Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star, Amy Thornton, Opportunities NB
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
The clerk-manager noted to council that they have been given an updated agenda which was amended on June 18th.
MOTION: Agenda approved – Councillor Wright, Councillor Bucci Motion Carried
6. Approval of Minutes
MOTION: Regular Meeting of May 28th minutes be approved – Councillor Porter, Deputy Mayor Harding Motion Carried 2018-72
MOTION: Special Meeting of May 28th minutes be approved – Councillor Bucci, Councillor Wright Motion Carried 2018-73
7. Introduction to Village – Amy Thornton, Opportunities NB
Amy advised she appreciated council taken the time to allow her to introduce herself. She noted it’s always good to put a face to a name. Amy noted she has attended a couple of Regional Service Commission meetings. She advised her coverage area is from Canterbury to Riley Brook. Her position is to help business growth in the region. The provincial government has created twelve offices trhougthout the province.
Discussion on responsibilities of Opportunities NB.
Amy wanted the pubic to be aware of what’s available to communities to help groups to show them what resources are available to them. She trying to get around in the region for which she is responsible for. Amy advised she is available to meet with people in the region should they wish to do so. She noted is responsible for the commercial side of funding through Opportunities NB.
8. Committee Reports:
MONTHLY INCOME EXPENSE
GENERAL $143,059.57 $111,790.13
WATER & SEWER $ 30,331.20 $ 35,060.95
TOTAL $173,390.77 $146,851.08
• Mayor Fenner advised that June 26th has been set for the site visit in Sussex. Mayor and Deputy Mayor Harding will attend.
• June 11th – Seminar at chambers with Brenda Knight
• June 15th – TLC Graduation
Regional Service Commission
Amy Thornton vacationed the meeting @7:26 p.m.
Councillor Bucci asked when council will meet with the RCMP. Mayor Fenner advised she is going to discuss this with J.P. McDougall.
Deputy Mayor Gary Harding
• Sweeping of streets
• Changed tires on the trackless and plow truck
• Took all old electrical from old booster station
• Maintenance on tractor and mower
• Swept Tobique-Plex yard
• Built shelving in cube van
• Extension on sewer line on Jarvis Street
• Repairs to four stop signs
• Risers on man holes
• Flushed lines on Fraser Street
• Repaired line on Fraser Street
• Repaired water line on Park Street
• Exposed all man holes on Main Street
• Dug on Main Street for sewer
• Cleaned up sod along road
• Cold patching
• Estimate done for Golf Course Line
• Repair culvert on First Street
• Installed trailer hitch on cube van
• Serviced mowing equipment
• Repaired water tank on the trackless
• Adjusted curb stops on Girouard Street
• Water turned on and checked at the park
• Pulled pump number two from well and took the motor to Fredericton
• New motor and check valve for pump number two
• Repair to catch basins on Main Street and Fraser Street
• Work done to repair lawn and road on Merrithew Street
• Mowing at the boat landing, Lagoon, etc.
Tobique Forestry Advisory Committee
Meeting was held on May 29th. There was discussion on: loaded truck safety, they monitored 24/7 by Bridge Underpass on the speed in this area, there is a video digital speed sign, and this area is rated as high hazard location. The next meeting is June 29th which is going to be a Tobique Narrow Dam visit to the Fish Way.
Deputy Mayor noted the trees have not been cut yet. The committee might have to get a new quote from someone else.
Councillor John Bucci Recreation Report
• Lots of work being done on painting the signs, picnic tables, buildings and landscaping. Due to grants have been able to provide work experience to two people (workability & Youth employment fund) and two SEED grants which are for fourteen weeks. Lots of hands to get the work done. The team has refurbished all the gardens around the Plex, done a lot of painting and staining and assisted with the pool crew.
• Received compliments from folks about the improvements to the landscaping work, the signs, and how clean and bright things are looking.
• The tractor is making a huge difference in lessening workload. Able to get work done in quarter time now.
• Ball diamond is being restored. Two years ago the wrong type of material was put on the infield; so Village workers are amending that with proper fill, painting the bleacher and building, painting the lines and filling in holes in the outfield.
• As of today still waiting for an opinion on the black bear next to the shops & services sign.
• Attended an excellent conference with the Atlantic Recreations Facilities Association.
• Had a coffee meeting with Rec/Pool/Facility staff to thank them for their good work and teamwork.
• Pool work is coming along nicely and pool will be ready for opening date. Will have a grand re-opening of the pool on July 1st.
• Working on scheduling for swimming lessons and other activities at the pool.
• Meeting with Angela Johnson of Lifesaving Society, along with two head guards for PR to discuss the program and how to schedule it.
• Attended Western Valley Association meeting in Hartland June 14th.
• Attended Wellness meeting in Hartland June 15th.
• Four students will be attending Superhero (coaching) training in Florenceville on June 23rd.
• Coordinating lifeguard recertification in Florenceville for our guards.
• Coordinating LSI training for one of our guards.
• Organizing beautification and planting of flowers.
• Organizing July 1st celebrations and re-opening of the pool.
• Working towards getting additional CCTV installed overlooking parking lot near pool and Welcome Centre Security gate area.
• Continuing to work on scheduling day camps/activities for the summer.
• Writing a proposal according to instructions from council.
New Fee/Rates as of June 2018
• Swim Team $45.00
• Pre-school swimming $35.00
• School age (5) and up $45.00
• Adult swim lessons (post high school & up) $35.00
• Bronze Star training $75.00
• Bronze medallion and Bronze cross $100.00
• Daily rates:
• $2.00 school age $3.00 adult. Preschool is free
• Private pool rental $50.00/hour + tax and wages for guards.
• Lap swim $2.00. Washer board swim $5.00
• Family season pass (family living in same household) $175.00
• Single pass for the season $100.00 (child or adult)
MOTION: Approve the New Fee/Rates for 2018 – Councillor Bucci, Councillor Wright
Motion Carried 2018-74
1. Tomas Gamblin to replace roof on Welcome Center. Estimated
2. Prepared and painted floors at pool building and breezeway floor.
3. Painted walls in men’s change room at pool building.
4. Repaired and hooked up flush in men’s room at pool building.
5. Repaired and stained deck at Welcome Center
6. Stained park shower building outside, storage building and picnic table shelter. Painted most picnic tables.
7. Cleaned eaves trough and down sprouts at Tobique Plex
8. Had problems with air unit at gym. John and Sam got it working.
9. Rented staging from Todd Gamblin for repairs at the pool.
10. Did repairs to shingles and started staining outside of pool building.
11. Washed high windows inside and out on Main Street side of Welcome Center.
12. Repaired shingles on top of roof at Welcome Center due to wind damage.
13. Did monthly Fire Marshall’s report.
14. Checked Village fire extinguishers.
Nothing to report.
Councillor Maureen Porter
• The library board met on June 12th at 4pm.
• May minutes approved
• Treasurer’s report presented and approved.
• Welcome to kindergarten Bag Day was held on May 18th, followed by five weeks of Next Step Kindergarten.
• Lauren Doucette has been hired as our summer student and started June 4th. Summer Reading Club opening party will be held on June 29th. Weekly activities start the following week. Story Tent and a new Talk and Play for Babies program will both be held for 4 weeks in July.
• The library is still looking for art and culture displays and welcomes suggestions from the board.
• Fall programming includes a Motivation for Change program by Denise McClure; possible financial literacy program in November
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
Next meeting is scheduled in September.
Councillor Tony Wright
• 3 Fires at Twin Rivers
• 1 Forest Fire
• 54 Man Hours
• 414 Hours to date
We are in the final stages for switching over to the new direct paging/communication system. The new system has been installed, radios have been installed in the trucks and training has been done. We are now just waiting on a date for when the changeover will happen
MOTION: Acceptance of financial statement for May be approved – Councillor Bucci, Deputy Mayor Harding Motion Carried – 2018-75
9. Clerk-Manager Report
. Water break on Girouard Street
. Un-kept property on Tobique Street
• Minutes completed
• Agenda, admin report and financial report for meeting
• Daily responsibilities
• Items of March meeting have been addressed with appropriate correspondence
• Accounting (Bank Recon’s, direct payrolls, transfer to water account and general account etc.)
• Program Wage Claims submitted
• Emails addressed
• Financial reports given to dept. heads
• Cemetery – deposits and correspondence
• NB Internal Service Agency invoiced for Fire Service for last quarter
• Attended the AMANB (Association of Municipal Administrators of NB) Conference in Bathurst on June 6th – 8th
• Provided information to Dillon re Asset Management
• The village participate in the EMO Alpha Exercise on June 13th
Councillor Porter questioned what type of EMO exercise it was. Clerk-Manager advised it was a table top.
10. Business arising from the Minutes
a) Letter received from the Late Phil Sharkey’s family accepting council’s proposal to rename the Tobique Plex to The Phil Sharkey Centre.
MOTION: Approve the name change of the Tobique Plex to the Phil Sharkey Memorial Centre – Councillor Bucci, Councillor Wright Motion Carried 2018-76
11. New Business
a) Plaster Rock Golf Club advising they are organizing their 11th Annual Merchants
Golf Day Golf Tournament on Saturday, July 14th. Our “Hole-in-One prize draws in many participants each year. Last year you sponsored a merchant’s sign for the tournament. Once again we are asking for your support in sponsoring a merchant’s sign at a cost of $100.00
MOTION: Village donate $100.00 to the Plaster Rock Golf Club for their Annual Merchants Golf Day – Councillor Wright, Councillor Porter Motion Carried
b) Cheryl Campbell, President of Arthurette Legion is soliciting on behalf of the legion for any item you can donate to help with the festivities on Canada Day. The legion extends an invitation to you to spend Canada Day. (They have noted they would love a weekend at the campground)
MOTION: Village donate two nights of camping at the tourist park to the Arthurette Legion for their Canada Day festivities – Councillor Bucci, Councillor Wright Motion Carried 2018-78
Councillor Porter advised she had a few things to add.
The policy booklet wondering when this was going to be reviewed. Clerk-Manager advised she is looking at updating the booklet and hasn’t had the opportunity to discuss with department heads.
Questioned if we have advertised for the casual list. It was noted that we advertised for casual work for public works on facebook.
UMNB information has this been received. The clerk-manager advised she has not seen anything to date.
a) CN – Annual Vegetation Management Program – CN is clearing its right-of-way from any vegetation that map pose a safety hazard.
b) Prov. of NB – Minister of Transportation and Infrastructure Bill Fraser advising that a letter received from a group of mayors of francophone municipalities seeking clarification in relation to rainbow crosswalks on provincially designed highways within boundaries of communities. On March 29th, a letter was sent in error denying approval.
This error came to his attention late on Monday, June 4th, apologies for the ensuing confusion. We encourage municipalities to install rainbow cross walks where appropriate wherever regular crosswalks are warranted.
c) Hon. Andrew Harvey, Minister of Department of Environment and Local Government – Flood Recovery – To mitigate environmental impacts and future losses due to flooding, we will be requiring property owners to submit plans that include new mitigation measures or design before permits will be issued under the Watercourse and Wetland Alternation Regulation.
d) Turning Tides – 2018 ACWWA Annual Conference Sydney NS, September 16-18, 2018
e) UMNB News (Copied for council on May 29th and inserted in mailboxes)
f) Nicola Haddad asking for a Welcome to Plaster Rock sign be placed at the location where the old one was removed last year located near their property.
g) Theresa St. Peter advising Mayor Alexis Fenner & Council, as a result of a meeting held April 17, 2018. In the minutes, I feel I was publically defamed due to your remarks and I also feel that my employment hereafter has significantly diminished.
It was noted to respond to Nikki Haddad request of replacing the sign. It will be noted that this will be revisited next budget time. Council noted to see how much the quote was for the signs.
Councillor Porter mentioned about having a BBQ when the name is changed at the arena on the long weekend in August.
13. MOTION: The next Regular Council Meeting be scheduled for Monday, July 16th, 2018 @ 7:00 p.m. – Councillor Wright, Councillor Bucci
Motion Carried 2018-79
14. Closed Session – Land, Labor
MOTION: Meeting go into closed session @7:50 p.m. – Councillor Bucci, Deputy Mayor Harding Motion Carried 2018- 80
MOTION: Meeting reconvened @8:32 p.m. – Deputy Mayor Harding, Councillor Wright Motion Carried 2018-81
MOTION: No Loitering signs be staked in the area of the Welcome Centre, Pool building and parking area – Councillor Bucci, Deputy Mayor Harding
Motion Carried 2018-82
Mayor Fenner asked where the signs would be made. Councillor Bucci noted they could either be purchased at the dollar store or Home Hardware.
MOTION: Meeting adjourned @ 8:35 p.m. – Councillor Bucci
Motion Carried – 2018-83