March 19th , 2018
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Public: Corrine Fitzherbert – Victoria Star
Staff: Patty St. Peter, Clerk – Manager
- 1. Call to Order at 7:00 p.m.
- Opening Prayer: The meeting was opened with the Lord’s Prayer
- Recording of attendance
- Disclosure of Conflict of Interest – None
- Approval of Agenda
MOTION: Approval of agenda – Councillor Wright, Councillor Porter – Motion Carried 2018-29
- Approval of Minutes
MOTION: Minutes of Regular Meeting February 20th, 2018 be approved as circulated – Councillor Bucci, Deputy Mayor Harding – Motion Carried 2018-30
- Committee Reports:
Regional Service Commission – No report
Southern Central NB Forestry Working Group – Meeting cancelled due to weather
UMNB – Meeting scheduled for Thursday, March 22nd
I attended the Federal Government announcement of upgraded grants in Florenceville.
The Federal portion of infrastructure Grants has been raised to 60 percent and negotiations and talks are underway between the Federal Government and Provincial Government to raise their contribution to 33 percent. This totals 93 percent of infrastructure grants to small municipalities under 5000 people.
I attended the RCMP Policing meeting in Woodstock. Topic was increase in calls and crime statistics. I have requested that statistics for our municipality be separated and we are given figures that directly relate to this area. I believe we do not get a good representation of our area criminal activities when all figures cover Perth-Andover, Reservation and Plaster Rock. I am told that it will be looked into, but could be difficult to separate.
I received an invitation from the Lt. Governor to attend the Women’s Mental Health conference for NB. I attended in Fredericton.
Mayor Fenner advised she has asked Brenda Knight to provide a refresher orientation for council members and department heads on roles and responsibilities on Monday, April 23rd @7:00 p.m. Council members were in agreement with date provided.
Deputy Mayor Gary Harding
- Moving snow to widen roads
- New brakes and ball joints for inspection on Cube Van
- Repair work on frame of four by four
- Moved snow at park
- Loader bucket repair on attachment
- Two hydraulic hoses on Trackless
- Ordered pump from Xylem (lift pump)
- Changed motor oil and hydraulic oil in the Loader
- Repaired Trackless blade
- Had Sani Way in to flush the main line on Harrison Street
- Plowed snow and cleaned hydrants
- Repaired stop sign on Fraser Street
- Installed new main door at the Garage
- New oil and plug wires on the Vacuum Truck
- Cleaned catch basins and tried to keep them open
- Flushed culverts on Wellington Street and Bridgeview Street
- Installed electric fuel pump on Loader
- Installed two new hoses on the Plow Truck
- Dug out the cold patch to prepare for patching
Tobique Forestry Advisory Committee
Acadian Timber has not granted access to Northern Lights Lodge in Nictau this year, but will look at granting access on a probationary basis next winter, provided all conditions are met to Acadian Timber satisfaction prior to granting permission and continue to be respected during trail use.
Derek Burgoyne delivered a presentation on Boyd B. Harding operations. He showed a video of the Harding Forestry Operations recorded from a drone. Harvesters can cut 3 to 4 acres per day. The drone system costs approximately $1200.00 and flies 100 feet high at 70 miles per hour.
Cemetery Committee – No report
Councillor John Bucci Recreation
- Received a $5,000 grant from Department of Social Development to explore the establishment of an age friendly community. I have started the process.
- Louis Guay, the Goalie Guru who provided the training at the Goalie Clinic sponsored by World Pond Hockey said the quality of the Tobique Plex ice was one of the best he’s skated on and complimented our “beautiful facility.” He wants to come back in the fall.
- Easter Bonnet High Tea Wednesday, March 28th from 3 – 4 @ Tobique Plex. Tea in fancy pots and china cups, sandwiches, scones and tiny desserts. $5/person. Prize for most creative Easter Bonnet.
- Celebration of Maple Syrup planned for April 7th. Will include a pancake breakfast and maple candy on the snow at $5 per person, children ten and under free.
- March Break was quite successful; people used the ice surface, got their faces painted and snowshoed. Two attended the drawing workshop. Snack and paint was cancelled due to lack of registrations.
- Senior’s winter games were well attended.
- The Active Boy’s Multi Sport Festival is re-scheduled to March 29th due to poor road conditions & weather on March 15th.
- Wilderness Survival Workshop scheduled for March 24th cancelled due to lack of registrations.
- No interest in the Learn to Crochet in February workshops.
- On March 21st we start taking out the ice.
- Planning summer programs.
- Put stuff away that is stored for Pond Hockey
- Started training John Hovey on February 26th, things are progressing very well
- Repaired a door closer in dressing room number three
- Did monthly Fire Marshals maintenance report on the Tobique Plex and checked Village fire extinguishers
- Did an inspection of all Village buildings
- Changed the door knob at the well house
- Replaced the bulbs in three light fixtures, and the posts and ballists in another
- Built a box for Jan to make maple candy
- Repaired the center post in one set of exit doors
- Andrew and I repaired a broken hockey net
- Took Zamboni blades to St. Leonard to be sharpened
- Did ice maintenance
- Changed batteries in five emergency lights
- Replaced the fill up hose for the Zamboni
Councillor Bucci noted there was nothing to report.
Councillor Maureen Porter
The Literacy Grant has been approved and the cheque for $3600.00 was received. Staff are in the process of choosing furniture.
March Break afternoon program was successful, with about 30 children attending. Prizes were purchased for the LEGO contest and two door prizes. There were also two movie afternoons.
Income tax preparation program is going on – anyone wishing to take advantage can call the Library for an appointment.
Babies in the Library is scheduled for four weeks beginning on April 10th, 2018.
We are planning a public screening of the movie “Maudie” on Canadian Film Day on April 18th.
Job ad for Summer Student will be out soon.
Next meeting scheduled for April 10th at 4:30 p.m., with Annual Meeting to follow.
Joint Health& Safety Committee – No report
Tobique Valley Community Health Centre Advisory Committee – No report
Councillor Tony Wright
- 1 Flue Fire
- 2 False Alarms
Economic Development – no report
MOTION: Acceptance of committee reports and February accounts payables be approved for payment – Councillor Bucci, Deputy Mayor Harding – Motion Carried – 2018-31
- Clerk-Manager Report
- Minutes completed
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of February meeting have been addressed with appropriate correspondence
- Accounting (Bank Recon, direct payroll, transfer to water account etc)
- Program Wage Claims submitted
- Emails addressed
- Auditor on site for two days and work gathering information along with answering questions after the onsite visit
- Fire Service agreement signed and returned to Fredericton
- Financial reports given to dept. heads
- Meeting with stakeholders and engineering firm concerning the golf club
- Recertification of First Aid and CPR course scheduled
Meeting Follow up Feb 20
. Letter forwarded to property owner on Brook Street advising of tenant burning debris.
. The RSC contacted regarding Harvest House having individuals overnight.
. Donation forwarded to Lee Reed for Water Shed Association
. Work has begun on the bridge this week. The next month and half, the work will continue on the underside of the bridge. By late April, they will move to the top side and start the partial demolition on the deck. They will do the downriver side first and then the upriver side. Work is scheduled to be completed in October, so the 1 lane closure will remain in place for most of this duration.
- Business arising from the Minutes – Nothing to address
- New Business
- c) Marc Gagnon, President of Miss(Teen) Maritime International – Introducing Tamara McDougall who will be representing Plaster Rock in the Provincial level and Miss Teen Maritime International event on May 16-20, 2018 in Moncton/Dieppe. The Ms, Miss & Miss Teen Maritime is a scholarship achievement program. The scholarships are scholastic awards given to the titleholders exclusively for use in furthering their Tamara is required to obtain sponsorship to take part in the provincial and maritime event. Perhaps you would be interested in sponsoring Tamara and having her promote your business in some way or another the next few months in return for sponsoring her. She is also selling half-page ads ($250) and full-Page ads ($500) for this year’s program boo
MOTION: The village will take a half page ad in the Miss Teen Maritime International program book – Councillor Wright, Councillor Bucci- Motion Carried 2018-34
- d) Councillor Porter asked that a meeting be scheduled with our MLA and MP at the same time. Agenda items; letter concerning Gerry Lebel, arena, golf club and vocational courses being introduced back into the education curriculum. The clerk-manager advised she will send an email to both offices asking for dates of availability.
- a) NB Association for Community Living – Volunteer Opportunity – Board of Directors
NBACL, an effective and dynamic advocacy organization for children and adults who have an intellectual disability and their families, is seeking motivated individuals to serve on the Board for three year terms. There are six vacancies with four positions required from different regions of the province. The remaining two vacancies Woodstock/Edmundston/Grand Falls)
- b) Province of NB informing that amendments required to reflect changes to Employment Insurance Benefits, as well as to seek your input regarding potential leave provisions for persons subjected to domestic, intimate partner or sexual violence. Please provide feedback on domestic, intimate partner or sexual violence leave to the department by April 20, 2018. Information on file regarding questions to be answered when submitting responses.
- c) Community Business Development Corporation – Victoria Madawaska-South Membership Application form for the village at a cost of $10.00 deadline April 30th, 2018
- MOTION: The next Regular Council Meeting be scheduled for Monday May 28th, 2018 @ 7:00 p.m. – Councillor Wright, Deputy Mayor Harding – Motion Carried – 2018-35
- Closed Session – Labor, Legal, Land
MOTION: Meeting go into closed session @7:32 p.m. – Councillor Porter, Councillor Wright – Motion Carried – 2018-36
Patty St. Peter, Clerk-Manager Alexis Fenner, Mayor