July 12th, 2021
TIME: 7:00 pm
Attendance: Mayor Tom Eagles, Deputy Mayor Gary Harding, Councillor Tony Wright, Councillor Tim Corbin, Councillor Sharon DeWitt
Staff: Patty St. Peter, Clerk – Manager
Press: Corrine Fitzherbert – Brunswick News
Public: Tracey Sisson
1. Call to Order at 6:57 p.m.
2. Opening Prayer: Mayor Eagles lead the meeting in the Lord’s Prayer
Mayor Eagles advised the meeting has been changed a few times to accommodate vacations etc.
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
Mayor Eagles has council to entertain a motion of agenda with the addition of Park Gate under New Business.
MOTION: The agenda be approved with the addition of Park Gate under agenda item New Business – Councillor DeWitt, Councillor Corbin – Motion Carried – 2021-88
6. Approval of Minutes
MOTION: Regular Meeting June 12th, 2021 minutes be approved – Deputy Mayor Harding, Councillor Wright – Motion Carried – 2021-89
MOTION: Special Meeting June 28th, 2021, minutes be approved – Councillor DeWitt, Councillor Wright – Motion Carried – 2021-90
7. Committee Reports:
Regional Service Commission
- Zoom meeting on June 24th, 2021
- 49 participants, areas covered
- Municipal structure
- Sharing services – Fire dept.
- Unsightly premises
- Regional governance over what we have now
RSC – RCMP Sub Committee
Zone 6 Zoom meeting
- Reform process
- New executive director Dan Murphy
- President Alex Scholten
- Looking for directors
Deputy Mayor Gary Harding
- Ninety one tons of asphalt spread
- Patched Fraser, Centennial, Girouard, Brook, Hemmingway, Hillcrest
- Exposed three manholes that were buried
- Vacuumed and flushed the septic tank
- Went to Boyd’s to get an old truck body, needed side conveyor
- Repaired and installed side conveyor
- Cut trees at the wellhouse that were hanging on the power lines
- Flushed mainlines on Main Street
- Pressure washed lift station on Green Street
- Had warranty work done on the 4×4 at Violette’s
- Turned the water on in the park
- Two new front springs installed on the plow truck
- Installed hydraulic cooler on the vacuum truck
- Repairs to the main sewer line on Riverside Drive
- Garbage pick up
- Flushed the main line on Roulston Avenue
- Called by the R.C.M.P. on June 6th at 12:30 a.m. for garbage on the street at Fraser and Main
- Went to Woodstock for parts for the plow truck
- Built an asphalt shoot
- Collected more samples for Dillons
Deputy Mayor stated as the EIA for the lagoon project hasn’t been completed to date. It looks like the Decommissioning of the Old Lagoon on Everett Lane will not be completed this year.
Deputy Mayor advised Post Street will be paved this year along with the sidewalks from the High School to Dean’s being removed and replaced with flat lined sidewalks.
Tobique Forestry Advisory Committee
Deputy Mayor noted as we no longer need the mower it could be sold as we can hire someone to do it with equipment.
Deputy Mayor Harding advised Summer Fest activities is scheduled during the weekend of
September 18th. He asked if the village would consider having the fireworks that was scheduled for July 1st during SummerFest. Mayor Eagles stated they will discuss that later on in the meeting.
Councillor Tony Wright
- 1 lift assist with Ambulance New Brunswick
- 2 motor vehicle accidents
- 1 off road rescue with RCMP
Councillor Wright advised he will be in contact with the federal and provincial government to see what’s available for development for the community.
Recreation and Facility Maintenance – Vice Chairman
Councillor Wright noted Councillor Corbin had some notes from the recreation committee that was held.
Nothing to report.
Councillor Sharon DeWitt
- Summer Reading Club activities are well underway; an opening “drop in” party was held on June 30th; regular weekly activities commence the week of July 5th; pre readers meet each Wednesday morning at 10 am; and readers meet each Thursday afternoon at 1:30. Extra activity sessions will be scheduled as needed, to keep numbers within COVID regulations. We have two students working, one Summer Reading Club Activity Leader, and one student under the Canada Summer Jobs program.
- Brilliant Labs will be organizing activities each Monday morning at the library, at 10 am and 11 am, for interested children; ages kindergarten and up.
- The library has acquired a new Cricut cutting machine for various crafts, with money from a New Horizons for Seniors Grant. A demonstration will be planned soon for a Thursday evening.
- A demonstration of the library’s embroidery machine is planned for Thursday, July 15th, for anyone interested in learning more about this machine and what it can do. These items are all part of our Community Makerspace program, and members of the public are free to come in and experiment with their own projects.
Tobique Valley Community Health Centre Advisory Committee
Councillor DeWitt noted there is a scheduled meeting in September.
For the month of June
MONTHLY INCOME EXPENSE
GENERAL $137,958.57 $133,138.22
WATER & SEWER $ 32,631.30 $ 46,389.02
TOTAL $170,589.87 $179,527.24
Mayor Eagles questioned the amount of income for the general account as the amount was the same for last month.
Clerk-Manager advised she will check into this and get back to him.
Councillor Tim Corbin
Recreation and Facility Maintenance – Chairman
- Updated the Operational Plans.
- Met with activities coordinator to plan and coordinate activities and provided her with information on several activities that could be incorporated into the summer program.
- Made a list of materials that are needed in order to carry out the activities.
- Met with Marty for updates on what’s happening within the department.
- Met with the pool supervisors.
- Met with the Welcome Centre/Visitor Centre worker who was on duty. Provided her with instruction on daily duties.
- Requested the student put the signage out by the entrance as directed by council.
- Requesting quotes on more permanent signs for the park area.
- Prepared a cleaning checklist for campground and pool washrooms and will work with staff to ensure the summer students are trained in the sanitizing routines.
- Met with the senior pool staff and CAO to discuss pool vacuuming. After a lengthy discussion, it was decided to add one hour each day to the schedule for vacuuming and that a team of three would do this on a rotational basis.
- Discussed adding training of bronze star, bronze medallion and bronze cross with instructor in order to ensure guard recruitment continues.
- Worked with staff to ensure that the Welcome Centre was ready for a social event which was held on Wednesday.
- Scheduled staff.
Councillor Corbin noted the recreation meeting held was very good as there was a lot of good ideas of generating revenue surrounding the park and arena areas.
MOTION: Reports will be accepted as submitted and accounts payable for June be approved – Deputy Mayor Harding, Councillor Wright
Under the question
Councillor Wright questioned what the laundry over time was. Clerk-Manager advised you will need to speak to the recreation manager.
Motion Carried – 2021-91
11. Clerk-Manager Report
- Agenda Items and letters from previous meetings completed
- Agenda, admin report and financial report for meeting
- Operational Administration duties
- Keeping informed of the changes with COVID-19 regulations through correspondence and news conferences
- Audit is continuing with providing information to auditor and answering questions
- RSC is providing information for the rezoning request on Girouard Street
- Provided Dept. Heads with their departmental financial reports for May
- Various discussions with acting recreation manager concerning recreation
- Claim for Lagoon Project completed
- Submitted summer project funding information
- Lagoon information given to council and public works foreman
- Rescheduled date of meeting with MP Richard Bragdon
- Property inquiries forwarded to RSC
- Addressed Complaints
- Starting to work on Newsletter
- Update province of scheduled date for audit to be completed
- Meet with representative from SPCA
- July 8 Meeting with Foreman/Mayor and Deputy Mayor subject Sidewalks and Post Street
- Information meeting with Recreation Manager
MOTION: The clerk manager’s report be accepted – Councillor Corbin, Deputy Mayor Harding – Motion Carried – 2021-92
12. Business Arising from the Minutes
13. New Business
a) Tenders for Tennis Court and Post Street
Northern Construction Inc. – $42,500.00 plus tax $6375.00 = $48,875.00
Ray’s Paving – $26,000.00 plus tax $3900.00 = $29,900
MOTION: Ray’s Paving be awarded the resurfacing tender for the Tennis Court in the amount of $29,900 – Councillor Wright, Councillor Corbin
Under the question
Councillor DeWitt asked why there is such a difference between the two tenders
Motion Carried – 2021-93
Northern Construction Inc. – $49,000 plus tax $7350.00 = $56,350.00
Ray’s Paving – $56,640.00 plus tax $8496.00 = $65,136.00
MOTION: Northern Construction be awarded the tender for the paving of Post Street in the amount of $56,350 – Motion Carried – 2021-94
b) Plaster Rock Golf Club asking for village financial support for the 14th Annual Merchants Day Golf Tournament on Saturday, July 10th.
MOTION: Village donate $100.00 towards the 14th Annual Merchants Day Gold Tournament – Councillor Wright, Councillor DeWitt – Motion Carried – 2021-95
c) Brackets for Street Poles
Deputy Mayor Harding noted that there are 45 more veteran flags for this year. He asked the village for money towards the purchase of the brackets.
Mayor Eagles advised that the legion approached other organizations and see if they would be willing to donate towards this cost and then come back to the village at that time.
d) Park Gate
Mayor Eagles stated he doesn’t know why the gate cannot be open during the day. His Worship stated during his campaign he was posed this question and has been asked the same question lately.
Councilor Corbin questioned if there would be a component to buy and leave up so it won’t be able to close.
Mayor Eagles stated will try this for five days a week.
MOTION: The park gate remain open from Monday to Friday from 8 am – 5 p.m. with Marty opening it and closing for the time being – Councillor Wright, Councillor Corbin – Motion Carried – 2021-96
e) Fireworks Summer Fest
Councillor DeWitt questioned if there was money in the budget for July 1st or NB Day.
Mayor Eagles asked do we want to have fireworks for NB Day or have them during Summer Fest on September 18-19.
Mayor Eagles stated council needs to decide do you want NB Day Celebrations.
MOTION: NB Day budget will be $2600.00 and $2000.00 be used for fireworks for Summer Fest – Councillor Wright, Councillor Corbin – Motion Carried – 2021-97
NB Day Event/Activities be built around the July 1st Activities
15. Next Meeting Date
MOTION: The August Regular Meeting will be scheduled for Monday,
August 16th, 2021 @7:00 p.m. at the Phil Sharkey Memorial Centre Lobby
Councillor Wright, Councillor DeWitt – Motion Carried – 2021-98
16. Closed Session – Land, Human Resources
MOTION: Meeting go into closed session @ 7:43 p.m. – Councillor Wright,
Deputy Mayor Harding – Motion Carried – 2021-99
MOTION: Meeting resume into regular session @ 8:48 p.m. – Deputy Mayor Harding, Councillor Wright – Motion Carried – 2021-100
MOTION: The village accept the Xplornet agreement with the terms of the agreement be for a period of ten (10) years with an automatic renewal for two additional terms of five years each – Deputy Gary Harding, Councillor Corbin
Motion Carried – 2021-101
MOTION: SPCA be charged a weekly rental fee of $100 plus HST for the arena floor usage – Councillor Corbin, Councillor DeWitt – Motion Carried – 2021-102
MOTION: Fitness Centre be opened on Saturday’s from 9 am – 1 pm the student will be responsible for opening the doors for the SPCA and locking the facility at 1:00 p.m. – Councillor Wright, Councillor DeWitt – Motion Carried – 2021-103
Mayor Eagles thanked everyone for a great meeting with a lot of information with good discussion.
MOTION: Adjournment @8:54 p.m. – Councillor Corbin, Councillor Wright
Motion Carried – 2021-106
Mayor Tom Eagles Patty St. Peter, Clerk