June 15, 2020
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star, Ellen Legace, Bridget Strachan, Dennis Colbourne, Tracey Johnston
1. Call to Order at 7:03 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Agenda be approved – Councillor Bucci, Councillor Wright –
Motion Carried – 2020-42
6. Approval of Minutes
MOTION: Regular Meeting of May 19th, 2020 minutes be approved –
Councillor Porter, Councillor Bucci – Motion Carried – 2020-43
7. By-Law Readings
a) Third Reading and Enactment of By-Law #40 Respecting the Provision of Police Protection Service in the Village of Plaster Rock
Clerk-Manger read an overall summary of the contents of by-law 40 as noted. This by-law is a requirement under the Local Governance Act of NB under “General section 10 (3) A municipality shall make by-laws respecting the provision of the service of police protection”. This by-law identifies that the Village of Plaster Rock has an agreement with the Province of NB for providing policing services by the Royal Canadian Mounted Police as enabled by the Police Act of NB. Sections of this by-law include; title, definitions, responsibility, authority, provision of policy services, terms and conditions and severability.
MOTION: Third Reading in summary and Enactment of By-Law #40 Respecting the Provision of Police Protection Service in the Village of Plaster Rock – Councillor Bucci, Councillor Wright – Motion Carried – 2020-44
b) Third Reading and Enactment of By-Law 41 Respecting Unsightly Premises and Dangerous Building’s and Structures within the Village of Plaster Rock.
Clerk-Manger read an overall summary of the contents of by-law 41 as noted. Under the direction of Local Governance Act of NB. Under – “general section 10 (1) (d) allows municipalities to create a by-law addressing dangerous or unsightly premises and property”. Sections of this by-law consist of definitions, interpretation, appointment of by-law enforcement officers, inspections, offences and penalties relating to dangerous or unsightly premises, Notice to Owner or Occupier, Evidence, Appeal, Registering a Notice, Offence and Penalty for failure to comply with a notice, power to clean, repair or demolish, report required before demolition, emergency, offence and penalty for obstruction, recovery of the Village’s costs for filing of certificate, lien, debts paid by the Minister of Finance and repeal. These provisions provide the procedures to which the enforcement officer would follow in addressing properties that fall under the Unsightly Premises and Dangerous Buildings and Structures within the village.
MOTION: Third Reading in summary and Enactment of By-Law #41 Respecting Unsightly Premises and Dangerous Buildings and Structures within the Village of Plaster Rock Councillor Bucci, Councillor Wright – Motion Carried – 2020-45
c) Resolution for By-Law Enforcement Officer for enforcing By-Law 41- Unsightly Premises and Dangerous Buildings and Structures
MOTION: Andrew Albert be appointed by the Village of Plaster Rock under Section 72 of the Local Governance Act as the by-law enforcement officer for the purpose of enforcing By-Law 41 – Unsightly Premises and Dangerous Buildings and Structures – Councillor Wright, Councillor Bucci – Motion Carried – 2020-46
8. Committee Reports:
Financial report May 2020
MONTHLY INCOME EXPENSE
GENERAL $160,768.50 $ 54,718.27
WATER & SEWER $ 32,331.94 $ 41,527.76
TOTAL $193,100.44 $96,246.03
Regional Service Commission
Mayor Fenner advised a meeting was held through zoom but she was unable to participate.
Southern Central NB Forestry Working Group
Nothing to report as this group has not been active for some time now.
A Zoom meeting was held.
Mayor Fenner advised the RCMP 2020 Quarterly Report for the West District – RSC 12 is on file at the village office.
Councillor Bucci asked of letters being forwarded to the government about the reopening of the SNB office in Plaster Rock.
Mayor Fenner advised she forwarded a letter to the Minister and a letter was presently forwarded to Premier Higgs.
It was noted that a petition was circulated to businesses in the Village for the public to sign concerning reopening of the SNB office. Deputy Mayor Harding noted the petition will be presented to the Legislature tomorrow June 16th, 2020.
Deputy Mayor Harding
- Painted and installed garbage cans
- Replaced two road signs
- Swept the streets
- Worked on the blower on the trackless
- Installed a water line (1800 feet of four inch line), two hydrants and two gate valves at the Plaster Rock Golf & Curling Club (it was a big job)
- Made a cleaning rod for the water lines
- Repaired a hose on the plow truck
- Repaired the fenders and hitch on the trailer
- Dug on Main Street and repaired pipe
- Cleaned the mop head out of the pump at the Lagoon
- Did a camera inspection on a sewer on Main Street
- Cleaned sewage from basement of Garage
- Flushed a sewer line on Centennial Street
- Repair done to lawn area on Centennial Street
- Installed infiltrators on Everett Lane
- Installed a new culvert on Centennial Street
- Cleaned up the yard at the Garage (sand pile etc.)
- Repaired the lawn at Twin Rivers
- Changed hydrant on First Street
- Met with Mr. Fawcett about the trees at the Plaster Rock Golf & Curling Club
- Cold patching
- Repaired three water shut offs
- Plowed snow
- Repaired lawns that were damaged by the Plow truck
- Repaired a gate valve on Orange Street
- Repaired a hydrant on Hemmingway Street
- New leach field on Everett Lane
- Cleaned the shop
- Shop work
- Attended unsightly premises meeting with ZOOM
Tobique Forestry Advisory
No meetings scheduled during the COVID-19
Twelve people helped with the cleanup of the cemetery on May 21st.
Councillor John Bucci
- Researching guidance documents and developing the operational plan for all Village facilities.
- Developed risk assessments in preparation for operational plan.
- Conference call once a week with Western Valley Recreation Association to discuss challenges around COVID-19 and opening of facilities in Yellow phase.
- Ordered flowers for Village beautification.
- Researched Health Canada approved disinfectants and hand sanitizers.
- Ordered disinfectants and hand sanitizers.
- Attended a tele conference call with Recreation NB regarding challenges presented with provincial guidance for recreational facilities.
- Took a number of calls regarding opening of facilities once the Orange Phase was announced.
- Listened to updates on COVID-19 from provincial government.
- Shared updates and stats on COVID-19 on Village Face book page and informed staff of said updates.
- The security camera system has been updated.
Councillor Bucci just wanted to let everyone know the fitness centre has reopened. He asked that markers be attached to the wharf at the lake before the snow falls. As preparation in plowing for Pond Hockey it normally gets struck.
Councillor Bucci asked that in the fall someone be hired to remove the blown down trees and any rotten trees that may be a safety concern. He has spoken with John Hovey and he will mark what trees should be cut and disposed of and only those marked are to be cut. It was noted quotes can be received.
- Set up the lobby with pylons and tape for the re-opening of the Village Office, put the distance stickers on the floor and set up the hand wash table
- Replaced both window screens in the men’s washroom at the Park
- Purchased a new lawn mower and weed whacker
- Ordered everything needed to strip the floors in the Phil Sharkey Memorial Centre
- Cleaned all of the garbage and cigarette butts out of the flower beds in the front of the Phil Sharkey Memorial Centre
- Cleaned all of the garbage outside at the Phil Sharkey Memorial Centre, Welcome Centre and Pool
- Smoothed all the ruts in the lawn with the bucket of the lawn tractor
- Adjusted the Park gate
- Cleaned a couple of places on the Nature Trail where people had fires
- Changed both belts on the air units on the big roof, also washed all of the steel filters in them
- Changed the filters, greased and adjusted the belts on the HVAC units on the roof
- Had to call Advanced Energy to get one HVAC unit. They also put sensors on the units so I can tell if they are running properly on the computer
- Set up Park bathroom, painted the cupboards and put in new shower curtains
- A.B.C. Fire Extinguishers done the annual inspection on the Canteen and inspected the fire extinguishers
- Done the monthly fire inspection
- Painted the benches by the bridge
- Cut and hauled all of the blown down trees that I could get at around the property and in the Park and piled it in the parking lot by the lake
- Put up new signs at the entrance and exit of the Nature Trail
- Replaced the edge board on the wharf at the lake
- Replaced a board on the picnic table under the canopy at the lake
- Took the Christmas stuff off of the lawn at the Welcome Centre and put it in the old fire station
- Set up the hose in the front of the Phil Sharkey Memorial Centre
- A plumber came and is going to fix some of the problems at the Welcome Centre and he is also going to fix the hot water leak in the Zamboni room. He has to order parts and will return to do the work
- Greased the mower deck for the tractor
- Took the bucket off of the lawn tractor and put the mower deck on
- Started to weed the flower beds in the front of the Phil Sharkey Memorial Centre, there is still some left to do
- Made a template of the bricks at the Pool and gave to the repair guy to hopefully have them replaced
- Painted two of the five cement pillars under the pole lights in the parking lot
- Started to strip the floor in the activity room with the machine and pads, there was too much wax on it so the floor had to be scraped by hand to remove the old wax, then the machine was used with the pads to finish the scraping and the new wax was put on
- Started to scrape the floors by the public washrooms in the lobby by hand
- Set up the trash pump at the Pool, the Pool is almost drained, will start cleaning it when it is empty
- Modified the hand scrapers, added paint sticks so that the wax on the floor can be scraped standing up and not on your hand and knees
Councillor Maureen Porter
- The Library is now open again, although we are operating with reduced hours. At present, we are open for 10 hours per week – 2 hours on Wednesday, 4 on Thursday, and 4 on Friday.
- The public computers are not available for use during this time, but the wi-fi is operating and is available in the parking lot of the library.
- Patrons visiting the library are asked to observe physical distancing and hand sanitizing.
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
The vacant positon for the Nurse Practitioner has been filled. There has been no meetings held to date. The center is continuing conducting health assessment checks of patrons prior to entry to the facility. Lab and Physio services continue to be offered to clients.
Councillor Wright Fire Department
Plaster Rock Fire Department had a busy month.
- Grass fire May 21st
- Grass fire May 22nd which was threatening a couple of homes. While on that call the Fire Department was dispatched to Twin Rivers Planer Mill for a fire, soon after their arrival a second fire was reported at the Sawmill. The extreme heat and the wind was causing the fire to spread towards the main Sawmill building. The crew was split up and fought fires in both locations for several hours. Mutual aid was called in from Drummond and Perth Fire Departments. During this fire another brush/grass fire call came in from within the Village. The Department of Natural Resources was requested to go attend that one as we were already busy at the mill.
- May 24th the Fire Department was called to use their boat to help the Department of Natural Resources fight a woodland fire, it was on an island and was threatening to spread into the Acadian Timber Woodland.
- May 30th the Fire Department was once again called to use their boat to help Ambulance New Brunswick retrieve a patient who had fallen and broke their leg on an island on the Tobique River.
There are a couple of letters attached that were sent to the Fire Department
Mayor Fenner stated the letters copied to council that the department received should be read aloud as the department doesn’t receive enough gratitude for their service they provide. Councillor Wright read the letters received by two individuals thanking the department for their quick response to the fires.
MOTION: Acceptance of committee reports and financial report for May be approved – Deputy Mayor Harding, Councillor Wright – Motion Carried – 2020-47
9. Clerk-Manager Report
- Deposits completed through RBC service via Pro Cheque system
- Agenda, admin report and financial reports for meeting
- Items of May meeting have been addressed
- Emails addressed
- Operational Administration duties
- Assisting in providing information to auditor for completion of the 2019 Annual Financial Statements
- Keeping abreast of the changes to the State of Emergency Mandatory order with COVID-19
- Large Garbage Pickup is scheduled for July 16, 2020. Residents will be advised through social media and the villages talk mail system.
- Prepared a petition at the request of Deputy Mayor Harding for the reopening of the SNB Office in Plaster Rock
- HST Filing
- The village office opened to the public on Tuesday, June 2nd with adhering to public health and Worksafe NB
- Met with Janet on June 11th the Operational Plan is completed as requested by the province and wcb.
10. Business arising from the Minutes
11. New Business
a) SNB Honorable Minister Wilson’s reply to Village letter concerning the reopening of the SNB office in the village.
Mayor Fenner advised an updated letter was forwarded to Premier Higgs referring to the opening of RBC on July 7th for two days a week.
b) Letter received from Mrs. Alicia Paul concerning sink holes on their property at 222 Main Street. Last year the area was dug up by village public works which revealed that the culvert, which was made of wood was rotten and was temporarily fixed for the winter. She indicated this spring another hole was found further down the side of their lawn. The village was contacted and responded the same day. Public works cut off a broken pipe and filled the hole in. Alicia Paul states they were told it was a DTI issue. They contacted DTI in Perth-Andover to which they were informed that the issue was the villages issue as it was not affecting the roadway. She asks that this be a priority in repairing as there is no way to know how much damage this has done underground due to the water that been flowing freely as the culvert is rotten and the pipe is broken.
Deputy Mayor advised there is a wooden culvert under Main Street in that area. He stated currently not a problem but will be. Deputy Mayor stated it would be cheaper for DTI to do the work than us.
Clerk-Manager questioned, so a letter is to be forwarded to DTI asking for their assistance in repairing this problem? Deputy Mayor Harding replied yes.
c) Operational Plan for campground, tennis courts, playground and pool.
Clerk-Manager advised council has been provided copies of the Village of Plaster Operational Plan for the campground, tennis courts, playground and pool. The plan for the village office and fitness centre was previously provided to council prior to the opening of these facilities for their approval. Council members were provided an approval sheet to be signed by each member of council stating they agree with the operational plan presented to the members of council.
d) Deputy Mayor Harding asked of public works having a student for the summer. Clerk-Manager responded no as no student was budgeted for public works nor applied for. Deputy Mayor Harding responded so it’s his responsibly to make sure there’s money in the budget.
e) Mayor Fenner advised the Minister called to inform the village has been approved funding for the lagoon project. It was noted no amount was provided to her. No written approval has been received only verbal approval. Mayor Fenner noted the Minister advised that she would like to come to visit the area for a tour.
a) Western Valley Regional Service Commission 2019 Annual Report
b) RCMP Quarterly Report, West District – RSC 12
13. Next Meeting Date
Mayor Fenner advised Patty has asked that the July meeting be held on Monday, July 13, 2020 instead of July 20th, 2020.
MOTION: Next Regular Meeting be Monday, July 13th, 2020 @7:00 p.m. – Councillor Wright, Councillor Bucci – Motion Carried – 2020-48
14. Closed Session – Labor, Land, Legal
MOTION: Meeting go into closed session @ 7:45 p.m. – Deputy Mayor Harding, Councillor Wright – Motion Carried – 2020-49
MOTION: Meeting resume to regular session @ 8:26 p.m. – Councillor Bucci, Deputy Mayor Harding – Motion Carried – 2020-50
MOTION: Job Description of the Public Works Foreman be revised to include responsibility for enforcement of By-Law 41 – Unsightly Premises and Dangerous Buildings and Structures as appointed by Village Council under Section 72 of the Local Governance Act as the By-Law Enforcement Officer – Councillor Wright, Councillor Bucci – Motion Carried – 2020- 51
15. Adjournment @ 8:29 p.m. by Councillor Porter – Motion Carried – 2020-52
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager