Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
Mayor Fenner asked for approval of agenda. The clerk-manager asked that the following items be added under New Business; Letter from Plaster Rock Public School Library, Resolution to an application submitted by Harvest House Plaster Rock regarding the Community Planning Act, Tobique Plex Canteen Proposal. Councillor Porter requested the meetings of April 17th, April 19th and May 7th be added to the Approval of Minutes. Mayor Fenner noted the meeting of May 7th was an information meeting. The clerk-manager advised the meetings of April 17th and 19th where not official meetings of council that’s why they are not on the agenda. The clerk-manager advised a notice of meetings were not posted and there was no appointment of an assistant clerk to take minutes of the meetings. Councillor Porter stated I want the minutes added. Mayor Fenner stated she had advised the clerk-manager the notice of April 17th meeting was posted on the bulletin board and that it was mentioned that someone was to be appointed as assistant clerk but no motion was completed. The clerk-manager advised council to call the department of local government.
MOTION: Approval of agenda with the additions of April 17th and April 19th minutes be added under Approval of Minutes; Letter from Plaster Rock Public School Library, Resolution to an application submitted by Harvest House Plaster Rock regarding the Community Planning Act and Tobique Plex Canteen Proposal be added under New Business– Councillor Porter, Councillor Wright – Motion Carried 2018-55
6. Approval of Minutes
MOTION: Minutes of Regular Meeting March 19, 2018, Special Meetings April 17th, 2018 and April 19th, 2018 approved as circulated – Councillor Porter, Councillor Wright – Motion Carried – 2018-56
7. Proclamation – Disability Awareness Week – May 27th to June 1st, 2018
Whereas, the municipality of Plaster Rock is committed to assisting citizens with disabilities to participate fully in our community, and
Whereas, many persons living with disabilities face barriers in the areas of employment, access to information, transportation, housing, education, recreation, and other disability-related supports; and
Whereas, we believe that more citizens with disabilities should have the chance to access disability related supports to improve their opportunities in New Brunswick; and
Whereas, we support the theme: “Equal Opportunity for All!”
Now Therefore Be It Known That I, Alexis Fenner, Mayor of Plaster Rock , do hereby request the citizens of Plaster Rock to join with our Council in recognizing persons with disabilities and their role in our community by the observance of Disability Awareness Week, May 27th to June 1st, 2018.
8. Committee Reports:
MONTHLY INCOME EXPENSE
GENERAL $115,035.14 $156,506.81
WATER & SEWER $ 38,747.10 $ 50,366.27
TOTAL $ 153,782.24 $206,873.08
MONTHLY INCOME EXPENSE
GENERAL $120,989.48 $ 68,508.76
WATER & SEWER $ 22,169.32 $ 36,939.48
TOTAL $143,158.80 $105,448.24
March 22nd, 2018, UMNB Zone 6 meeting in Woodstock. CEO in attendance, requested further information on what UMNB has done to further Village resolutions on upgrades to route 108 Miramichi.
Suggested that the CEO should meet with Council at some time and brief on UMNB actions.
March 28th, 2018, South Central Forestry meeting in Fredericton. I attended a two day seminar and debate on the forestry industry in NB. The meeting was well attended by many companies and/or representatives.
Also, Ministers and various trade show reps were on hand to explain and brief on the state of the industry and its future. Although no agreement had been reached with NAFTA, all representatives were confident that headways were being made.
April 17th, 2018, I attended a general meeting in chambers with Council at 7:00 p.m.
April 19th, 2018, short meeting with Council in chambers.
April 19th, 2018, I attended an RSC meeting in Centreville. The main topic was curb side recycling and financial for the zone. Recycling bins were due to be delivered to the RSC on the 14th of May and soon after will be delivered to households in the zone.
April 30th, 2018, I attended a Crime Stoppers meeting with Council at the Legion.
May 4th, 2018, Student interviews all day in Chambers.
May 7th, 2018, Meeting in Chambers with Mill Management, Andrew Harvey, John Bucci, Golf Club President, Acadian Timber and reps from the company doing the redesigning.
May 10th, 2018, Mayors and LSD Managers meeting with the police in Woodstock. Meeting results disappointing and will discuss with Council about comments made.
May 17th, 2018, Meeting and seminar in Fredericton on plans for NB’s future.
May 23rd, 2018, I attended a meeting of the RSC in Centreville. It was a presentation by the Government about Trails New Brunswick and their future plans for trails.
May 24th, 2018, I attended a UMNB Zone 6 meeting in Woodstock. Meeting was about forestry NB and also a CEO briefing on resolutions and progress so far.
A presentation was made by Robert Fawcett of Irving and it was interesting. An invitation has been extended to myself and Council to tour the Forestry Laboratory in Sussex for a guided tour and an explanation of modern forestry planning and also wildlife management preservation in NB.
May 25th, 2018, I attended Retired Fire Chief Ivan Murray’s funeral and offered sincere condolences from myself and Council.
Mayor Fenner stated that complaints where noted to the RCMP concerning not patrolling the back street and parking lots surrounding the village property. It was noted the RCMP refused to do man barriers in flood zone. The RCMP have advised the manpower and funding are the reasoning for scaling back coverage.
Councillor Bucci noted phone calls need to be forwarded to our Member of Parliament as this service is federally funded.
Discussion of RCMP services. Councillor agreed to voice concerns at the federal and provincial levels of government.
Councillor Porter questioned overtime breakdown provided to council.
Deputy Mayor Gary Harding
Public Works March Report
• Plowed and moved snow
• Sewer camera set up
• U-joint installed on trackless blower
• Complete service on backhoe. Oil and filters
• Repair to floor on hoe and new foot pedal
• Oil cooler installed on plow truck
• Repair to water leak on Merrithew Street
• Flushed mainline on Centennial Street
• Dismantling of cube van
• Oil change in trackless
• Welding on 4X4 plow
• Cold patching on roads
• Back up alarm repaired on Hoe and flush truck
• Differential shifter repaired on flush truck
• Flushed line @ Main and Bridge View
• Widened road on Church Street
• Changed hydraulic hose on Back hoe
• Repaired bucket on loader
• New starter on cube van
• Changed oil in 4X4
• Repaired tire on loader
• Inspection done on flush truck
• Getting brush ready for trackless
• Attended a restrainer course in Campbellton
• Picked up used blower for trackless
Public Works April Report
• Cold patch on streets
• Patched up loader blade
• Attended first aid training
• Flushed out culverts on Centennial & Bridgeview
• Repaired stop sign on Daye Street
• Repair work on 4X4 hood
• Flushed line on Jarvais Street
• New water pump for broom on trackless
• New shifter installed on loader
• Cleaned and set floats @ lagoon and lift station
• Took box off old cube van for storage
• New wall fan at lagoon building
• New breaker installed in panel at lagoon
• Repaired loader tire
• Flushed sewer line on Orange Street
• New U-joints and yoke on trackless
• Repair work done to vac truck
• Repaired water line on Spruce Street
• Worked backhoe with plumber for sewer line on Jarvais
• Sweeping streets
• Repaired flower box at Howie Aiton’s
• Spread lime at DFMS for sewer smell
• Moved water supplies to storage box
Tobique Forestry Advisory Committee
Deputy Mayor Harding noted he was unable to attend the meeting on May 1st which was the Adopt-A-Highway Clean Up. He noted this is the annual spring cleanup of 5 km of route 108 from Goodine Corner to the Sisson Ridge Cross Road. The next scheduled meeting is tomorrow night May 29, 2018 @ 6:45 p.m.
Deputy Mayor Harding advised that Mike Jarvis had resigned last year and Carolyn Crawford has replaced his position on the board. It was noted Bill Eagles has had health problems so Deputy Mayor Harding has taken on tasks that Bill normally takes care of. It was noted the trees haven’t yet been cut and should they not be cut before the spring cleanup they will have to wait to be cut at a later date.
Councillor John Bucci Recreation April Report
1. Mothers and May baskets vendor show and sale scheduled for May 5th at the Welcome Centre
2. Pancake breakfast went very well with seventy enjoying pancakes and maple syrup. Kids enjoyed maple taffy on the snow; even had a campfire to boil the syrup.
3. Easter Tea was a success as was the Active boy’s Multi Sport Festival.
4. Coordinated the following staff training:
Refrigeration – Apr. 16 – 19 (Nova Scotia)
Ageless Grace – Apr. 20th, 21st (Miramichi) *will be offering the program
Kangoo – May 12th/13th (Fredericton) *will be offering the program
Pool course – Apr. 24, 25, 26th (Fredericton)
Ice Making – May 14th – 17th (Nova Scotia)
Fire extinguisher Visual Inspection training – May 1st (Fredericton)
5. I attend CPR training April 17th and 18th in Grand Falls.
6. Healthy Lifestyles Challenge April 11th for ten weeks at the Fitness Centre.
7. Coordinating demos for floor cleaning/stripping equipment with Dustbane rep.
8. Held a Recreation staff meeting in March.
9. Attended Western Valley Recreation Association Meeting in Centreville on March 27th; pools are switching to the Learn to Swim, Swim for Life program.
10. Communicated with Post-Secondary Education and Training to recruit a Youth Employment Fund Worker and a Workability worker.
11. Put ad in the paper and on Face book for the summer student positions. Accepted the applications as they came in.
12. Did the walk-through with the representative for the Village’s Insurer.
13. Coordinating a Red Cross Babysitting course for May 19th.
14. Volunteered at the DFMS Breakfast program two mornings.
15. Attending a meeting on May 1st regarding Healthy Aging Communities in Hartland.
16. Attended the Community Vocational meeting on April 9th here at Village office.
17. Attending the Wellness meeting April 13th in Centreville.
18. Attending Tourism Information Sessions in Fredericton April 24th.
19. Creating a memorial at the T-Plex and Welcome Centre honouring the Humboldt Broncos.
Recreation May Report
1. Kangoo classes started May 23rd.
2. Scheduled POUND classes for May and they will return in June.
3. Scheduled and Interviewed summer students
4. Scheduled staff.
5. Received a youth employment fund grant and workability grant for workers.
6. Located a contractor who agreed to repair our municipal pool. Met with him on Saturday, April 28th. Contracted pool repair work to begin May 24th.
7. Attended 2018 Spring Tourism Information Session put on by the Department of Tourism, Heritage and Culture in Fredericton on April 24th.
8. Attended Western Valley Wellness meeting on April 11th.
9. Attended Western Valley volunteer appreciation dinner on April 26th in Woodstock and took truck to Campbell’s for servicing to fix a part that they agreed to fix when I purchased the truck earlier this year.
10. Hosted Western Valley Recreation Association meeting here on April 26th.
11. Participated in the Age Friendly Communities workshop session in Hartland on May 1st at the request of the funding agency.
12. Organized and promoted the May Vendor’s sale at the Welcome Centre for May 5th..
13. Baseball sign up was May 8th in the Tobique Plex Lobby.
14. Arranging a softball “caravan” to visit this summer to teach softball.
15. Preparing day camps.
16. Making preparations for July 1st.
17. Dance classes started May 14th
18. Red Cross babysitting course held May 19th.
19. I attend the Atlantic Recreation & Facilities Conference May 29 – June 2nd in PEI. Received a bursary from Recreation NB to cover the registration fee.
20. Did my funding reports for government grants.
21. Prepared for and assisted council members with summer student interviews.
22. Prepared and sent letters to students regarding their employment.
23. Prepared and sent YCAP proposal for a playground to RDC.
March –April Report
• Training John Hovey. Things are progressing well
• Shoveled flat roof over office and cleaned drains
• Had Dean Yeomans repair boiler for in floor heating at Welcome Center
• Service person came to repair small ammonia leak in ice plant
• Repaired emergency light in lobby at Tobique Plex
• Boiler inspector was in to collect information on our ice plant and room. This information will be taken to a meeting in which the government will decide how they are going to enforce the B52-13 act. They will also decide on changes to made, if any.
• Took the ice out. Put the logo’s away for the summer
• Got the Zamboni ready for summer storage.
• Did monthly fire marshal maintenance report as well as monthly check on village extinguishers.
• Service person from Saunders Equipment replaced part on Zamboni where John and I detected a small propane leak.
• Bill Jordan calibrated all the air sensors and ammonia sensors.
• Put on an ice painting course for John and Sean.
• Service people from B & G Sprinklers came and did the annual on our fire suppression system.
• Done spring service on dehumidifier.
• Got stuff ready for maple syrup day and put the things away after.
• Started painting dressing room.
• Service person from Black & MacDonald shut our ice plant down for the summer.
• Took the insurance inspector through all recreation buildings
April – May Report
• John and I changed filters in all air units, washed metal filters, checked and tightened belts where needed, greased bearings and motors with fittings.
• Changed some stained ceiling tiles in Tobique Plex.
• Checked all lights, fans and receptacles and replaced some broken pipe clamps and receptacle covers after NB Power removed a tree that fell across the lines next to the electrical building.
• Repaired the holes left in the wall of lobby from where the pay phone was removed and damage to wall in washroom for kitchen and painted the walls.
• Robert Tomlinson came and inspected the vessels on our ice plant.
• Don Bennett did our semiannual check on our air units.
• Had semiannual inspection on the fire suppression system of range hood in the kitchen.
• Installed the arm in the main gate to park.
• Had a control board installed in an emergency light in the men’s public washroom upstairs.
• Did monthly maintenance report of the Tobique Plex for the Fire Marshal.
• Painted some of the hallway downstairs.
• Helped John clean pool.
• Installed an overhead heater in men’s washroom park building.
• Repaired a leaking valve on the fire suppression system.
• John started the push mower, whippersnapper and riding mower.
• Installed one new soap dispenser in the women’s washroom at the park building.
• Had K & G boom truck. Cleaned eavestroughs on lake side, washed outside of windows on lake side and north end of the Tobique Plex. Also changed burnt bulbs on parking lot poles.
• Took riding mower to Green Diamond to get an estimate on repairs and service.
• Turned water on at pool building and did repairs to leaking pipes and one flush.
• John and I installed the tennis nets.
• Scraped, vacuumed and painted floors in bathroom park building.
• Did repairs to decks at the Welcome Centre.
MOTION: Letter to be forwarded to the Sharkey family requesting permission in dedicating the recreation facility in memory of Phil Sharkey by renaming the Tobique Plex to the Phil Sharkey Memorial Centre – Councillor Bucci, Council Wright – Motion Carried
Councillor Bucci noted to ask the family if they prefer centre or arena in the name.
MOTION: The entire coping area of the pool be repaired at a cost of $19,000 – Councillor Bucci, Councillor Wright – Motion Carried – 2018-58
MOTION: Purchase a John Deere tractor with a bucket loader at a cost of $14,000 at 0% financing – Councillor Bucci, Councillor Wright – Motion Carried 2018-59
Corrine Fitzherbert joined the meeting.
MOTION: Morgan Clowes will have an hourly rate increase of a $1.00 as she has received certification to train lifeguards – Councillor Bucci, Councillor Wright
Motion Carried – 2018-60
MOTION: The village move towards becoming an Age Friendly Community –
Councillor Bucci, Councillor Wright – Motion Carried – 2018-61
MOTION: Letter of congratulations be forwarded to the Mayor of Bathurst on the Acadia Bathurst Titans Hockey team in winning the 2018 Memorial Cup – Councillor Porter, Councillor Wright – Motion Carried 2018-62
Councillor Bucci noted there was nothing to report.
Councillor Maureen Porter
April 10th, 2018
• Babies in the Library is scheduled for April
• National Canadian Film Day will be marked on April 18th with a showing of the movie “Maudie”
• Welcome to Kindergarten Bag Day scheduled for May
• Summer student ads are posted with a closing date of April 13th. 2 applications have been received to date.
• Donations received in March included $165.00 in memory of Marion Goodine, and an $83.00 donation from the United Way.
Unfinished Business – Little Free Library should be returned to its spot soon. Maureen will remind Village employees.
New Business- After discussion, it was decided to not have the traditional library plant sale this June. Some annuals will be displayed for sale on the table near the door. Instead board members are asked to contribute to a “Spring Basket”, with items to be brought in by our next board meeting on May 8th. Tickets are to be ready to distribute at this meeting as well.
Next meeting is scheduled for May 8th at 4:30 p.m.
May 8th, 2018
• Babies in the Library went well
• National Canadian Film Day marked with a showing of the movie Maudie
• Maybasket Day held on May 1st
• Welcome to Kindergarten Bag Day scheduled for May 18th, followed by 5 weeks of “Next Step Kindergarten”
• For further programs, displays, etc. this year, we need to keep in mind Cultural Policy and Strategic Plan priorities; suggestions for programming welcomed.
• Summer student status
• A Genealogy donation of $50.00 received in April, as well as a donation of $20.00 toward the maybaskets
• Little Free Library is back in place at the Welcome Centre
New Business – Consideration of new board member to recommend to the Village to fill vacancy left by Ray Miller
MOTION: Village approve Patrice Gerrish as a new member of the library board – Councillor Porter, Councillor Wright – Motion Carried – 2018-63
Joint Health& Safety Committee – No report
Tobique Valley Community Health Centre Advisory Committee
Meeting was held on May 11, 2018. Discussion on Palliative Care which noted that Dr. Bell is identified as the palliative care doctor for our area. Closure days were noted for the health centre. It was noted a social worker visits the Tobique Valley Middle High School. The next scheduled meeting is September 14, 2018 @ 10:00 a.m.
Councillor Tony Wright
Fire Department April Report
• 1 MVA
• 1 Meeting
• 1 Structure Fire
• 1 Lift assist for ANB
44 Man hours
251 Man hours to date
Fire Department May Report
• 1 Vehicle Fire
• 2 Structure Fires
• 2 Grass Fires
• 1 ATV Accident
109 Man hours
360 Man hours to date
Economic Development – no report
Councillor Wright noted a Crime Stoppers meeting was held at the legion with six people attending. The meeting generated three volunteers for this program.
MOTION: Acceptance of financial statement for March be approved – Councillor Wright, Councillor Porter – Motion Carried – 2018-64
MOTION: Acceptance of committee reports and April accounts payables be approved for payment – Councillor Wright, Deputy Mayor Harding – Motion Carried – 2018-65
9. Clerk-Manager Report
March 19th – 23rd, May 14th – 24th
. Dog complaint letters completed with deliver to animal owner by the Animal control officer
. Letter forwarded to property owner on Brook Street of burning debris
• Minutes completed
• Agenda, admin report and financial report for meeting
• Daily responsibilities
• Items of March meeting have been addressed with appropriate correspondence
• Accounting ( Bank Recon’s, direct payrolls, transfer to water account etc)
• Program Wage Claims submitted
• Emails addressed
• Finalize information to government for the 2015 Gas Tax regarding indicators of project
• Financial reports given to dept. heads
• Registration of vehicles
• Driver List update with insurance Company
• Golf Club claim submitted
• Job description completed for crossing guard
• Emailed dept heads to review their part of policy
• Contacted Katie at RSC
• Provided resident with By Law 6A
• Reviewed emails
• Caught up on things with dept heads
• the village has received approval of four summers students
10. Business arising from the Minutes – No items
11. New Business
a) Tobique Valley Community Health Centre – The village representation on the board has changed from 3 to 1 – 2 members. Council needs to determine who the members will be. Councillor Porter currently is assigned that portfolio.
It was noted in the event the Mayor be unable to attend a meeting Councillor Bucci will be her replacement.
b) Plaster Rock Public School Library requesting approval of Ms. Patrice Gerrish as the replacement for Mr. Ray Miller.
This item was already covered under the library report.
c) Resolution to an application submitted by Harvest House Plaster Rock regarding the Community Planning Act.
MOTION: That, further to an application by Harvest House Plaster Rock and pursuant to section 111(1) of the Community Planning Act, a Public Hearing be held on Wednesday June 20, 2018 at 7:00 P.M. in the Village Council Chambers in the Tobique Plex building for Village Council to “hear and consider written objections” and “to hear people who wish to speak for or against written objections” to a proposed by-law to amend the Village of Plaster Rock Rural Plan By-law No. 20A to permit a group home on the property at 73 Brook Street (PID 65021586) – Deputy Mayor Harding, Councillor Bucci – Motion Carried – 2018-66
d) Tobique Plex Canteen Proposal
Cheryl Simpson re: Pink’s Cafe has submitted a proposal of $250.00 per month for the lease of the canteen at the Tobique Plex.
MOTION: Cheryl Simpson re: Pink’s Café proposal of leasing the canteen at $250.00 plus HST per month be accepted for the first year – Councillor Bucci, Deputy Mayor Harding – Motion Carried – 2018-67
a) UMNB agenda copied on May 14th for council in mailboxes. Updated agenda was emailed to council on May 22nd from Clerk-Manager.
b) Habitat for Humanity Fredericton letter asking for support of obtaining a third vacant RCMP home at 504 Goodfellow Crescent. This would fall under the Federal SFRPHI (Surplus Federal Real Property for Homelessness Initiative program. The deadline was May 22, 2018
MOTION: The village forward a letter of support to Habitat for Humanity of Fredericton in obtaining the property at 504 Goodfellow Crescent – Councillor Bucci, Councillor Wright – Motion Carried – 2018-68
c) Employment and Social Development Canada – Submit a Nomination now for Canada’s Volunteer Awards! Deadline June 15th, 2018. You are invited to: nominate an individual, a group, a not-for-profit organization or a socially responsible business to receive an award; and promote the call for nominations to your stakeholders.
d) CN booklet – Working with Our Neighbors for a Brighter Future
Councillor Porter asked if the letter to Minister Fraser was forwarded concerning the sidewalk on the bridge. Mayor Fenner advised a letter had been forwarded but a response has not been received. Deputy Mayor Harding questioned why the sidewalk is being removed. Discussion of council. It was agreed another letter should be forwarded or a phone call to the department.
Councillor Porter questioned when the curb side recycling is in place are the recycling dumpsters on Park Street going to be removed and is the fencing going to be taken down.
Clerk-Manager noted should council want the fencing taken down it can be removed.
Mayor Fenner noted that businesses in town could be nominated under the Canada Volunteer Award. Council noted that Riverside Home Hardware and Jeff’s Independent could be nominated.
13. MOTION: The next Regular Council Meeting be scheduled for Monday, June 18th, 2018 @ 7:00 p.m. – Deputy Mayor Harding, Councillor Wright Motion Carried – 2018-69
14. Closed Session – Labor, Legal, Land
MOTION: Meeting adjourned @ 8:37 p.m. – Councillor Porter- Motion Carried – 2018-70