June 21, 2021
TIME: 7:00 pm
Attendance: Mayor Tom Eagles, Deputy Mayor Gary Harding, Councillor Tony Wright, Councillor Tim Corbin, Councillor Sharon DeWitt
Staff: Patty St. Peter, Clerk – Manager
Press: Corrine Fitzherbert – Brunswick News
Public: Tracey Sisson, Anne Pelletier
1. Call to Order at 7:10 p.m.
2. Opening Prayer: Mayor Eagles requested a moment of silence for the 215 Indigenous children found in Kamloops BC. Meeting was lead with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: The agenda was approved as circulated – Councillor Corbin, Councillor Wright
Motion Carried – 2021-65
6. Approval of Minutes
MOTION: Regular Meeting May 17th, 2021 minutes be approved – Deputy Mayor Harding, Councillor Corbin – Motion Carried – 2021-66
MOTION: Special Meeting June 7th, 2021, minutes be approved – Councillor Wright,
Councilllor DeWitt – Motion Carried – 2021-67
MOTION: Special Meeting June 14th, 2021, minutes be approved – Councillor Corbin, Councillor Wright – Motion Carried – 2021-68
7. Third Reading and Enactment of the Village of Plaster Rock By Law #20A- 8 – A By -Law to Amend the Village of Plaster Rock Rural Plan By Law #20A.
Mayor Eagles asked the clerk-manager to proceed with the agenda item.
Clerk-Manger read a letter from Conor Tripp, Acting Planning Director submitted on behalf of the Planning Review and Adjustment Committee of Western Valley Regional Service Commission. They advised that the Planning Review and Adjustment Committee have recommend that council approve the rezoning of PID 65166845 from Institutional to Single-Detached and Two-Unit Residential.
Clerk–Manager read the By-Law to amend the Village of Plaster Rock Rural Plan By-Law #20A-8.
Pursuant to Section 117 of the Community Planning Act, the Council of the Village of Plaster Rock enacts the following amendments to Rural Plan By-law # 20A:
1. Schedule B of the Village of Plaster Rock Rural Plan By-law 20A is hereby amended by rezoning lands having Property Identifier 65166845 from Institutional – “Inst” Zone to Single-Detached and Two-Unit Residential Zone (R1 Zone) as per the map attached herewith.
Mayor Eagles asked for council to entertain a motion for the Third Reading and Enactment of the Village of Plaster Rock By Law #20A- 8 – A By -Law to Amend the Village of Plaster Rock Rural Plan By Law #20A.
Deputy Mayor Harding asked where this property was located. Clerk-Manager advised the property is located on Centennial Street which previously was the NB Funeral Home Property.
MOTION: Third Reading and Enactment of By-Law 20A-8 Amendment be approved –
Councillor Wright, Councillor Corbin – Motion Carried – 2021-69
8. First and Second Reading by Title – Village of Plaster Rock By Law #20A-9
A By -Law to Amend the Village of Plaster Rock Rural Plan By Law #20A
Mayor Eagles asked for council to entertain a motion for the First and Second Reading of the Village of Plaster Rock By Law #20A-9 – A By -Law to Amend the Village of Plaster Rock Rural Plan By Law #20A.
Clerk-Manager read the letter received from Conor Tripp, Planner of the Western Valley Regional Service Commission dated May 31, 2021. The letter advised they received a rezoning application for PID 65181661 from Institutional and Single-Detached and Two-Unit Residential Zone (R!) under the Village of Plaster Rock Rural Plan for the purpose of construction a
24’ x 40’ accessory building for a single-unit dwelling which is located at 95 Girouard Street (PID 65209496). If approved, the applicant would also need a dimensional variance to the size of the building as the maximum length is 32’8”. The intent of the new structure is for personal work and storage space, primarily for a transport truck. If approved, the applicant wishes to hire the public works department for install public water services. It is important to note that the application does not intend to connect to sewer services.
Clerk-Manager advised a letter was forwarded to the public works foreman asking for any comments or concerns regarding the rezoning request on Girouard Street. She advised the foreman responded he could not see any problem in this area.
The clerk-manager read the following by law by title – Village of Plaster Rock By-Law #20A-9 – A By-Law to amend the Village of Plaster Rock Rural Plan By-Law #20A
MOTION: First Reading by title of Village of Plaster Rock By-Law #20A-9 – A By-Law to Amend the Village of Plaster Rock Rural Plan By-Law #20A be approved – Councillor DeWitt, Councillor Wright – Motion Carried -2021-70
The clerk-manager read the following by law by title – Village of Plaster Rock By-Law #20A-9 – A By-Law to amend the Village of Plaster Rock Rural Plan By-Law #20A
MOTION: Second Reading by title of Village of Plaster Rock By-Law #20A-9 – A By-Law to Amend the Village of Plaster Rock Rural Plan By-Law #20A be approved – Councillor Corbin, Deputy Mayor Harding – Motion Carried – 2021-71
9. Public Hearing Resolution for Rezoning Request
Mayor Eagles asked the clerk-manager to read the resolution for the public hearing.
Be it resolved that as per section 111 of the Community Planning Act, council has set the public hearing for the consideration of comments to the proposed by-law, By-Law 20A-9, to rezone lands having Property Identifier 65181661 from the Institutional Zone to Single-Detached and
Two –Unit Residential Zone for Wednesday, July 14th, 2021 by video and teleconference, commencing at 7:00 p.m.
Mayor Eagles asked for council to entertain a motion the resolution to set the date for the public hearing to hear the rezoning request to amend Village of Plaster Rock Rural Plan #20A
MOTION: BE IT RESOLVED that as per section 111 of the Community Planning Act, council has set the public hearing for the consideration of comments to the proposed by-law, BY-LAW 20A-9, to rezone lands having Property Identifier 65181661 from the Institutional Zone to Single-Detached and Two-Unit Residential Zone for Wednesday, July 14th, 2021 by video and tele-conference, commencing at 7:00 pm. – Councillor DeWitt, Deputy Mayor Harding – Motion Carried – 2021-72
10. Committee Reports:
Regional Service Commission – No Report
RSC – RCMP Sub Committee – No Report
Mayor Eagles advised there was no report as such but Commanding Officer of J Division had forwarded congratulations on to the newly elected council.
UMNB – No Report
Deputy Mayor Gary Harding
- Repaired 2 curb stops on Post Street
- Changed tires on 4×4 and plow truck
- Removed plow equipment
- Installed flow meter at Lagoon
- Changed cutting edge on loader bucket
- Service on tractor and flush truck
- Repaired hose reel on flush truck
- Sweeping of sidewalks
- Joe took waste water training on line
- Attended first aid training
- Climbed towers to check screens and remove old wire
- Repair work on conveyor for asphalt
- Built asphalt spreader
- Changed left pump at Lagoon
- Patching done on Centennial Street
- Cleaned manholes at Wellington and Centennial Street
- Flushed main line from High School to end of line
- Dug on Main Street to repair sewer pipe
- Flushed line at Plaster Rock Housing
- Made new connection on Centennial Street
- Received permit to repair erosion by river
- Flushing of hydrants
- Repair hydrolic hose on flush truck
- Dug to repair sewer line at H. Bedfords
- Sweeping of Fraser Street
- Build shaft for conveyor
- Flushed line on Daye Street
Tobique Forestry Advisory Committee
Deputy Mayor Harding noted on June 18th members were taken on a tour in viewing the plantation and clear cuts with a stop at Long Lake for lunch.
General up keep was done with top soil being spread where the ground has settled. Have hired an individual to due ground maintenance.
Councillor Tony Wright
- ATV Accident May 15
- Single Vehicle Accident May 17
- Residential Alarm May 21
- Vehicle vs Moose May 26
- Power pole fire May 27
- Vehicle Fire June 5
- Grass/ Brush Fire June 8
- Single Vehicle Accident June 9
Councillor Wright noted will talk about it later.
Recreation and Facility Maintenance – Vice Chairman
Councillor Wright noted Councillor Corbin will provide report.
Councillor Wright noted there has been nothing received from Danny regarding next year’s event. He stated hopefully next year’s event will take place.
Councillor Sharon DeWitt
For the month of May
MONTHLY INCOME EXPENSE
GENERAL $195,542.93 $ 65,479.87
WATER & SEWER $ 32,756.80 $ 52,416.39
TOTAL $228,299.73 $117,896.26
- Library is back to pre-COVID hours
- Summer Reading Club student has been hired; Katie Giberson started work on May 17th
- Canada Summer Jobs student starts work on June 21st, for a term of 8 weeks
- Summer Reading Club registration begins on June 14th; weekly in-person programs for readers and pre-readers are planned; all participants will be required to register, and extra sessions will be held if necessary to accommodate everyone.
- Brilliant Labs will do STEAM programming, hopefully one per week during the summer;
- Brilliant Labs robotics collection is complete, labeled and packaged; we plan to keep the collection here for summer programming and send for cataloging in the fall.
- New Horizons for Seniors Grant – the cabinet and a new laptop have been ordered; yet to purchase, a new cricut cutter; sewing machines and supplies
- Getting Ready for Kindergarten program held on June 4th (first in library children’s programming since the start of COVID)
- Library Board will meet on Tuesday, June 8th and resume again in September
Tobique Valley Community Health Centre Advisory Committee
Councillor DeWitt advised the first meeting she will attend is in September.
Councillor Tim Corbin
Recreation and Facility Maintenance – Chairman
- Removed garbage weekly
- Fixed damage to the lawn at the Welcome Center where it had been damaged due to a vehicle doing doughnuts
- Brought back equipment borrowed for Perth for marking ice surface
- Trip to Centerville for sign
- Checked Pavillion and placed picnic tables inside
- Brought garbage cans to Pavillion
- Washed all picnic picnic tables
- Changed lights on walking track
- Fixed paper towel dispenser in gym
- Parked Zamboni along ice surface
- Checked Nature trail
- Organized tool box
- Had pressure board in pool bathroom fixed
- Cleaned out tractor bucket
- Talked with Toby Mahaney about cutting trees in park
- Swept shop and cleaned up
- Cut and weed wacked lawns
- Sanitization done daily
- Washed windows around ice surface
- Mowed lawns at ball diamond
- Replaced screws on flower boxes at Welcome Center
- Cleaned offices and lobby
- Started draining pool
- Trip to Boyd’s to fill up gas and diesel cans
- Picked up loose branches in campground
- Put tables away in proper area
- Hung up sign at pool area
- Started setting up for Swearing in Ceremony
- Working on hot water heater in pool house
- Annual fire extinguisher check
- Had NB Power give estimate on tree removal
- Daily paperwork
Councillor Wright advised a meeting will be arranged to gather a group of 4 or 5 people to possible organize a recreation committee.
MOTION: Reports will be accepted as submitted – Deputy Mayor Harding, Councillor DeWitt – Motion Carried – 2021-73
Under the question
Mayor Eagles questioned Councillor DeWitt how the village financials look to date. Councillor DeWitt advised she would ask the question be directed to the Clerk-Manager. Clerk-Manager advised as the end of May we seem to be on track. The revenue side will show more as to where we are once the pool and park open up for the season.
MOTION: Accounts payable for May be approved – Councillor Corbin, Councillor Wright – Motion Carried – 2021-74
11. Clerk-Manager Report
- Agenda Items and letters from previous meetings completed
- Agenda, admin report and financial report for meeting
- Operational Administration duties
- Keeping informed of the changes with COVID-19 regulations through correspondence and news conferences
- Audit is continuing with providing information to auditor and answering questions
- RSC is providing information for the rezoning request on Centennial Street
- Provided Dept. Heads with their departmental financial reports for April
- Various discussions with Marty concerning recreation
- Claim for Lagoon Project completed
- Advised Department Heads of their council representation
- Mayor’s Office is set up
- Forwarded information to employee (Janet) to update Operation Plan
- Lagoon update forwarded to council and public works foreman
- Set up meeting with Hon. Margaret Johnson
- Set up meeting with MP Richard Bragdon
- Notified Danny Braun advising of council’s representation for Pond Hockey
- Notified Tobique Valley Community Health Centre of village’s representation on advisory board.
- Set up Council Orientation with Brenda Knight
- Organized new Elected Council Swearing In Ceremony
- Participated in update conference calls with province on COVID
- Conference call Meeting with Region 2 CAO’s
- SEED Funding information forwarded to province
- Information provided to bank for change of signing officers
- Order Debit machine for park
MOTION: The clerk’s manager report be accepted – Deputy Mayor Harding, Councillor DeWitt – Motion Carried – 2021-75
12. Business Arising from the Minutes
Mayor Eagles asked Deputy Mayor Harding to start the discussion.
Deputy Mayor Harding stated the sidewalks are in deplorable condition. He asked for the costing from the Clerk-Manager. Mayor Eagles noted he has this information.
Mayor Eagles stated we need to decide what avenue the village is going towards. Do we tear them out or pave over them. His Worship advised there is $30,000 earmarked under the gas tax plan for sidewalks. Deputy Mayor Harding noted that $30,000 won’t do it. Clerk-Manager noted the quote that was provided was incorrect. So the village cannot complete the recapping on the cost submitted under the gas tax plan. It was noted the sidewalks that need to be replaced is from JR’s to the high school.
Councillor DeWitt questioned about the safety concern for pedestrians should there be no curbing.
Deputy Mayor Harding noted a sway would be installed to direct the water.
Councillor Wright questioned Deputy Mayor Harding if the curbing and sidewalks would be dug up by Public Works. He asked if the sidewalks would be replaced with flat sidewalks with a line.
Councillor DeWitt questions the time line for sidewalk work. Mayor Eagles stated it depends on the paving company but would like it done as soon as possible.
Deputy Mayor Harding questioned about more cross walks along Main Street. Clerk- Manager advised the village has wrote to the province concerning awhile ago.
13. New Business
a) Mayor Eagles advised that a resident has voiced concerns of culvert that runs under the road and along property at 415 Tobique Street and then exits over the bank. The culvert is question was constructed out of cedar and is now decomposed to the point their land is sinking. Resident has contacted DTI and was advised the village is responsible for this culvert.
Resident is requesting to have the village fix the culvert to avoid any further damage to the property.
Deputy Mayor Harding advised Department of Transportation and Infrastructure installed the culvert when the clover leaf was constructed so they should be responsible for the maintenance and repairs.
It was agreed a letter be forwarded to the District Engineer for our area and that a copy be forwarded to Hon. Margaret Johnson MLA.
b) Mayor Eagles advised the Honorable Minister of Department of Transportation and Infrastructure is looking to the 2022 construction season and preparing to assess proposals under its Municipal Designated Highway Program. Updates of the Five-year Plan should indicate the proposed priorities for 2022-2026, and list the improvements, proposed design, and approximate cost, amount of the municipal contribution and the importance of each request. Municipality is asked to update and send your Five year Plan to me, with a copy to the DTI District Engineer in your area, as soon as possible, but no later than June 30th, 2021.
Mayor Eagles asked for a motion for the Five Years plan to submitted to the province for the Year 2022
MOTION: The Five Year Plan covering from 2022 – 2026 as provided to council as distributed be approved – Councillor DeWitt, Councillor Corbin
Motion Carried – 2021-76
a) Chudumont Foundation advising congratulating the Mayor Eagles on being elected as mayor for Plaster Rock. Extends best wishes to the newly elected members of council.
15. Mayor Eagles advised the date for the regular council meeting has been changed from Monday, July 19th to Monday, July 26th, @7:00 p.m.
MOTION: Regular Monthly meeting of July be scheduled for Monday, July 26th, @7:00 p.m. – Deputy Mayor Harding, Councillor Wright – Motion Carried – 2021-77
16. Closed Session – Land, Human Resources
MOTION: Meeting go into closed session @ 7:45 p.m. – Councillor Corbin, Councillor DeWitt – Motion Carried – 2021-78
MOTION: Meeting resume into regular session @ 8:10 p.m. – Councillor Wright, Deputy Mayor Harding – Motion Carried – 2021-79
MOTION: Schedule D be removed from the Xplornet Agreement provided to the Village – Councillor Wright, Deputy Mayor Harding – Motion Carried – 2021-83
MOTION: The agreement be for a five year period from June 22, 2021 to
June 22, 2026 – Councillor DeWitt, Councillor Wright – Motion Carried – 2021-84
Councillor Wright noted of the SPCA is inquiring about renting the arena floor for their Annual Yard Sale. The sale is held each Friday and Saturday. Councillor Wright advised at their previous location they paid $100 weekly for the space.
Village Council is in favor of the SPCA utilize the space but have concerns that need to be discussed with the organization. Clerk-Manager will contact the SPCA to discuss the concerns.
Mayor Eagles thanked everyone for a great meeting with a lot of information with good discussion.
MOTION: Adjournment @8:44 p.m. – Councillor Corbin, Councillor DeWitt
Motion Carried – 2021-85
Mayor Tom Eagles Patty St. Peter, Clerk