November 19th, 2018
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright. Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star, Carolyn Crawford, Patty Corey
1. Call to Order at 7:01 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Agenda approved – Councillor Bucci, Councillor Wright –
Motion Carried – 2018-166
6. Approval of Minutes
MOTION: Regular Meeting of October 15th,2018, minutes be approved – Deputy Mayor Harding, Councillor Porter – Motion Carried – 2018-167
MOTION: Special Meeting of September 26th, 2018 minutes be approved – Councillor Bucci, Councilor Wright – Motion Carried – 2018-168
7. Plaster Rock Public School Library Budget Presentation
Mayor Fenner opened the meeting to the library representatives. Carolyn Crawford stated on behalf of the library, Patty Corey will present the budget for 2019.
The Plaster Rock Public School Library continues to offer essential services to the Village of Plaster Rock, surrounding communities, and students of TVMHS, fulfilling educational, informational, cultural and recreational needs of people of all ages. We are information specialists in a world where the quality of information can mean the difference between success and failure.
As part of the New Brunswick Public School Library Service, we offer our patrons access to the entire provincial collection of books, magazines, DVD’s, CD’s, audiobooks, playaways, language learning materials, eBooks, and a number of other electronic resources. Locally we offer a growing collection on genealogical and local history materials as well. Regular programming includes a weekly story hour for preschoolers from September to June, Summer Reading Club for children of all ages, special March Break and Christmas family programs, the Hackmatack Reading Program, a year round weekly Meet and Greet coffee hour for adults, noon hour games and crafts for students of TVMHS, after school craft and STEM programs for students, computer help and training, monthly Rhymes and Songs with preschoolers by the Talk With Me program, and ongoing used book sale which generates revenue for new material, and an annual Adopt A Book program which adds funds to the library for collection development.
- The Plaster Rock Public School Library will endeavor to maintain and enhance the current level of programming with our 1.5 staffing level.
- Follow the new Strategic Plan released by the New Brunswick Public Library Service, including offering Every Child Ready to Read workshops, providing interactive learning spaces for children, and offering after school and STEM programming to students as time and resources allow.
- Continue reaching out to community organizations and enhance partnerships to promote library services.
- The Computer Evergreening Plan will be continued to be followed, with new computers and software purchased as necessary to maintain library standards.
Councillor Bucci asked when the upgrade to the Wifi is expected to be completed. Patty stated she is unsure as it has been stated there is the possibility this may have to be completed.
Ms. Corey asked if council had any questions. Councillor Bucci noted that the village could include the $2300 above the $6500 in case the library required the amount. Ms. Corey welcomed that recommendations as this could be a contingency funding if required. She asked if there were any other questions from council.
Mayor Fenner thanked the members of the library for attending the meeting and providing the budget information to the village.
8. Committee Reports:
Mayor Fenner requested council consider giving staff the afternoon of December 21st as this is the Christmas Dinner and Monday, December 24th. It was noted that weather would play into these days off with public works.
- Nov 5 – Attended the 5 local Remembrance day ceremonies in Village and area
- Nov 15 – RSC meeting on Centreville. As directed by council I put Plaster Rock on the Opt out of recreational services through the RSC.
MOTION: Staff be given the following additional holiday days the afternoon of Friday, December 21st and all day Monday, December 24th – Deputy Mayor Harding, Councillor Bucci Motion Carried 2018-169
Mayor Fenner noted that a Salary budgetary meeting needs to be scheduled. The meeting is scheduled for Monday, November 26th, 2018 @7 pm.
October – Finance
MONTHLY INCOME EXPENSE
GENERAL $125,851.06 $ 93,086.70
WATER & SEWER $ 31,734.99 $ 35,477.47
TOTAL $157,586.05 $ 128,564.17
Deputy Mayor Gary Harding
- Ran a new sewer line from River to Main Street
- Changed 2 hydrants on Main Street
- Installed man hole for access
- Installed 2 gate valves for hydrants
- Sweeping streets and Tobique Plex yard after rain storm
- Gravel along road @ riverside drive
- New roof on trackless cab
- Charged lower fuse box on plow truck
- Changed ABS air valve on plow truck
- Installed winter tires on plow truck and 4×4
- Purchased new tire for plow truck
- Repairs to transformer at the lagoon
- Pumped 6 septic tanks
- Flushed main line on Main Street
- Brought cold patch from DTI
- Cleaned up compound for winter
- Piled up sand for winter
- New wheel seal and inspection on plow truck
- Inspection on 4×4 and utility trailer
- Built a turn around on Church Street
- Winterized well house
- Repaired battery connections on vac truck
- Working on Christmas decorations
- Plow equipment ready
- Catch basin and culvert installed
- Tobique Forestry Advisory
The meeting was held on October 30th with discussion of upgrades to Twin Rivers operation, Twin Rivers discussions with Golf Club re: cutting down of trucking wood to the mill and that 55% of trees are cut on Freehold and 20% on Acadian with the remainder of 25% on Private Woodlots
Councillor John Bucci Recreation Report
- Campers for hunting season has been up over previous years with no issues. After the camping bookings are done, the park will be closed and tables will be stored for the winter. Campground will be used again for Pond Hockey.
- Phil Sharkey Memorial Centre is picking up and curling has started. Minor hockey held a Minor Hockey Development Day on Nov 3rd with all minor hockey teams participating. Practices and games are being booked continuously.
- The Fitness Centre is going to run another membership promotion until just before Christmas. “Buy three months, get the fourth free”.
- Self Defence classes under the leadership of Bill Sharkey, continue every Saturday morning in the Activity Room. Good numbers have been attending.
- The 12 x 16 and 6 x 6 storage sheds have been delivered to the Arena and school respectively, and both will be well used.
- Contact has been made with the World Pond Hockey by e-mail in regards to the 2019 Pond Hockey Weekend. I have cc’d, Patty, John and Tony on all correspondence. Area of concern, is the lack of RCMP presence in the last three years. There has been issues of fires being started and vandalism. RCMP presence would be a huge help and council needs to try to see why they have not been around to one of the biggest winter weekends in the province. Also, Ambulance NB needs to be visible as well, there presence has dwindled in the past few years and council needs to take the lead on these two very important issues.
- The partnership the village and the 2019 Graduation class had was an outstanding success for Halloween. All feedback from this event was positive and something that we should look at again next year.
- Dec 1st, will be the Festival of Trees from 1-4 and Parade at 6pm. Parade theme this year is: A Disney Christmas. Planning is going great and should be a huge success.
- I attended a Western Valley Recreation Managers meeting in Perth-Andover on Oct 11th.
- Done interviews for Maintenance Worker.
- AAA Bantams has booked Nov 24th as a team development day and will have on ice and class room instruction. They also have games booked in January.
- Finished putting ice in
- Built curling hacks and rebuilt stand for curling brooms
- We received new hockey nets. They are now laced and ready. We put the really old ones up at the compound. And the ones from last year are at the other end of arena to be used as spares.
- Lots of trees have blown down onto Nature Trail. I have been sawing them up and getting them off of walking path.
- Re-programmed all the new remotes for park gate. Deleted all the old ones and reprogrammed them as well.
- Received new building for tractor. It has been stained and an extra lock installed.
- Crossing guard building came also and has been stained.
- Changed the oil in the tractor.
- Have called people for quotes for 2019 budget.
- Changed a few light bulbs around the arena.
- Changed 4 light bulbs at Welcome Center.
- Tennis nets have been removes and put away for winter.
- Monthly fire inspection and alarm testing done.
- Some bulbs changed on poles in parking lot. Some require new ballasts.
- Daily ice maintenance, flooding, edging, shaving and checking ice plant.
Councillor Bucci noted of the presence of the RCMP and Ambulance during this event were none this past year. As noted in the recreation managers’ report the council needs to take the lead in writing letters addressing this issue. It was noted the event needs more support from the village.
Councillor Maureen Porter
- September minutes were approved
- Canadian Library month was busy with several activities including an author visit, Read Local Program, Harvest House musical program, and games in the library.
- In November, we hosted the CBDC who gave a presentation on the services they offer to businesses in the area. We had 3 attendees, and the session was very informative.
- The legion provided items for a WW1 display in the cabinet, along with a book display.
- Science East is scheduled to make a visit to the library sometime in November.
- A program on financial literacy – financial abuse is also scheduled for the afternoon on Nov 26th, put on by the Canadian Banker’s Association.
- Talk with me will be doing a special session on Singing with Babies on Nov 20.
- Rug hooking group meets biweekly, and the knitting group will be joining them as well.
- Our annual Christmas Family Night is scheduled for Thursday December 6th, with a puppet show, Christmas music, cookie decorating and refreshments.
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
Councillor Bucci attended the meeting of November 9th as Councillor Porter was unable to attend. The meeting surrounded discussion of the Lab Super visor from Horizon asking that ticket system be implemented on a trail basis at the center as they would like to have the data. It was noted this is already been done in Perth-Andover. It was questioned by Councilor Bucci why they required this data. Palliative Care was discussed that the usage of the 30 day bed be utilized as this bed is only used 40% of the time. It was also noted that better communication with the board and that there will only be three closure days in 2019. Councillor Bucci stated there was discussion of physician assistant being on a trial basis in Fredericton. The next meeting is scheduled for February 8, 2019 @10:00 am.
Councillor Tony Wright
- 2 Assistance to ANB (workplace accident on bridge, and lift assist)
- 2 Trees on power lines
- 1 Flue fire
- 1 Mutual aid to Perth Fire Dept. (Structure fire)
- 49 man hours
- 660 hours to date
Councilor Wright noted that more frequent meetings of the committee will probably start soon.
MOTION: Acceptance of committee reports and financial reports for October be approved – Councillor Wright, Deputy Mayor Harding Motion Carried – 2018-170
9. Clerk-Manager Report
- Minutes types
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of October meeting have been addressed with appropriate correspondence
- Program wage claims submitted
- Emails addressed
- Financial reports given to dept. heads
- WCB audit completed for 2016-2017. Have not received the results yet. In relation to council fees and contractors who are not registrants with WCB the Villages is required to pay the SCB rate for this.
- HST return from previous reporting period submitted
- Attended a Regional meeting of CAO in Hartland on Nov. 8
- Worksafe has set the 2019 assessment rate at $2.92. This is a base amount to start with then each individual employer is assessed on their past experience. Depending on that factor their rate possible may increase. Last year the basic assessment rate was $1.70 but the Village rate was $2.79/100 payroll.
- Currently working on drafting by law requirement under the New Local Governance Act
- Started the budget and have requested that department heads submit their departmental budgets first thing Monday morning on November 26th.
10. Business arising from the Minutes
Mayor Fenner noted that council stipends will not be eligible for the 1/3 credit after 2018. This will put council members in a different tax bracket. The CRA have mandated this provision in 2018. Mayor Fenner advised she will ask UMNB how other municipalities are addressing this issue
a) Response received from Dept. of Transportation Infrastructure, Acting Minister Denis Landry regarding the letter forwarded from the Mayor concerning the lack of pedestrian access to the Tobique River Bridge as it undergoes a major rehabilitation. The department advises due to design and construction, engineers have reviewed this issue and have advised that there is no safe way to allow pedestrians to cross the bridge while the works is in progress and the bridge is reduced to one lane. As there appears to have been lack of consultation and communication between DTI and the village regarding the impact of this project, I have asked my executive management team to improve stakeholder engagement on these type of projects.
11. New Business
a) Plaster Rock Public School Library in celebration of Canadian Library Month, is preparing to launch its 18th annual Adopt-A-Book Event. A donation may be made and the library staff will select a book for you. (2017 donation $25.00)
MOTION: The village donate $25.00 towards the adopt-a-book program through the library – Councillor Porter, Councillor Wright Motion Carried 2018-171
b) Village Volunteers
Mayor Fenner noted she feels that council is letting these individuals down. There has been no thanks going out to them from council in any means. They are being taken for granted from the people who plant flowers to the Christmas decorators.
The clerk-manager noted in discussion with the recreation manager it was noted that volunteer week is April 7-13, 2019. The village could have an open house for community volunteers. Councilor Wright thought that was a good idea as none would be left out as it would be open to all volunteers.
a) Premier Blaine Higgs has appointed Jeff Carr as the Minister of Environment and Local Government
b) Ecoleo Consultants – provide governance support and human resources.
c) Katie Elisio from NB EMO advising of the following; Peter Kavanagh will be taking over RSC 12 as of November 12, 2018. In ongoing structural changes, Regional Coordinator Jason Cooling has been appointed Area Manager and is overseeing RSC 12, among others.
d) Tobique Valley Manor Inc. requests the presence of Mayor and Council at the lighting of the 17th Annual Tree of Memories at the Manor on December 11, 2018 at 6 pm. (Please advise the clerk-manager of your attendance or not by Monday, Dec 3rd)
e) Department of Justice and Public Safety, Honorable Minister Denis Landry advises the policing fees for 2019 for the village is $192,506 which is an increase of $720 from 2018 fees. The province has projected a total amount of $5,865,870 for RCMP policing services to Region 12 for 2019.
f) UMNB sharing information from Worksafe NB concerning a Christmas parade accident that result in the death of a municipal worker. Incidents such as these are reviewed internally through the Accident Review Committee, which is a committee that reviews the causes and contributing factors of all serious incidents and fatalities. In reviewing this incident, the committee recommend that a letter be sent to all municipalities in NB with a reminder to be cautious during preparation and the carrying out of parades on municipal roads.(copy of letter provided to Rec, Public Works and Fire department.)
13. MOTION: Next Meeting Date be Monday, December 17th, 2018 @7:00 p.m. – Councilor Porter, Councilor Wright Motion Carried 2018-172
14. Closed Session – Land, Labor
MOTION: Meeting go into closed session @8:12 p.m. – Councilor Porter, Councilor Wright Motion Carried 2018-173
MOTION: Meeting reconvene into regular session @9:05 p.m. – Deputy Mayor Harding, Councilor Bucci Motion Carried 2018-174
MOTION: Habitat for Humanity Fredericton Area be advised that council supports their organization in selling the property they own on Cedar Street – Councilor Bucci, Councillor Wright Motion Carried 2018-175
MOTION: Dylan McAskill be hired as a Recreation Facilities Operator with a six month probation period – Councillor Bucci, Councilor Wright Motion Carried 2018-176
15. Adjournment @9:10 p.m. by Councillor Bucci
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager