist Park staff on June 21st and they are doing very well since we opened June 24th. Park has been steady and we have started taken bookings for hunting season. Tourist Park Office is open 10am – 8pm seven days a week.
- Done up a new remote agreement in both official languages, to reflect that the remote needs passed in by six months after receiving, to recode. This is done for security reasons.
- Met with Summerfest Committee, to organize the Village Staff for the weekend.
- Met with the Liquor Inspector at the Pavilion, along with Summerfest Committee to inspect the venue for the Summerfest dance. Everything was good.
- As seen, the new playground has been started. It will be 60ft x 60ft. Because of the low grade on one end, more fill and piping will be required to get water away from the pad. We should be well within our budgeted amount of money and this added cost should be no problem. The Royal Canadian Legion Lottery has donated, to buy the Teeter Totter. A 6ft x 3ft in memory sign has been ordered and will be here the end of July. A smaller donor sign will be done later. Ordered four park benches from Home Hardware for new park.
- Received Sadler Nature Trail signs and will be installed soon.
- July 1st activities were a great success with great weather. Great crowd and a great display of fireworks ended the day.
- Worksafe NB presented there Inspection Report after they inspected the Plex and swimming pool. Seven concerns were identified and all are very doable. Most have been corrected and all will be corrected. Worksafe will be back by September to see our progress with their concerns.
- Ricky Reed will be staining front and north end of Welcome Center as per the budget.
- Fitness Center had a good month and continues to be busy.
- Received an estimate from Advanced Energy Management Ltd, in regards for Ammonia Detection Audible and Visual Alarm. This will be an item for the 2020 budget.
- Put new fire pits together, but not put in the campsites yet
- Lots of mowing and weed whacking at the ball diamond, soccer field, park and by the bridge
- Got the Pool set up and running
- Installed the new diving board at the Pool
- Pavilion was sprayed by exterminators
- Installed new fire extinguisher in the tractor building
- Installed first aid kits on shelves at the Pool and Welcome Centre
- Wash glass around ice surface on rainy days, not done yet
- Set up the mini library at the Welcome Centre outside
- Reprogrammed a bunch of the Park remotes for the gate
- Daily Pool maintenance, testing Pool and adding chemicals
- Installed an outside clock at the Pool
- Go work alone devices activated
- Set up everything for Summer Fest (chairs, tables & stage) Then moved everything inside the Arena due to weather
- Tore down Summer Fest and put everything away
- Put tarp wall up at Pavilion
- Pressure washed the tarp walls and sprayed with javex and rinsed off again
- Built wood top for Pool where the bricks are missing, screwed to cement
- Had to put new pipes on the slide at the Pool, the old one was leaking
- Changed the antenna on the park gate, as the old one broke off
- Had large brush pile of dead trees removed from inside of the Park and other trees from Pond Hockey hauled away
- Put topsoil around the Welcome Centre and around a few of the campsites
- Set up steel fence smoking area at the Pavilion for Summer Fest
- Got Safety Data Sheets for the Ice Plant
- Set up the Bouncy Castle inside the Arena
- Cleaned inside of the Bouncy Castle
- Got new solar blanket for the Pool and installed it
- Installed the eye wash device in the janitor’s room
- Installed new shower water knobs in the girls washroom at the Pool
- Drag, mark and put the bases at the ball diamond once or twice a week
- Starter on the push mower broke, ordered a new one, tried to fix the old one, but could not fix it
- Set up the Ping Pong Table inside the Arena
- Installed new mini fridge in the Village Office
- Fixed the leak in the Pool, the gasket was gone, replaced it with a new one
- Cut and removed blown down trees on the Nature Trail
- Washed and greased the tractor
- Put another coat of stain on the tractor building
- Got a new pin built for the weight box on the tractor and installed
- Installed two new Nature Trail signs in the Park
- Built a new wharf at Roulston Lake
- Finished spreading the mulch at the Arena
- Took the tractor with the bucket and spread a load of top soil on low spots out in the ball field at the ball diamond
- Cut all the small trees around the fence at the ball diamond and hauled them away
- Removed all the old stuff around the ball diamond and shed and hauled it away
The library board met on June 11th, the next meeting will be in September. Summer Reading Club activities are well underway. The first week of the program the children read a total of 1000 books; attendance and interest in the program remains high. We are also participating in Story Tent again this year – a partnership between the Village of Plaster Rock, Library and Talk With Me. Participants meet each week by the fiddleheads on the lawn for stories, songs and activities. We attended SummerFest and set up a table with a pop up library. The Plaster Rock Library has decided to showcase a new collection of craft and hobby equipment. When complete the patrons will be able to take out on loan the various items in the collection. The week of August 12th, Brilliant Labs will be at the library hosting a free 4 day STEAM camp (Science, Technology, Engineering, Art and Math). Children who are interested in attending can register online at brilliantlabs.ca
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
Councillor Tony Wright
- 3 structure fires
- 2 flare ups from structure fires
- 1 grass fire
- 1 lift assist for ANB
- 1 power lines down, tree on fire
Councilor Bucci noted of speaking with some members of the department concerning lift assist help given to Ambulance NB. Councillor Bucci advised there are concerns surrounding these types of call re WCB and compensation to members for their time.
MOTION: Acceptance of committee reports and financial reports for June be approved – Deputy Mayor Harding. Councillor Bucci – Motion Carried – 2019-99
08. Clerk-Manager Report
The Clerk-Manager presented the following report.
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of May meeting have been addressed with appropriate correspondence
- Emails addressed
- Financial reports given to dept. heads
- Work Ability Final Claim
- Expression of Interest for funding under the IBA for the old lagoon submitted
- Completed salary survey from statistics Canada
- Bank reconciliation
- Payroll (direct deposit)
- Bank reconciliation
- Set in on meeting with park and pool students
She noted of speaking with Andrew Harvey concerning the dip on Main Street by the Catholic Church. It was noted that he had forwarded an email to Pierre Morin an engineer of the province. Mr. Morin advised he had not heard that it had been accepted this year, so he doesn’t think it made the list. Mr. Morin did say they would send an engineer on their next trip to see the wall. The clerk-manager advised she had followed up with an email to Pierre however he is currently out of the office until July 21st.
She noted the RSC was emailed inquiring if building inspectors can inspect properties as stated under the provincial unsightly act. Katie McGrath advised the planning division only enforces by laws under the Community Planning Act and the Unsightly By Law is adopted by the local government act therefore this is not enforced by the building inspector.
09. Business Arising from the Minutes
a) Village of Plaster Rock By-Law No A-01 – A By Law Relating to the Proceedings of the Council of the Village of Plaster Rock – First and Second Reading of Amendments
MOTION: First and Second Reading by Title of By-Law No. A01- A By-Law Relating to the Proceedings of the Council of the Village of Plaster Rock By Law Amendments – Deputy Mayor Harding, Councillor Wright Motion Carried 2019-100
b) Village of Plaster Rock – By Law No. 37 – Plaster Rock Village Council Code of Conduct By Law – First and Second Reading
MOTION: First and Second Reading by Title of By-Law No. 37- Plaster Rock Village Council Code of Conduct By-Law – Councillor Wright, Councillor Bucci Motion Carried 2019-101
10. New Business
a) Facility Canteen Operation for 2019/2020 Season
MOTION: The village will operate the canteen for the 2019/2020 winter season – Councillor Bucci, Councillor Wright – Motion Carried 2019-102
b) Legion Banners
Councillor Bucci noted that Kelly Bucci is going to start organizing legion banners that will be part of the poppy drive. Currently she is waiting on pricing for the banners. The banners will be hung on the existing poles the village currently has. Councillor Bucci is asking the village to consider paying the expense of the boom truck when the flags need to be put up.
MOTION: The village cover the expense for the boom truck for the legion flags to be put up – Councillor Porter, Councillor Wright Motion Carried 2019-103
c) Mariah Burgoyne has asked that council review the rental fee for the pavilion to include the light fee also.
It was agreed the rental fee for the lights will remain as stated in policy. The rental fee for the pavilion is to include the middle row of lights already in place.
a) New Brunswick Association for Community Living invitation to their Annual General Meeting in Fredericton on Friday, September 20, 2019 from 6:30 p.m. – 9:00 p.m.
b) Prov of NB advising of amendments have been made to the Regulation under the Procurement Act. Amendments come into effect July 2, 2019.
c) Invitation to WorkSafe NB Annual General Meeting at the Delta Hotel in Fredericton on July 17, 2019 from 1:00 p.m. to 3:00 p.m.
d) User of the pavilion advised of the issue of the gate not being opened when renting the pavilion. They suggest a change be made in the future for anyone who plans to rent.
Discussion – The current policy will stay as status quo.
Deputy Mayor Harding noted that the street lights going to lake are not working.
e) Alicia Melvin asking permission from Mayor and Council to have alcohol beverages at the welcome centre on July 27th, 2019.
MOTION: Alicia Melvin not be granted permission to have alcohol beverages during the rental of the welcome centre on July 27th, 2019 – Councillor Porter, Councillor Wright Motion Carried 2019-104
MOTION: Village Policy addition to Municipal Buildings to read when individuals write to council to hold a licensed event a copy of their special event liquor license is to be provided to the village office prior to event – Deputy Mayor Harding, Councillor Wright Motion Carried 2019-105
f) CN Booklet – Partnering with our Neighbours for the Next 100 years.
12. Next Meeting
MOTION: Next Meeting Date be Monday, August 19th, 2019 @ 7:00 p.m. – Councillor Wright, Deputy Mayor Harding – Motion Carried – 2019-106
13. Closed Session – Land, Labor, Legal
MOTION: The regular meeting go into closed session @7:48 p.m. –
Councilor Porter, Councillor Bucci – Motion Carried – 2019-107
MOTION: The meeting reconvene into regular session @9:00 p.m. – Councillor Bucci, Deputy Mayor Harding – Motion Carried – 2019-108
MOTION: Facilities Maintenance Supervisor job description be approved as presented to council – Councillor Bucci, Deputy Mayor Harding Motion Carried 2019-113
MOTION: Recreation Facility Worker job description be approved as presented to council – Councillor Bucci, Councillor Wright Motion Carried 2019-114
MOTION: Meeting adjourn @ 9:03 p.m. – Councillor Porter –
Motion Carried – 2019-115
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager