March 21, 2022
TIME: 7:00 pm
Attendance: Mayor Tom Eagles, Deputy Mayor Gary Harding, Councillor Tim Corbin, Councillor Sharon DeWitt, Councillor Wright
Staff: Patty St. Peter, Chief Administrative Officer
Press: Corrine Fitzherbert – Brunswick News
1. Call to Order at 6:59 p.m.
2. Opening Prayer: Mayor Eagles lead the meeting in the Lord’s Prayer
Mayor Eagles welcomed those in attendance.
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
Mayor Eagles advised that an addition to the agenda under #10 New Business a) Tender Shower House.
6. Approval of Minutes
MOTION: Special Meeting of March 14th, 2022, be approved be approved – Councillor Corbin, Councillor Wright – Motion Carried – 2022-29
7. Committee Reports:
Regional Service Commission
RSC-RCMP Sub Committee
Deputy Mayor Gary Harding
- New fuel pump on Loader
- Worked on Town Map
- Repaired lights on Plow Truck
- Break job on rear of Cube Van
- Changed break shield on front of Plow Truck
- Pushed banks back
- Repaired tire on Loader
- Put cold patch on Main Street
- Changed hydraulic oil in Loader
- Flushed main line on Brook Street
- New hour meter on Trackless
- Freed up catch basins on Main Street
- New pressure gauge on Flush Truck
- Thawing of water at Welcome Centre
- New fuel filter housing on Loader
- Thaw sewer line at the Shop
- Cleaned the hydrants
- New muffler on Cube Van
- Air bag installed on Plow Truck
- Vacuum gauge put on Plow Truck
- 2 new bearings on Trackless
- Scarified roads for ice removal
- Panel shop replaced SCADA computer
- Wheel seal on Cube Van
Tobique Forestry Advisory Committee
A meeting is scheduled for March 29th, 2022
The Spring clean will take place sometime in May
Deputy Mayor Harding advised Summer Fest has determined the dates to be July 14 – 17th
Deputy Mayor Harding noted the tendering for the Lagoon Project should be done the first of April.
Councillor Tim Corbin
Recreation and Facility Maintenance
– Daily Plant readings, records, maintenance
– Work with Cimco on numerous occasions with Plant maintenance. Cimco has replaced the main seal in Compressor 2.
– Our booked shut down is March 14. At this time, we will have the Coalescer filters changed out and a site glass replacement which was leaking ammonia. Will arrange for the Condenser repair once weather has warmed enough.
– Daily ice maintenance
– Maintenance with Zamboni, blade changes, oil and grease.
– Maintenance on all our snow blowers, truck had battery replaced, tractor.
– Upkeep and maintenance with our floor scrubber, still waiting on guide wheel.
– Maintenance with our park gate, spoke with Brian Urquhart regarding why our fobs only work now and then. Possibly may need a circuit panel.
– Attempted the walking trail snow clearing while the weather was colder hoping for a solid base. Not successful. Tim had tried with side by side, and the trail is to narrow. Have an estimate for a trail groomer to be used behind a snow mobile. Had a gentleman who was passing through with his snow mobile, but his machine is now not available.
– Carter Edgar almost finished with kitchenette, waiting on stove.
– Scheduled Dean Yeomans to replace all lights in Welcome Centre with LED.
– Set up for March break activities in Arena, Welcome Centre, and Park.
– Contacted Wicked Good Graphics regarding 2 Dasher board replacements.
– Contacted Bill Jordan with Advanced Energy regarding our sensors for ammonia. At times the panel has read up to 39 ppm to negative 14ppm. We are co ordinating our plant shut down with his re calibration on sensors.
– Answer and clear all alarms within building.
– Replace all lights throughout buildings when required.
– Spoke with Fire Marshal regarding annual inspections.
– Continue to follow all Covid mandates
– Tenders out for Park facilities, have contacted local contractors for estimates. –
– Adjust setting on the DE-humidifier as it wasn’t responding through HVAC system.
– Set up for Covid vaccination clinic at welcome centre.
– Clean and sanitize all areas in arena, offices, and welcome centre.
– Set up and sanitize activity room for covid testing.
– Staff scheduling.
– Ice scheduling, minor hockey, worship centre, men’s shinny and private rentals in co ordination with Jan.
– Work with students and scheduling for school co-op
– Keep Zamboni room and tool rooms organized.
– Go for anything needed, independent grocery, Riverside hardware, NAPA, Boyd’s, Green Diamond.
– Overall management of all facilities at Phil Sharkey Memorial Arena.
– Organize and plan for ice removal starting March 14
Councillor Tony Wright
- 2 Motor vehicle accidents
- 1 Mutual aid call to Perth FD
- 2 Truck checks nights
- 2 Training nights
Attended the opening ceremonies for the First Responders Hockey game in GF, sponsored by MetalFab
The Plaster Rock curling team won second place in the NB Firefighter curling championship held in Miramichi.
Councillor Sharon DeWitt
For the month of February 2022
MONTHLY INCOME EXPENSE
GENERAL $125,215.37 $152,331.33
WATER & SEWER $ 32,195.94 $ 23,990.20
TOTAL $157,411.31 $176,321.53
As of Monday, March 14th, the library is not required to follow any special COVID protocols. Masks and physical distancing are no longer required. All programming can proceed as planned. February and March noon hour activities have been held, and three March break activities were held for children. We plan to continue our take home craft and STEAM kits, as they have proven to be extremely popular. Story Hour has resumed, and attendance has increased. Our primary focus now will be on developing more programs for adults. Plans are to look into an online/in-person book club once a month, and to go ahead with the newcomers evening, tentatively scheduled for April 28th.
Further conversations with Canada Summer Jobs have resulted in our application being considered for funding this year. Next year they hope to have the situation with libraries clarified.
We have received a request to purchase a wood burning tool for patron use. This could be included under our remaining Senior Makerspace Grant money. It was moved by Janice that we purchase a wood burning tool and seconded by Carolyn. All were in favor.
Tobique Valley Community Health Centre Advisory Committee
No report as the previous meeting was cancelled and hasn’t been reschedule to date.
Under the question
Mayor Eagles advised as noted in Janet’s report she has applied for a project to enhance the lake area that total approximate cost of $185,500. It was noted that ACOA contacted Janet to discuss the project further. His Worship noted it looks promising and should hear something by May.
Motion Carried 2022-30
8. Chief Administrative Officer Report
- Correspondence forwarded addressing items discussed from previous meetings completed
- Agenda, admin report and financial report for meeting
- Operational Administration duties
- Payroll (direct)
- Provided Dept. Heads with their departmental financial reports for January
- As the Audit has officially started there is lots of information to be provided to the auditor
- Discussions with recreation manager
- Participated in Zoom meeting for Entity 78 for local reform
- Local Reform Newsletter to start working on soon
- Jan has been tasked to put together an incentive package to attract a financial institution to our area
- Zoom meetings with Western Valley CAO/Administrators
Mayor Eagles updated council on the progress of Entity 78 local reform. The newsletter is currently in a draft format based on factual information. Prior to public distribution the advisory committee needs to approve the document. The next step if the naming of Entity 78. There will be consultation with the school and public during this process. The decision needs to be made in May. The tasks completed in the local reform process is the boundary map, ward map and council’s composition.
Mayor Eagles provided council and those present an update on RBC. It was noted an email had been forwarded to Vinita Savani who directed the email to Greg Sloan the Regional Vice President of the RBC Western NB to respond to. His Worship advised of requesting RBC to meet with council on April 5th to discuss the closure, but representatives refused to meet. However, RBC advised they would be happy to meet after April 5th to answer any questions council may have.
It was noted RBC intends to sell the building. Council members noted it would be beneficial to the community that RBC offer the building to a nonprofit group for $1.00.
9. Business Arising from the Minutes
a) A copy of the Order of Council 74-386 as referenced in the letter from Hon. Jill Green Minister of Transportation and Infrastructure has been received as requested in the letter forwarded to DTI in Edmundston. No response to the questions raised by council of the past work completed along Main Street.
The CAO advised the department supplied the Order of Council but with no explanation on past work completed on main street. It was noted other municipalities back then were also provided the same Order of Council.
10. New Business
a) Shower House Tender
Mayor Eagles advised village policy states that three tenders are required. His Worship stated more information will be gathered so this item can be further discussed during a special meeting of council scheduled for April 4th @ 7:00 p.m.
b) Councillor Wright wanted to extend a thank you on a job well done to Janet and recreation staff for the March Break Activities.
12. Next Meeting Date
Mayor Eagles asked council to entertain a motion for the next regular monthly meeting.
13. Closed Session – None
Tom Eagles, Mayor Patty St. Peter, CAO/Clerk