November 18, 2019
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star, Joy Briggs and Patty Corey Library Representatives, Tracey Johnston, Lorena Fournier, Viola Michaud
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Approval of the agenda presented – Deputy Mayor Harding, Councillor Bucci – Motion Carried 2019-176
6. Approval of Minutes
MOTION: Regular Meeting of October 23rd, 2019 and Special Meeting of November 5th, 2019 minutes be approved – Deputy Mayor Harding, Councillor Wright
Motion Carried 2019-177
7. Plaster Rock Public School Library Budget Presentation – Patty Corey
Mayor Fenner opened the meeting to the library representatives.
Joy Briggs noted good evening to those in attendance.
- The Plaster Rock Public School Library will endeavor to maintain and enhance the current level of programming with our 1.5 staffing level
- Follow the new Strategic Plan released by the New Brunswick Public Library Service, including offering Every Child Ready to Read workshops, providing interactive learning spaces for children, and offering after school and STEAM programming to students as time and resources allow
- Complete the craft and hobby equipment lending library
- If funds are received from New Horizons for Seniors, proceed with establishing a Seniors Community Makerspace within the library
- Pursue a partnership with Brilliant Labs, establishing a Makerspace in the library for young people and enhancing out STEAM capabilities
- Continue reaching out to community organizations and enhance partnerships to promote library services
- Continue to follow the Computer Evergreening Plan with new computers and software purchased as necessary to maintain library standards
Operational and Capital Budget – 2020
Programming-ongoing support of a variety of library programs – $2000.00
Telephone and Office Expenses-monthly telephone, printer, cartridges, misc. office supplies – $2000.00
Furniture and Fixtures – $650.00
Book and Magazine Purchase – $100.00
Computer Replacement, licensing, fees – $1600.00
Board Expenses-membership in NBTLA – $150.00
Total 2020 Budget – $6500.00
Mayor Fenner stated the library is requesting $6500.00 for next year’s budget. Ms. Corey advised that is correct as this is what we need at the present time.
Council thanked them for coming.
Vacated the meeting @7:15 p.m.
8. Committee Reports
Mayor Fenner advised as she will provide September totals as they were unable last month
Finance – September
MONTHLY INCOME EXPENSE
GENERAL $170,320.32 $164,702.60
WATER & SEWER $ 36,727.28 $ 26,999.76
TOTAL $207,047.60 $191,702.36
Finance – October
MONTHLY INCOME EXPENSE
GENERAL $132,129.59 $ 66,853.16
WATER & SEWER $ 31,847.73 $ 20,123.16
TOTAL $163,977.32 $ 86,976.32
Mayor Fenner reported of the 2018 Audit.
On September 18, 2019 Natalie Stacey from Grant Thornton presented the village financial statements for the year ending December 31, 2018. She advised the consolidated statements show a total revenue of $2,117,653 and total expenses of $2,255,705. The Accumulated surplus end of year is $3,378,169.
Natalie stated in converting the surplus back to the old standards the following is the outcome for the year ending 2018. General Operating Account shows a surplus of $33,742 with the Water and Sewer having a surplus of $25,608. The reserve showing a surplus of $24,577.
Regional Service Commission The last meeting was held on October 30, 2019 in adoption of the 2020 Budget for which it was approved.
Mayor Fenner read a notification of Appalachian Range Route rerouting.
I wish to make you aware of a minor adjustment to the Appalachian Range Route designed to maximize traveller’s exposure to tourism assets and the community of Plaster Rock.
This adjustment will involve installing signage that directs travellers off route #108 and through the Main Street of the Village of Plaster Rock.
The objective of the Scenic Drive Network is to direct traffic off the high-speed highways on to the Scenic Drives, enticing the visitor to lengthen their stay in New Brunswick. The Department of Tourism, Heritage and Culture (THC) in partnership with the Department of Transportation and Infrastructure (DTI) is taking steps to enhance the Scenic Drive wayfinding used by visitors to navigate their way, access goods, services and experiences, ultimately increasing tourism expenditures and the visitor experience.
Resulting changes to highway signage will be completed by DTI in time for the 2020 tourism season. This adjustment will also be reflected on the official tourism New Brunswick website.
Village Council has been invited to attend a stakeholder meeting with NB Power on Monday, November 25th at 1:30 to 3:00 pm at the Sharkey Centre by Andrew Harvey MLA
Southern Central NB Forestry Working Group
No meeting scheduled to date
UMNB – No report
RCMP – Mayor Fenner advised the report was too large to print out.
Deputy Mayor Harding
. Flushed sewer line on Main Street
. Sand was delivered
. Repair shut off at Davidson Apartments
. Cold patch delivered
. Rebuilt trackless salter
. Rebuilt conveyor on Plow Truck.
. Riser and cold patch at Pharmasave
, Spread gravel on driveway at Well House
. Built 30 banner holders
. Built 50 new hydrant markers
. New side plates on trackless back up alarm
. Winter tires on plow truck
. New starter and ground cable on flush truck
. Rebuilt trackless blades.
. Repair to Loader shifter
. Two new tires on front of Cube Van
. Inspection on 4 x 4 and Plow Truck
. New shelter built for oil tank
. Ditched on Spruce Street
. Pumped two septic tanks out
. Repair on ABS sensor 4 x 4
. Service done on Backhoe
MOTION: Probationary period for Matt Ruff be approved as completed – Councillor Wright, Councillor Bucci – Motion Carried 2019-178
Tobique Forestry Advisory – No report
Cemetery Committee – Deputy Mayor advised the vault will be used during this season.
- The 120 Liberation 75 tulips bulbs were planted by our Co-op student David Green and Corinne did a photo and a very nice, detailed story about the history and background of the tulips in the Victoria Star.
- I have developed a series of themed skates for this season. The first one was a Halloween Skate. It was well attended even though, due to the power outage on Nov. 1st, it was postponed to November 8th. The next themed skate is scheduled for Nov. 22nd and is an 80’s theme with a Christmas skate on Dec. 20th.
- The Santa Claus parade, at the request of council, was changed to 1 pm on Saturday Nov. 7th, and will conclude in the arena parking lot, and hopefully provide more visitors for the Festival of Trees, also on Dec. 7th, from 1 – 4 at the Welcome Centre. I am working at organizing the parade and am hopeful groups and individuals will be eager to put a float in the parade.
- Festival of Trees – I have a donation to cover the cost of the photo booth, so families can get a free photo with Santa again this year. There is a $2 admission, and guests can have hot chocolate and cookies, plus Christmas treats for the children from Santa while enjoying the trimmed treas.
- Local business has been very generous with donations towards the Festival of Trees. This funding will be used to provide trees, a tree stand and some lights and/or ornaments for the charities attending the Festival of Trees. Looking forward to a great turn out this year, good bids on the trees, and success for the charitable organizations.
- To date, the following charities will be participating: the Legion, Mama Bear Cancer Fund, the Victoria County SPCA, the ACUCW, Accessibility and Leisure, Freewill Baptist Church Women, and Summerfest. These organizations can also sell Christmas items from their stalls.
- This year K93 will be broadcasting live from the event.
- The Fitness Centre Winter special has been very popular.
- The campground has been well utilized throughout hunting season, with a good number of sites filled; at times all sites were filled.
- The canteen opened on Nov. 8th.
- The grad 2020 students did an awesome job with the Halloween Maze and raised funds for the 2020 grad class.
- The Learn to Skate programs are well attended and the funding through the bilateral agreement with the Province of New Brunswick and Sport Canada has indeed met its goal by making this recreation program more affordable for families and helping children become more active. With this funding I was also able to purchase new hockey helmets with safety grills for the little ones to wear while on the ice. These helmets will remain at the arena for young skaters to use.
- Parts have been ordered for one of the sequencers in the sound booth and this will hopefully be repaired by the time you read this report.
- I began working on the Recreation budget since mid-October.
- General duties include staff scheduling, hockey scheduling, and human resource matters to name a few.
Councillor Bucci advised Anne Marie Deschenes has been hired to operate the canteen for the village for the season.
Councillor Bucci advised that thirty-five banners honoring veterans were put up this year and to date there has been sixty new ones to be added for next year. It was noted of the possibility of having over 100 banners.
. Fixed water leak on Zamboni
. Changed lights in dressing rooms 1 & 2
. Put barrier up between Zamboni room and players entrance
. Change filters in air units on top of roof and wash steel filters on air exchangers on very top of roof
. Spread rest of load of top soil in campground
. Cut and move a bunch of trees off nature trail
. Took mower deck off tractor for winter and put in storage
. Flower boxes from park and by the bridge moved by wood shed in park
. Re-program all the park gates remotes
. Install a new monitor in Janet’s office
. Fix rope above glass that goes around netting
. Empty all the flower pots around arena and Welcome Centre and put pots in storage
. Get electric lift from church and help set up Halloween maze
. Put new lock on stall door in park bathroom
. Turn heat on in storage rooms under the bleachers and entrance to lobby
. Changed blade and greased Zamboni a few times
. Took down tennis nets and put in storage for the winter
. Took picnic tables from the pavilion and playground and stood them under canopy in park
. Fix leak in window in Joys building at school
. Got in floor heating working
. Took all swings, slides and airplane and put in storage. Locked playground gate for the season
. Got new knob for hot dog machine in canteen
. Move big benches onto step at Welcome Centre
. Picked up all the garbage by pool along truckers route
. Lots of shovelling and salting
. Ice Maintenance with lots of flooding ice and setting up for skating and hockey
Pond Hockey – Councillor Bucci noted Councillor Wright will report on this.
Library – Councilor Porter noted last meeting was cancelled and has been reschedule for tomorrow night.
Joint Health& Safety Committee – No report
Tobique Valley Community Health Centre Advisory Committee
Councillor Porter advised that a new nurse practitioner will be starting in January and palliative care is still items being looked into.
Councillor Bucci advised he is a member of this committee but is not representing the village he is a community member.
Mayor Fenner advised that Dr. Wecker is looking for a replacement for his practice as he plans on retiring in the next few years.
Discussion on doctor recruitment for this area. It was noted the village and the Community Health Centre need to work together on this
Councillor Tony Wright
- 1 Transformer on fire
- 1 Power Pole on fire
- 1 MVA
Economic Development – No report
Councillor Wright advised the meeting was to start organizing in preparing for the
2020 event. The financial report was read with discussion on what they have spent within the community.
Mayor Fenner advised the Village Christmas Dinner will be held on Sunday, December 1st with doors opening from 12:30 p.m. to 4:30 p.m. Take out order will be taken from 10 am to 11 am with pick up before noon.
MOTION: Acceptance of committee reports and financial reports for October be approved – Councillor Wright, Deputy Mayor Harding – Motion Carried – 2019-179
9. Clerk-Manager Report
- Agenda, admin report and financial report for meeting
- Council Meeting – typed department head reports that where submitted to office and put together all information for council packages
- Daily responsibilities
- Items of August meeting have been addressed with appropriate correspondence
- Emails addressed
- Financial reports given to dept. heads
- Bank reconciliation
- Payroll (direct deposit)
- Operational Administration duties
- Attended a workshop as part of the UMNB Oct 4th in Fredericton
- Advised the RSC assigns civic addresses in the village
- Five year Plan submitted along with letter
- Letters forwarded to Property Owners voicing councils concerns of the pathway being used as a roadway to access Main Street and Brook Street
- Donation to Lions Club forward for Silent Auction
- 2019-2023 Gas Tax Capital Investment Plan Submitted
- Letter forward to property owner on Brook Street advising of the condition of the ground of their property
- Letter forward to Michelle Leach
- 2018 Audited Financial Statement and Management letter forwarded to the province
- The CAO’s of the Western Valley have formed a Western Valley Administrators Association. The next monthly meeting is scheduled for November 21, 2019 in Florenceville. The association has formed sub committees. I’m a member of the Shared Services and Economic Development. I have asked Janet to set on the Tourism Committee for which she has accepted. The association is looking into have training on unsightly premises on February 12, 2020. The cost will be shared between the members planning on attending. The association are members of the professional administrators employed in the Upper Saint John River Valley.
- The GIC in the amount of $61,167 has been cashed and deposited into the general operating account to go towards paying off the smallest debenture for the recreation facility. Pond Hockey has provided the extra funds to pay off this debenture in the amount of $15,833. A thank you letter has been forwarded to Pock Hockey
- Budget Process has begun. Dept. Heads have submitted or will submit their departmental budget as of tomorrow November 19th. The public works foreman has asked to be part of initial discussion of his department’s budget. Last year I did mention this upon the completion of the budget that department heads be present when their budget is being reviewed so they may answer questions that council may have.
10. Business Arising from the Minutes
a) Neal Jury requesting permission to have liquor during the rental of August 1, 2020 at the pavilion and welcome centre.
MOTION: Neal Jury be allowed to have liquor during his rental of August 1, 2020 but is required to apply for a special events permit – Councillor Bucci, Councillor Porter – Motion Carried – 2019-180
11. New Business
a) Tobique Valley Manor Board inviting Mayor and Council to the 18th Annual Tree of Memories at the Manor on December 3rd, 2019 @6:30 p.m.
b) Summerfest Committee requests that Janet Greer continue in attending meetings as a representative from the village in order to maintain open communication.
It was agreed that Janet Greer attend the meetings.
c) Tyler Tompkins requesting that alcohol be allowed at the pavilion for their wedding reception and dance on July 3rd, 2020.
MOTION: Tyler Tompkins be allowed to have liquor during his rental of July 3rd, 2020 but is required to apply for a special events permit – Councillor Bucci, Councillor Porter – Motion Carried – 2019-181
d) Holiday Season Schedule for Village Staff (Christmas Eve) and Christmas gift cards for staff
Council noted this will be discussed in closed session.
a) Dillon Consulting provided copy of the Village of Plaster Rock Sanitary Sewer Overflow Long Term Control Plan Report.
Deputy Mayor Harding noted that council should meet with the Minister of Public Safety concerning crime in the area. Councillor Bucci stated the village did forward a letter to the minister. The clerk-manager advised a letter was forwarded and a response was received. Deputy Mayor Harding asked did it come to council. The clerk-manager responded, yes as is was on the October agenda.
Mayor Fenner advised the RSC will be having a meeting with the Minister of Public Safety. It was noted a meeting should be with council here.
13. Meeting Date
MOTION: Next Meeting Date be Monday, December 16th. 2019 @ 7:00 p.m. – Deputy Mayor Harding, Councillor Porter, – Motion Carried – 2019-182
Corrine Fitzherbert asked council if they had any comments on the outcome of the 2018 Audit.
Councillor Porter asked Corrine if she would like a copy of the audit and she replied yes that would be great.
14. Closed Session – Labor
MOTION: The regular meeting go into closed session @7:49 p.m. – Councillor Porter, Deputy Mayor Harding – Motion Carried – 2019-183
MOTION: The meeting resume into regular session @8:00 p.m. – Councillor Porter, Deputy Mayor Harding – Motion Carried – 2019-184
MOTION: The village advertise for a General Laborer within the Recreation Department – Councillor Bucci, Deputy Mayor Harding – Motion Carried – 2019-185
MOTION: Holiday Schedule for the village staff will be Tuesday, December 24th, Wednesday, December 25th and Thursday, December 26th, all day subject to arena schedule and weather for public works – Deputy Mayor Harding, Councillor Bucci Motion Carried – 2019-186
MOTION: Village staff be given $75.00 gift cards for Christmas – Deputy Mayor Harding, Councillor Wright – Motion Carried – 2019-187
MOTION: Meeting adjourn @ 8:20 p.m. – Councillor Bucci
Motion Carried – 2019-188
___________________________ ___________________________Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager