June 22, 2020
TIME: 7:00 p.m.
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Porter, Councillor Wright, Councillor Bucci
Staff: Patty St. Peter, Clerk-Manager, Andrew Albert, Public Works Foreman
1. Call to order at @ 6:57 p.m.
2. Closed Session – Labor
MOTION: Meeting go into closed session @ 6:58 p.m. – Councillor Bucci, Councillor Wright – Motion Carried – 2020-53
MOTION: Meeting resume to regular session @ 8:00 p.m. – Councillor Bucci, Councillor Wright – Motion Carried – 2020-54
3. Capital Borrowing Board
Clerk-Manager provided information for the village to approach the board for funding for a new public works service truck as discussed by council during 2020 budget time. She noted two motions are required to include; the long term financing with the province for $60,000 to purchase a truck and plow and a separate motion for a short term loan through the village’s financial institution once provincial approval is received.
Resolution for Financing
Be it resolved that the Municipality of Plaster Rock submit to the Municipal Capital Borrowing Board an application for authorization to borrow for a capital expense for the following term and amount:
Purpose Term Amount
Transmission & Distribution 10 $60,000
Moved by Councillor Wright, seconded by Councillor Bucci
MOTION: Village secure a short term loan through RBC for the purchase of a service truck upon receiving approval from the Capital Borrowing Board – Councillor Wright, Councillor Bucci – Motion Carried – 2020-55
4. 2019-2023 Gas Tax Five Year Capital Investment Plan Amendment
Clerk-Manager advised the village had received one time additional payment for gas tax that was placed under street resurfacing in the plan. She recommended the gas tax capital plan be amended to accommodate two new projects. Clerk-Manager advised that over the past couple of years we have experienced a fair amount of power outages. When power outages occur the village has no means to force water from Fraser Street tower to Church Street tower. In order to address this issue a generator would be required to be purchased. The second item of concern is sections of sidewalks that are deteriorating and are uneven. The condition of the sidewalks are posing a safety concern for pedestrians walking and also are causing a concern regarding the drainage along Main Street. Public Works foreman has obtained a price to cap sidewalks with asphalt.
It was suggested that $90,000 be diverted from street resurfacing for these two projects. Sidewalk Renewal Project be allocated $30,000 and $60,000 be allocated to the Booster Station Project.
Councillor Bucci questioned if there would be any type of funding for sidewalks down the road. Deputy Mayor Harding replied probably not.
MOTION: The document entitled Municipality of Plaster Rock Capital Investment Plan for 2019-2023 be amended to include Booster Station Project and Sidewalk Renewal be adopted – Councillor Wright, Councillor Bucci – Motion Carried – 2020-56
5. Security Cameras
Clerk-Manager noted that Janet wanted this item brought to council.
She has an estimate from Brian Urquhart, to install two additional security cameras; one on the corner of the PSMC with a zoom lens aimed at the corner where all the shenanigans happen and one outside the player’s entrance which will add security from the aforementioned corner to almost the end of the building past the Zamboni room. I feel these are necessary in order to be able to determine who is causing damage to the grounds, and to monitor other illegal activity on the premises. Since the conference in NFLD was cancelled, there is money in that line item to cover the costs of the additional security. The estimate is $2,185, which includes tax.
MOTION: Recreation Manager purchase two security cameras from Brain Urquhart at the estimated cost of $2185 .00 – Councillor Bucci, Councillor Wright – Motion Carried – 2020-57
6. Other Business a) Response to Alicia Paul Letter taken to council on June 15, 2020 .
Clerk-Manager advised council gave direction to write a letter to DTI concerning the area by Mrs. Paul’s but gave no direction on response to Mrs. Paul’s letter.
Discussion of the area in concern and who owns the culvert between Alicia Paul and the Jeff’s Independent. The foreman advised there is a water and sewer line that goes down along this area. It was noted the village is responsible for drainage in the municipality. Therefore, the water runoff from the hill by Wellington and Sutherly Drive would go through the culvert by Jeff’s Independent. Clerk-Manager asked how council wanted to respond to the Alicia Paul letter. Deputy Mayor Harding stated need to find out who owns the culvert. Clerk-Manager asked how we are going to do that.
The clerk-manager was advised to respond to Mrs. Paul’s letter advising the village is planning upgrades for the area that will be placed in the 2021 budget.
MOTION: Meeting adjourned @ 8:35 p.m. – Deputy Mayor Harding Motion Carried – 2020-58
Alexis Fenner, Mayor Patty St. Peter, Clerk