May 21, 2019
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star, Thomas Argue and Mrs. Lee Reed representing Fiddlers of the Tobique.
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Approval of the agenda presented – Deputy Mayor Harding, Councillor Wright – Motion Carried 2019-58
6. Approval of Minutes
MOTION: Regular Meeting of April 15th, 2019 minutes be approved – Councillor Bucci, Councillor Porter – Motion Carried 2019-59
7. Thomas Argue Fiddlers on the Tobique
Thomas noted that Fiddle Camp currently has three young people enrolled which will take place in Riley Brook. This year’s Annual River Run will be Saturday, July 6th starting at noon at the forks and end at the Bears Lair. Registration will be in the tent starting at 9 a.m. The Fiddlers breakfast being held at the hall starting at 6 a.m. with supper at Bears Lair at 6 p.m. Thomas advised he has spoken with the RCMP to have more visibility.
Thomas advised he would like to present an opportunity to Plaster Rock and other portal communities around to create a three or four day event surrounding Fiddlers on the Tobique. It was asked if the Village would provide the Welcome Centre or Pavilion for either July 4th or 5th for the fiddlers to have a stop. It was noted the preferred building would be the Pavilion. Council advised should either of these buildings be available that they could use either of them. The Mayor advised the village office will check the availability. Thomas was advised to contact the office for the date of the availability.
It was noted the committee hopes to extend Fiddlers on the Tobique into a week-long event.
Council thanked them for coming.
Vacated the meeting @7:15 p.m.
8. Proclamation – Disability Awareness Week
9. Committee Reports
May 15th 2019.
I attended a UMNB Zone meeting in Woodstock. Items on the agenda were, Support of Rural Hospitals. Motion proposed By Perth-Andover and passed by board.
There will be a police public safety meeting in Potato World Centerville at 6.30 PM on the 29th of May. It’s about the future of policing in N.B. and possible changes.
UMNB debating possible tourism Levy (Local Tax)
Subject on Infrastructure grant applications need to be in as soon as possible for final round.
Election of UMNB board members for 2019/20
Subject municipal reform being debated by government, everyone gets to vote = see Flynn report. Also what changes are to be made to equalization formula?
FCM and double gas tax.
I will be attending a RSC 12 meeting on May 23rd.
I will also be attending another UMNB Meeting on 24th and 25th May.
MONTHLY INCOME EXPENSE
GENERAL $132,950.65 $157,219.64
WATER & SEWER $ 31,603.47 $ 41,670.83
TOTAL $164,304.87 $198,890.47.
Regional Service Commission
Meeting scheduled for this Thursday,
Southern Central NB Forestry Working Group
No meeting scheduled to date
UMNB and RCMP – Covered under Mayor Report below
Deputy Mayor Harding
- Repair to wash out on Wellington Street
- Flushed and cleaned culvert on Orange Street, Ridgewell Street and Centennial Street
- Cold patch on Brook Street and Main Street
- Built new stand for air compressor and pressure washer
- Built shelving and started organizing the shop
- Plowed more snow
- Had Marty’s Electric in to check pump number 2
- New door installed at shop
- New components and line up on 4X4
- Serviced the backhoe and tractor
- Installed thumb on backhoe
- Installed mower on tractor
- Started sweeping streets
- Attended First Aid course
- Replaced many sign posts along with street signs
- Worked on sewer line on Main Street
- Camera inspection also
- Flushed main line on Bridge Street
- Purchased new brushes for the trackless
- Dug at JR’s Takeout and put in new water shut offs for the take out and for the barber shop
- Cleaned booster station and well house
- Moved equipment to old fire hall
- Inspection done on the flush truck
Tobique Forestry Advisory
April’s meeting was held on the 30th. Sarah Edward provided an update on the Spruce Budworm. They will keep a close eye on it and we spray if required. The annual clean up was held.
There will be a clean-up on May 23rd after supper. Any time after 5:30 – 6:30 bring a rake.
Councillor Porter asked about cold patch for Brook Street as there are a lot of potholes. Deputy Mayor Harding advised that cold patch won’t stay.
Councillor Porter advised of residents putting garage on village owned property. Clerk-Manager noted a letter can be forwarded to the property owner.
Interviews have been completed for student positions with successful candidates being contacted.
The same rate will apply to the little rock curlers and the senior curlers. Councillor Bucci advised should they not show up they still will be charged as there’s preparation for the curlers and after the rental also.
- Fixed air compressor
- Shut heat off in The Phil Sharkey Memorial Centre, as well as excess hot water heaters
- Rolled up and stored logos from under the ice surface
- End of season maintenance on Zamboni – changed spring, Saunders Equipment performed fluid checks, flushed out the water tanks, removed blade and blanket etc.
- Assisted with cleaning the Canteen
- Assisted Black & MacDonald technician with the ice plant shut down procedures
- Set up tables for the Easter Market at the Welcome Centre
- Received First Aid, CPR and W.H.M.I.S Training
- Installed the gate to the Park and re-calibrated to make sure it worked properly
- Assisted B & G Sprinklers with the yearly safety inspection
- Assisted Bill Jordan with the yearly inspection of harmful gas detectors
- Began draining the water out of the Pool with the new pump
- Performed monthly inspection of fire exit doors, emergency lights and fire extinguishers for the month of April. This was done at all Village properties and locations
- Robert Tomlinson came and performed an inspection of the Ice Plant
- Performed yearly maintenance of HVAC systems in The Phil Sharkey Memorial Centre (greased, checked belts, and changed the filters etc.)
- Inspected the ventilation motors on the roof of The Phil Sharkey Memorial Centre, replaced one damaged motor
- Repaired damage to the bridge on the Nature Trail
- Set up the Tennis Court nets and re-aligned the door to the Court
- Started the removal of the blown down trees and brush from around the Park. Also cut down some stumps to make it visually appealing. Also cut up trees that were blown down out the Nature Trail
- Removed old flower boxes from the Welcome Centre and constructed new boxes and installed them
- Cleaned out the Tourist Information section of the Welcome Centre (moved fire pits and the thermometer donation sign)
- Stained front and side decks at the Welcome Centre
- Serviced the tractor and bucket for the tractor. Serviced the mower deck and the push mower and installed newly sharpened blades
- Day to day duties (mowing, picking up garbage etc.)
Copies of the financial for the Pond Hockey event and lottery was provided to council.
Councillor Bucci advised the community lottery has provided a good amount of fundraising given to local causes.
It was mentioned about the LSD sign relating to the conversation with the fire department.
Babies in the Library was held in April. The Library also marked National Poetry Month with a Poem a Day on display. We celebrated National Canadian Film Day, with a free showing of “Corner Gas: The Movie” on April 17th. A presentation from the RCMP on internet fraud was held on Thursday, April 18th. . Earth Day was also recognized during the month with an environmental Trivia Game for students. May 1st, we held a May Basket-making after school craft program. The Summer Reading Club Activity Leader position was posted with a closing date of April 19th. Lauren Doucette has been selected and has accepted the 14 week position, which will begin on May 21. May activities include a Welcome to Kindergarten Bag Day program on May 17th, followed by a 5 week Next Step Kindergarten program, all held on Friday afternoons. Talk With Me will also be offering a 3 week Leap into Literacy Program for pre-readers, on Tuesday morning. The Library has also received an additional $100 donation from World Pond Hockey for our Adopt a Book program.
Meeting was adjourned at 5:30, with the next meeting scheduled for Tuesday, June 11, 2019 at 4:30 pm.
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
The walk in hours have been changed to Monday-Friday 9 a.m. – 5 p.m. with Thursday 9 a.m. – 8 p.m. Relief beds at the Manor where discussed.
Councillor Bucci questioned about recruitment of doctors that he read Bath is doing recruitment for their area.
Mayor Fenner noted that Black Harbour and other communities take part or recruit physicians. Her Worship advised she was told by Kathy McGrath that the village is allotted physicians by billing numbers by the School of Medical Health. It was noted we have an empty billing number which belonged to Dr. Litz which has not been filled.
It was stated a letter be forwarded to the Minister of Health to ask about who is responsible for recruitment of doctors and how billing numbers are allotted.
Councillor Tony Wright
Fire Chief Corbin, myself and the clerk-manager met with the Village of Drummond on May 16th to update the current the mutual aid agreement between the Village and Drummond.
Mayor Fenner asked Councillor Wright if he would mind being the liaison between the village and church concerning there development.
Covered under Councillor Bucci report
MOTION: Acceptance of committee reports and financial reports for April be approved – Deputy Mayor Harding. Councillor Porter – Motion Carried – 2019-60
Mayor Fenner asked for a two minutes recess @7:50 p.m.
10. Clerk-Manager Report
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of April meeting have been addressed with appropriate correspondence
- Emails addressed
- Financial reports given to dept. heads
- Continued working with auditor
- Ping pong table picked up – will need to decide what the village is going to do with it.
- HST Claim
- Work Ability Claim
- Meet with Department of Environment to verify compliance with the Certificate of Approval to Operate
- Meet with representatives from Drummond along with Fire Chief Corbin and Councillor Wright concerning mutual aid agreement pertaining to fire services
- Reciprocal Agreement between Anglophone West School District and village signed by Mayor and myself
- Set up schedule for student interviews
- Debenture documents signed and returned to province for back hoe
- Meet with Chair of Summerfest committee regarding the 2019 Summer Fest Event
- Ordered flowers for the summer and organized what is required for planting
- Approval for two summer students under Canada Summer Jobs (federal)
- The province has called for proposal under the Integrated Bilateral Agreement. The following funding streams will be available Green Infrastructure, Community, Culture and Recreation Infrastructure and Rural and Northern Communities. Deadline for Expression of Interest form by June 28, 2019. Depending on funding stream the village contribution is either 7% under Rural Northern Communities or 27 under Green Infrastructure. These intakes are for projects beginning in fiscal year 2020-21 so April 2020 is when approved projects can start.
- Supplied Summerfest with a letter for their liquor license
- Park gate was installed after the Easter long weekend
- The pool will open on Saturday June 22 with the park office opening on June 24th
11. Business Arising from the Minutes – None
12. New Business
a) Susan Mulherin – Water issues (copy given to council with meeting information) Deputy Mayor Harding advised the public works foreman met with Mrs. Mulherin and explained that we will try to ditch along Spruce Street and install a large culvert that crosses the road between the two existing property owners.
b) Family Worship Center – Utilities Project Proposal In accordance with the letter dated April 23rd, 2019 from the Village. A Water Flow Result has been completed by Dave’s Fire Pump Service of Florenceville on April 19th, 2019, he conducted a test on Centennial Street. The results of this test; Static Pressure – 52 PSI, Residual Pressure – 50 PSI, Pitot Reading – 46 PSI, Nozzle Six 1” – GPM – 200 GPM.
MOTION: Family Worship Center be granted permission to move forward with their project proposal – Deputy Mayor Harding, Councillor Wright Motion Carried – 2019-61
a) Invitation to CBDC Victoria Madawaska-South Annual General Meeting on May 30th, 2019 @8:00 am at the Marina in Grand Falls
b) Community Business Development Corporation – Membership Application Form, Cost $10.00
c) Environmental Trust Fund Project Listing of Awards investments to projects. The Village’s submission for nature trail project was not successful.
d) NB Department of Transportation and Infrastructure – Traffic Requests – The department understands that New Brunswickers, as well as visitors travelling in our province sometimes have concerns or questions. So in an effort to better manage traffic related requests and to improve communication and public education regarding issues, NBDTI has implemented a central email for the submission of traffic related requests. Traffic safety related questions or request may be forwarded to email firstname.lastname@example.org
e) Dept. of Tourism noting of changes in the department’s budget for 2019/2020 in three key areas. The department will be discontinuing the printed Travel Guide and map for 2020, they look forward to developing new partnership opportunities for the tourism industry. The department will be closing two provincial visitor information centers due to low visitation and location. The summer advertising campaign media buy amounts have been reduced, primarily within the Maritime Provinces, however the department will continue to invest in core export markets of Quebec, Ontario and the USA.
f) Province of NB advising of amendments to the Local Governance Act Respecting a
Tourism Accommodation Levy – The act is being amended to give local governments the option to impose a tourism accommodation levy. These amendments will provide local governments with another tool to expand local choice and control over economic development through by-law making authority.
Council agreed a letter be forwarded to the Minister of DTI asking that symbols be added to the existing sign at the exit by Perth-Andover noting Plaster Rock and Mount Carleton
g) Department of Public Safety undertaking a review of policing “to ensure adequate and sustainable police remain in place to respond to the needs of New Brunswickers and to enhance public safety across the province”. Meeting for region 12 will be held on Wednesday, May 29th @6:30 p.m. at Potato World, 385 Centreville Road. (Information provide with meeting information)
14. Next Meeting
MOTION: Next Meeting Date be Monday, June 17th, 2019 @ 7:00 p.m. – Councillor Wright, Councillor Bucci, – Motion Carried – 2019-62
15. Closed Session – Land, Labor
MOTION: The regular meeting go into closed session @8:15 p.m. – Councillor Bucci, Deputy Mayor Harding – Motion Carried – 2019-63
MOTION: The meeting resume into regular session @8:45 p.m. – Councillor Bucci, Councillor Porter – Motion Carried – 2019-64
MOTION: Meeting adjourn @ 8:48 p.m. – Councillor Porter –
Motion Carried – 2019-65
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager