May 19, 2020
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
VIA Teleconference: Corrine Fitzherbert, Victoria Star
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance – Mayor Fenner requested all those in attendance to state their name and position for those around the council table and for those in attendance via conference call to do the same.
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Agenda be approved with the addition of Plaster Rock Housing –
Deputy Mayor Harding, Councillor Bucci – Motion Carried – 2020-29
6. Approval of Minutes
MOTION: Regular Meeting of February 25th, 2020 minutes be approved –
Deputy Mayor Harding, Councillor Porter – Motion Carried – 2020-30
MOTION: Special Meetings of February 25th and April 15th, 2020 minutes be approved – Councillor Wright, Councillor Bucci – Motion Carried – 2020-31
7. By-Law Readings
a) First & Second Reading of By-Law #40 Respecting the Provision of Police Protection Service in the Village of Plaster Rockby Title
MOTION: First and Second Reading by Title of By-Law #40 Respecting the Provision of Police Protection Service in the Village of Plaster Rock – Deputy Mayor Harding, Councillor Wright – Motion Carried – 2020-32
b) First & Second Reading of By-Law 41 Respecting Unsightly Premises and Dangerous Building’s and Structures within the Village of Plaster Rock by Title
MOTION: First and Second Reading by Title of By-Law #41 Respecting Unsightly Premises and Dangerous Building’s and Structures within the Village of Plaster Rock Councillor Bucci, Councillor Wright – Motion Carried – 2020-33
8. Committee Reports:
Financial report April 2020
MONTHLY INCOME EXPENSE
GENERAL $146,662.52 $ 92,331.75
WATER & SEWER $32,417.63 $ 31,268.20
TOTAL $179,080.15 $123,599.95
Mayor Fenner advised the next board meeting for the RSC is scheduled for May 20th via Conference Call
Her Worship stated she has no other reports at this time.
Deputy Mayor Harding
- Digging out culverts and flushing culverts
- Two new tires put on the vacuum truck
- Matt finished the Water and Wastewater Course
- Built a cabinet in the shop kitchen
- Had the fire extinguishers serviced
- Repair to the service line on Orange Street
- Pumped out a sewer on Tobique Street
- Two new lift hoses were installed on the loader
- Added a cylinder lift to the vacuum truck
- Built an adapter for the backhoe tooth bucket
- Installed an inverter in the cube van
- Rebuilt the sweeper on the trackless
- Cleaned and flushed a culvert on Hillcrest Street
- Built adapter rods for pressure washer to thaw culverts
- Installed a pump on the flush truck
- Moved snow at the Phil Sharkey Memorial Centre
- New control box installed on the pressure washer
- Spread cold patch on Main Street, Fraser Street and Orange Street
- A new wheel seal was installed on the cube van
- Plowed and salted
- Cleaning at the shop
- Replaced the hood and repainted the rocker panels on the cube van
- Done repairs to the portable generator
- Repair work done on the trackless blower
- Sewer back up on Main Street
- Dug up and repaired lines in 2 places
- Repaired five water shut offs on Centennial and Post Street
- New pins and bushings in the loader bucket
- Changed the tires on the trackless
- Repaired a catch basin on Tobique Street
- Done cold patch on Fraser and Centennial Street and Roulston Avenue
- Pressure washed the loader, plow truck and backhoe
- Built new bumper for the 4×4 and repaired the dent in the fender
- Installed wall fan at the garage
- New cutting edges on the plow truck
- Inspection done on the cube van and flush truck
- Done a few repairs and maintenance on the mower
- Painted garbage cans
- Service work done on the backhoe
- Painted the hood of the tractor and inside of the box on the plow truck
- Changed the tires on the plow truck
- Repaired a hole on Wellington Street
- Plowed snow
- Repaired the brakes on the trackless
- Water and wastewater reports done
It was noted public works is working on the water line to the Golf Club.
Deputy Mayor Harding advised the culvert beneath Main Street needs to be replaced. It was agreed a letter be forwarded to the Department of Transportation and Infrastructure to ask for the departments assistance in this project
Deputy Mayor Harding asked if the village provided any incentives in attracting new businesses to the municipality. It was noted at this time no incentives are in place. Deputy Mayor Harding will ask the individuals to write to the village concerning this. The Clerk-manager advised that Opportunities NB and the Community Business Development Corporation could be contacted for any incentives etc. The clerk-manager will provide Deputy Mayor Harding the contact information.
Tobique Forestry Advisory
There has been no meetings
The scheduled clean up may possibly be scheduled for next week.
Councillor John Bucci
- A thank you letter was written and sent to Mitch Hollins for his volunteerism clearing the nature trail this winter.
- I cleaned the fridges in the canteen, washed dishes and moved all frozen food to one freezer, unplugged fridges & freezer.
- Ordered and received materials to strip and wax floors.
- Contacted Sky Designs regarding fire works for July 1st.
- Contacted musicians regarding music for July 1st.
- Contacted Green Diamond for removal of snow blowing equipment on the tractor so the mower deck and bucket can be put on for summer months.
- Communicated updated Coronavirus information, i.e. daily provincial government updates, on our Facebook page.
- When parks, trails and playground closed, had staff put up signs and caution tape and signage at entrance to facilities. Had staff change signage upon notification that it had re-opened.
- Prepared letters regarding closures and sent to individuals with bookings and rentals.
- All facilities cleaned and sanitized.
- Will meet with Patty to discuss recreation budget & potential purchases, savings.
- Developed several programs & activities for the summer, should regulations be lifted. I was tasked to develop programs using our “own” resources. Therefore, programs have low expenses and will end with a display for the public to enjoy.
- Getting quotes on kitchen equipment, flooring, electrical, plumbing, and windows/doors for the Welcome Centre renovations.
- Liberation 75 tulips are coming up.
- Monitored updates on COVID-19 situation.
- Researched cleaning supplies that can be used to disinfect COVID-19 approved by Health Canada.
- Researched articles in preparation for Operating Plan as designated in the Government’s COVID-19 recovery phase 2.
- Managed human resources issues.
- Developed a draft Operational Plan.
- Advanced Energy Management put new ammonia alarms outside of the Zamboni room and lobby
- Removed the snow blower off of the tractor and put the bucket on
- Removed the dasher board on the ice surface and fixed it so it is flat against the wall
- Removed the pucks marks off all of the glass surfaces inside the ice surface
- Moved the floor scrubber upstairs
- Sealed the pipes on the outside of the plant room with a high grade silicone. This was a requirement from Public Safety
- Washed all the glass around the ice surface inside and out
- Tightened the screws that hold the glass in, all around the ice surface was done
- Adjusted the Park gate, someone tried to lift it by hand
- Changed the batteries in the emergency light in the office hallway
- Fix broken rope in two places on the netting that goes all around the ice surface
- Hooked and tightened the same netting all around the ice surface
- Done the monthly fire inspections on the doors, emergency lights, fire extinguishers and pulled all fire alarms
- Replaced Park gate by the tennis court
- Changed the light bulbs in the ladies washroom by the walking track
- Drained, flushed and washed the water tank on the Zamboni
- Greased the Zamboni including the drive line
- Greased the tractor and bucket
- Moved two big piles of dirt left over from World Pond Hockey with the tractor and filled in a few pot holes with the fine stuff
- Flattened and tried to smooth all the ruts on the lawn with the tractor
- Put three new latches on the stall doors in the mens washroom at the Park
- Took off and cleaned all of the light fixtures in the fitness centre, activity room, public washrooms, lobby and offices. Replaced any light bulbs that needed replaced
- Taped and painted the cement and steel steps from the yellow strips on the walking track to the ice surface
- Saunders Equipment done the annual service on the Zamboni
- Put COVID-19 signs on washroom sinks in the arena, welcome centre, pool house and park
- Swept and scraped the washroom floors at the park and then swept and vacuumed them again
- Painted the floors in the washrooms at the park
- Painted the shower bench’s in the washrooms at the park
- B&G Sprinklers done the fire test, drained the pipes and the annual inspection
- Set up the mini library on the deck at the welcome centre
- Organized and set up shelves at the welcome centre and in the storage rooms for the park washrooms. Threw out all of the old stuff that was no longer needed
Councillor Maureen Porter
- Due to the COVID-19 pandemic, the library closed its doors to the public on March 16th, 2020, and that closure continues.
- Staff have been called back to work, as of May 11th, with one person only the first week, and the second week the library assistant will be in as well.
- During this time, we will continue to be closed to the public. The Provincial and Regional Offices of the New Brunswick Public Library System are working on an operational plan for re-opening as well.
- As soon as we have more information, we will be happy to share it with you. Thank you for your patience during this time!
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
The Palliative committee has been put on hold given the COVID-19 Pandemic.
The TVCHC was a COVID-19 Assessment site, however, this was only temporary and the testing site has been relocated to Hartland. The TVCHC has opened to walk-in’s. Any patient that needs to be seen at TVCHC for any service is screened for COVID-19 by telephone if scheduled and they are screened again at the Main door by staff prior to entering. All patients are asked to wear a mask that we provided and are to sanitize their hands.
The Nurse Practitioner has left her position. The position is being reposted.
- 2 grass fires
- 1 transformer/power pole fire
- 1 false alarm
- 1 MVA
May 4th was National Firefighters Day
Happy National Firefighters Day! May 4th, 2020
To the ones who stop what they are doing and go when the call comes in, whether it is 3 p.m. or 2 a.m. To the ones who miss sleep, meals, childrens school events, trips, work or who put their plans on hold. To the ones who put their lives on the line to help others. To the ones who don’t do it because they HAVE to but because they WANT to. Today is their day!
The crazy calls, all from small fires to large ones, the sleepless nights, and having to sacrifice plans to help out when the call comes in. From TRYING to organize fun events for the youth in our community, to blocking roads for Remembrance Day, to helping with parades, to helping out with World Pond Hockey, to helping out with fireworks, school visits in the fall, everything big and small should not go unnoticed! Today is National Firefighters Day and Plaster Rock SHOULD be proud of their firefighters!!!!
MOTION: Acceptance of committee reports and financial report for April be approved – Councillor Wright, Deputy Mayor Harding – Motion Carried – 2020-34
9. Clerk-Manager Report
- Deposits completed through RBC service via Pro Cheque system
- Agenda, admin report and financial report for meeting
- Items of February and April meeting have been addressed
- Emails addressed
- Operational Administration duties
- Gas Tax Reports Submitted to province
- 2018 Annual Report
- Policing and Unsightly By Law drafted
- Assisting in providing information to auditor for completion of the 2019 Annual Financial Statements
- Keeping abreast of the changes to the State of Emergency Mandatory order with COVID-19
- The operational plan as mandated by the province is currently being developed. Along with ordering the necessary cleaning supplies as recommended by the Department of Health. As the demand is high there is a delay of delivery for some items.
I would like to personally thank residents for supporting the payment options made available to them to pay for village services. We do appreciate your patience and assistance during these unexpected and challenging times
10. Business arising from the Minutes
11. New Business
a) 2018 Village of Plaster Rock Annual Report
Motion: Approval of the 2018 Village of Plaster Rock Annual Report be accepted – Councillor Porter, Councillor Wright – Motion Carried – 2020-35
b) Honorable Minister Bill Oliver of DTI – Advising that there are many needs and a desire for many improvements to the provincially designated highways in the 99 municipalities in the province. The financial resources of the Department are not sufficient to address all of these needs and desired improvements of the schedules proposed by the municipalities. The priorities identified by the municipalities each year would cost about six times the budget available to do the work. I therefore was unable to commit funds to your municipality for this fiscal year.
c) Village Policy Revisions that require resolutions of council;
. Public Works – Winter Maintenance Policy Revision – (f) The village forces will offer NO INVOLVEMENT in the thawing of water lines unless frozen lines are considered water mains or have become frozen as a result of a frozen water main. Welders will be used as a last resort in thawing Water mains. Welders will not be used to thaw residential water lines.
MOTION: Winter Maintenances (f) be replaced with the wording – The village will offer the service of thawing of residential water service line with the applicable charge for this service – Deputy Mayor Harding, Councillor Porter Motion Carried – 2020-36
. Addition to Policy Rates – Flat Rate of $150.00 for thawing residential water service line.
MOTION: Addition to Policy Annex A Rate Scale 1(a) Flat Rate of $150.00 for thawing residential water service line – Deputy Mayor Harding, Councillor Bucci –
Motion Carried – 2020-37
d) Plaster Rock Housing Corporation – Information was circulated for council review. Deputy Mayor Harding spoke on behalf of the corporation. He advised that Plaster Rock Housing has two cheques to give to the village for snow removal for 2019-2020 along with one to cover past years.
Deputy Mayor Harding advised two buildings have experienced sewer back up in the past. It was stated as we do not really know where the responsibility lies for the sewer problem. The Corporation asks that the digital camera be put down the sewer lines in question. Mayor Fenner stated the village could forgive the plowing cost thus the Corporation saving that money. Councillor Bucci and Councillor Porter stated the village will accept the money as presented.
He also added the corporation is asking the village take over Ball Street. It was noted in the past the village would not take the street over before as it didn’t meet the 66’ feet requirement. He also noted the village already plows the street. Mayor Fenner asked if the street requires any repairs right now. Deputy Mayor Harding replied no.
Deputy Mayor Harding stated there are other street that don’t meet this width requirement and are municipal streets.
The cost of legal fees was questioned. The clerk-manager will look into the approximate cost for the transfer of Ball Street to the village.
12. Correspondence – N/A
13. Next Meeting Date
MOTION: Next Meeting Date be Monday, June 15th, 2020 @7:00 p.m. – Councillor Wright, Deputy Mayor Harding – Motion Carried – 2020-38
14. Closed Session – Labor, Land, Legal
MOTION: Meeting go into closed session @ 7:45 p.m. – Councillor Bucci, Councillor Wright – Motion Carried – 2020-39
MOTION: Meeting resume to regular session @ 8:23 p.m. – Councillor Bucci, Deputy Mayor Harding – Motion Carried – 2020-40
15. Adjournment @ 8:25 p.m. by Councillor Porter – Motion Carried – 2020-41
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager