November 20th, 2017
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Absent: Mayor Alexis Fenner
Public: Corrine Fitzherbert – Victoria Star, Plaster Rock Library Representatives; Patty Corey and Carolyn Crawford
Staff: Patty St. Peter, Clerk – Manager
- 1. Call to Order at 7:00 p.m.
- Opening Prayer: The meeting was opened with the Lord’s Prayer
- Recording of attendance
- Disclosure of Conflict of Interest – None
- Approval of Agenda
MOTION: Approval of agenda – Deputy Mayor Harding, Councillor Wright
Motion Carried 2017-118
- Approval of Minutes
MOTION: Minutes of Regular Meeting October 23rd, 2017 and Special Meeting November 7th, 2017 be approved as circulated – Councillor Porter, Councillor Bucci
Motion Carried 2017-119
- Plaster Rock Public School Library Presentation
Mayor Fenner welcomed members from the library and opened the floor to the representatives. Carolyn Crawford stated Patty Corey will present the libraries budget for 2018 and added Patty does a great job at the library as it’s the busiest it’s ever been. Presentation included the following:
The Plaster Rock Public School Library continues to offer essential services to the Village of Plaster Rock surrounding communities, and students of TVMHS, fulfilling educational, informational, cultural and recreational needs of people of all ages. We are information specialists in a world where the quality of information can mean the difference between success and failure. As part of the New Brunswick Public Library Service, we offer our patrons access to the entire provincial collection of books, magazines, DVD’s, CD’s, audiobooks, Playaways, language learning materials, eBooks, and a number of other electronic resources. Locally we offer a growing collection of genealogical and local history materials as well. Regular programming includes a weekly story hour for preschoolers from September to June, Summer Reading Club for children of all ages, special March Break and Christmas family programs, the Hackmatack Reading Program, a year round weekly Meet and Greet coffee hour for adults, noon hour games and crafts for students of TVMHS, after school craft and STEM programs for students, computer help and training, monthly Rhymes and Songs with preschoolers by the Talk With ME program, an ongoing used book sale which generates revenue for new material, a yearly plane sale fundraiser, and an annual Adopt a Book program which adds funds to the library for collection development.
Our priorities for 2018 include:
- The Plaster Rock Public School Library will endeavor to maintain and enhance the current level of programming with our 1.5 staffing level.
- Follow the new Strategic Plan released by the New Brunswick Public Library Service, including offering Every Child Ready to Rad workshops, providing an interactive learning space for children, and offering after school and STEM programming to students as time and resources allow.
- Continue reaching out to community organizations and enhance partnerships to promote library services.
- The efforts of the Tobique Valley Genealogy Group will continue to be supported by the library board.
- The Computer Evergreening Plan will be continued to be followed, with new computers and software purchased as necessary to maintain library standards.
2018 Operational and Capital Budget
Programming – ongoing support of a variety of library programs for a budget of $6500.00.
Carolyn and Patty vacated the meeting at 7:10 p.m.
- Garbage Collection Tender
The clerk-manager advised since the ad for tendering of services for garbage collection was put out the needs of the village have changed. The change is due to the village moving forward with a recycling program. Therefore, the one tender received would not cover the current needs to the village.
MOTION: The village re-tender for garbage collection to include 3 regular collection days and 1 recycling day each month – Councillor Bucci, Councillor Wright
Motion Carried 2017-120
- Committee Reports:
MONTHLY INCOME EXPENSE
GENERAL $175,678.37 $ 106,517.94
WATER & SEWER $ 30,905.06 $ 26,528.68
TOTAL $206,583.43 $133,046.62
- Oct 4th – Attended a two day South Central Forestry meeting and seminar in Woodstock. Subjects included reforestation, logging practices and spraying. Also attended a tour of Crabb’s Pellet Mill and Lumber Mill.
- Oct 12th – RCMP Mayor’s Police meeting in Woodstock.
- Nov 3rd – Meeting in chambers with Regional Development re future needs of the mill and its need for future development and streaming production.
- Nov 3rd – seminar in Fredericton on the requirements of the PNB in Asset Management.
- Nov 7th – Special meeting in chambers
- Nov 9th – DFMS Remembrance Day Ceremony in the morning and TVHS in the afternoon. Attended a RSC meeting that evening.
- Nov 11th – Remembrance Day service at the cenotaph.
Deputy Mayor Gary Harding
- Installed new pump in Well number 1
- Flushed sewer line on Main Street
- Finished 8 inch main line to cross First Street
- Ditched Wellington Street and Sutherly Drive
- Hauled old fill from shop to Home Hardware
- Installed concrete blocks to make a bin for cold patch
- Installed two new injection lines on Plow Truck
- Two loads of chips to Park
- Repairs to hydraulic hose on Loader
- Flushed main line and lateral on Main Street
- Repaired foot pedal on Trackless
- Built and installed 76 feet of fence on Main Street
- Repaired floats at Lagoon
- New pins and bushings on Trackless Plow
- Repaired lawns on First Street
- Installed winter tires on Plow Truck
- Changed tires on four wheel drive
- New plow attachment in for Plow Truck
- Repaired floor on Trailer
- Winterized Pool building
- Cleaned up old Fire Hall
- Disposed of old pump and piping from Well
- Cleaned man holes on Main Street
- Flushed lines on Main Street
- Did water survey
- Installed thirty feet of culvert on Centennial Street
- Packed away mowers and whippers
- New U-Joint in old Fire Truck
- Cleaned out catch basins
- Built shield for salt spreader
- Digging out Christmas decorations
- Supervised Press we test at New Booster Station
- Repaired hole in cab of Trackless
- Painting done on Loader Blade and Snow Blade and Trackless
- Ordered new plow for Big Truck
- Snaked sewer line on Main Street
- Correlator in to check water lines on Main Street
- Inspections done on Plow Truck
- Repairs done to Loader Snow Plow, new bushings, cracks welded, new feet and braces and pins for cylinders
- Repaired water break on Craig Street
- Flushed line on Fraser and First Street
- Installed new hydrant on Sunrise Lane at back of the lot and removed old one. Installed a gate valve and a sixty foot six inch line
- Calcium on Suthery Drive
- Repaired Pipe Rack at shop
- Two loads of chips to Park
- Ditching bucket for Hoe repaired with new bottom
- Repaired catch basin on Main Street
- Installed catch basin risers on By Pass and Main Street
- Repair work done to waterway by Bridge on Main Street
- Patched at Pavilion
- Repairs done to Salter and Trackless
- Repair done to belt on Plow Truck Salter
- Dug on Tobique Street installed five hundred feet of four inch water pipe and gate valve to go to Merrithew Street
- Repaired manhole on Merrithew Street and connected three houses to new water line
- Rays Paving was in to patch Tobique Street, First Street, Harrison Street, Wellington Street, Roulston Avenue, Cedar Street, GoodFellow Street and Main Street
- Cleaned out salt shed
- Flushed hydrants and installed markers
- Pumped out septic tanks on Main Street and Everett Lane
- Two new light holders on new Plow Truck
Tobique Forestry Advisory Committee
The October meeting was held on the 31st with a presentation of controlling forest insects with Mimic. This is a pesticide Mimic is an insect growth regulator used to control leaf-eating insects that cause damage or death in trees. Tebufenozide is the active ingredients in the formulation, which control forest defoliator pests such as gypsy moths, tent caterpillars, budworms, tussock moths and loopers.
Councillor Porter questioned if the booster station is up and running and why asphalt was done at the hospital and not on the main street by the Catholic Church. Deputy Mayor Harding mentioned the water testing was completed. The date set for decommissioned is not until December 1st. Deputy Mayor Harding advised by filling the dip on main streets it’s not going to rectify the situation. Councillor Porter asked if a letter was forwarded to DTI concerning this issue. The clerk-manager advised this had been done.
Councillor John Bucci Recreation
- Christmas in the Village – A Festival of Trees – Welcome Centre – Saturday Dec. 2 from 1 – 4 p.m. To date we have a $300 sponsorship from Boyd Harding Ltd. for the photo booth and 13 Goodwill Business Sponsors at $35.00 each. This is an inclusive family day where community can enjoy the season and ten non-profit organizations have a chance to raise funds. The natural Christmas trees will be supplied to them by the Village (through the sponsorship donations), which the non-profits will trim. There will be a silent auction and the money made from the tree will be a donation to them. We will have local musicians supplying seasonal sounds. There will also be refreshments. Kiddies can get a photo with Santa and will have the photo when they leave along with a bag of Christmas treats. I hope people will show goodwill by bidding on the trees to fund the non-profits, enjoying the different Christmas trees, music and refreshments in a community gathering. $2.00 entry fee.
- Christmas Parade – 6 p.m. leaving from High School and completing the route to the Tobique Plex. Since all the activities are in the afternoon, once the parade is done, the celebration is complete. To date we have about ten floats confirmed.
- Scarecrows – this event was a hit. Thirty two children attended and the feedback from parents was positive. This event will be held again next year on October 6th.
- Figure skating is going well and the skaters are improving every week. In order to continue we will need to start a Figure Skating Club through NB Skate and Skate Canada.
- Dance instruction is very popular and well attended.
- Campground – We had between 8 and 10 campers in the park throughout hunting.
- Grants – received $1,000 grant for Canada 150 Skating Day December 10th. Applied for a grant for the evaluation piece of the age-friendly Community Initiative which will involve feedback regarding recreational spaces and places from all age groups and all LSDs.
- Ice – High school tournament scheduled for Nov. 24, 25, and 26th at Tobique Plex.
- Professional Development – Attended a one day professional development workshop “NB Plays – Gold in Action” focused on providing recreation & exercise programs to the senior co-hort. As a result I’ve connected with Ageless Grace, a program specifically designed for those age 55+. Training is scheduled for January 19 & 20th in Miramichi.
- Administration – Budget planning and solving staffing issues.
- Replaced a door closer on door to dressing room number 5
- Yves from De La Pointe Extinguishers brought back the fire extinguishers that he had done 5 and 6 year inspections on and we put them back where they belong. He also picked up 2 air tanks at the fire hall to do inspections on.
- Changed the ballast in a light fixture in dressing room number 2 and replaced a protection cover over a sprinkler head.
- Replaced a motor on the dehumidifier.
- Worked with Service Providers to get an approximate cost analysis for equipment at the Tobique Plex over the next 10 years. Hoping to have something put together before the end of December.
- Got a quote from Grand Falls Carpet to supply and install rubber matting from players entrance to where the matting starts in hallway, also a blind for Janet’s window and ordered these.
- Did weekly maintenance on Ice and Zamboni.
Councillor Bucci noted that 120 men’s teams and 12 women’s teams have registered for next year’s event. Teams registered as far as Germany and Slovakia.
Councillor Maureen Porter
It is Canada Public Libraries Month in October. Adopt a Book selections have been purchases and are on display. Denise McClure was in last Thursday to speak on memory issues. The Canadian Music celebration is planned for October 19th. A quilling workshop is planned for Friday, October 13th. A small business presentation will hopefully be taking place in November. Following that, the next big event to plan for will be Family Christmas night. It was agreed upon by all to purchase sweets for our musical evening from the bakery in town.
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
Councilor Porter advised the terms of reference of membership is being amended that reflect village representation changing from 3 members to 2 members. The next scheduled meeting is February 9, 2018
Councillor Tony Wright
- 1 Vehicle Fire
- 1 MVA Vehicle drove through wall at RBC
- 1 Meeting
- 1 Transport truck rollover Renous
- 1 Structure fire
- 1 Flu fire/Structure fire
- 1 Brush fire
Economic Development – No report
Pond Hockey – No report
Councillor Wright advised that J.P. and he have been in contact regarding the Neighborhood Watch program. Currently there’s no interest but thought the programs could be readdressed in the spring to see if more interest was there.
MOTION: Acceptance of committee reports and October accounts payables be approved for payment – Councillor Bucci, Deputy Mayor Harding Motion Carried 2017- 121
- Clerk-Manager Report
- October and November Minutes completed
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of October meeting have been addressed with appropriate correspondence
- Accounting (Bank Recon, direct payroll, transfer to water account etc.)
- Dept. Heads provided departmental financial reports for September
- Work ability claim filed
- Submitted the final claim for ACOA program (score clock and pump)
- Tender out for Solid Waste Collection
- Meet with Insurance Company on Oct 26
- Attended a meeting Nov 3rd with RDC
- Business arising from the Minutes – Nothing to address
- 5 New Business
- a) Bullying Canada requesting financial support donation towards their services they provide to students such as the National 24/7 Telephone Support Network, Website, and Youth Voices Speaking Program. The village had donated through the local Bullying Committee at Tobique Valley High School
- b) Donald Fraser Memorial School is asking for a donation towards their playground equipment which the total cost of $48,174.69. They have received funding through ASD-W of $15,000 and the school has $5659.54 left from their fundraising activities to put towards the project but is short the difference. Councillor Wright noted we need to remember the village wants their own playground. It was noted they need to replace two structures that are pressure treated.
MOTION: The village donate $100.00 towards the DFMS playground project – Councillor Wright, Councillor Porter Motion Carried 2017-122
- a) Denis Landry, Minister of Justice and Public Safety advising the Village of Plaster Rock portion for policing services for 2018 is $191,786
Clerk-Manager noted in 2017 the cost was $198,305 with 2018 being $191,786.00. This is a decrease of $6519.00.
- B) Tobique Valley Manor Inc. 16th Annual Tree of Memories on Thursday, December 7th, 2017 @600 p.m.
- Next Meeting Date: Monday, December 18th, 2017 @7:00 p.m.
MOTION: The next Regular Council Meeting be scheduled for Monday,
December 18th, 2017 @7:00 p.m. – Councillor Wright, Deputy Mayor Harding
Motion Carried 2017-123
- Closed Session – Labor and Land
MOTION: Meeting go into closed session @7:46 p.m. – Councillor Wright,
Councillor Bucci Motion Carried 2017- 124
MOTION: Meeting go out of closed session @9:36 p.m. – Councillor Porter, Deputy Mayor Harding Motion Carried 2017-125
MOTION: Meeting adjourn @ 9:40 p.m. – Councillor Porter Motion Carried 2017-128
Patty St. Peter, Clerk-Manager Alexis Fenner, Mayor