October 15th, 2018
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright
Absent: Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star
1. Call to Order at 6:59 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Agenda approved – Councillor Bucci, Councillor Wright –
Motion Carried – 2018-151
6. Approval of Minutes
MOTION: Regular Meeting of September 18th, 2018, minutes be approved – Deputy Mayor Harding, Councillor Bucci – Motion Carried – 2018-152
MOTION: Special Meeting of September 26th, 2018 minutes be approved – Deputy Mayor Harding, Councillor Wright – Motion Carried – 2018-153
7. Salt Tender
Greg Nevers – $25.23 (29.01) per metric ton
Lavoie Enterprises Inc. – $25.00 plus tax ($28.75) metric ton
MOTION: Lavoie Enterprises Inc. be awarded the salt tender at a rate of $25.00 plus tax per metric ton for the 2018/2019 season – Deputy Mayor Gary Harding, Councillor Wright
Motion Carried 2018-154
8. Sand Tender
I. R. MacDonald – $8.00 per yard for screened winter sand
MOTION: I. R. MacDonald be awarded the sand tender at a rate of $8.00 per yard for screened sand – Deputy Mayor Harding, Councillor Wright Motion Carried 2018-155
9. Committee Reports:
September – Finance
MONTHLY INCOME EXPENSE
GENERAL $148,046.69 $126,675.40
WATER & SEWER $ 30,040.05 $ 18,264.33
TOTAL $178,086.74 $144,939.73
Mayor Fenner advised of attending the UMNB Conference and found it interesting. The workshop held by the AMANB on How to stay out of trouble (Privacy, Right to Information, Conflict of Interest, Code of Ethics, etc.) was excellent. It was noted the next Regional Service Commission and UMNB meeting is scheduled for next month.
Deputy Mayor Gary Harding
- Repaired a shut off on Brook Street
- New sewer line at residence on Main Street
- New connection for hose by Irving
- Repair to lawn and driveway on First Street
- Repair done on Back Hoe. Reverse shifter
- Painted plow wing
- Build guard for salter on plow truck
- Repair to lawn on Main Street
- Work to new sewer line and manholes on Riverside Drive. ( Completed line Oct 10)
- Car stoppers at arena
- Work done to side walks
- Repair connector for plow wing
- Snaked main line in gully on Main Street
- New catch basin on Brook Street and extended culvert as well.
- New garbage barrels for Park
- Cleaned up yard.
- Moved sand pile
- Cleaned lagoon building
- Rotated tires and new wheel bearing on pick up
- New air valve on plow truck
- Installed salter on trackless
Tobique Forestry Advisory
October 2nd the Adopt-A-Highway litter clean-up was done from Goodine Corner to Crombie.
Councillor John Bucci Recreation Report
- Pool has been winterized
- Hunters are booking campsites for the hunting season. The pre booking of sites has gone well with no issues. Done a letter up in both official languages explaining how it works.
- Ice is in; village staff did an outstanding job getting it ready especially with the added work of installing the curling lines. Well done to Sam, John, Brian and all the crew. Also a thank you to the curlers who helped during the installation of the curling lines. We are attentively scheduled to be open October 15/18.
- I met with the curlers after it was decided that the curling rink was not going to be open for the 2018-2019 season. I am very happy to say that they will curl at the Phil Sharkey Memorial Centre this season.
- A 12 x 16 storage shed has been purchased and will be used to store the new John Deere tractor in among other things. Arrival will be around the 22nd of this month.
- A 6 x 6 shed will be moved to the High School to be used by the crosswalk attendant. This will be done before the end of the month.
- Playground pricing is continuing and the Supervisor of Public Works has agreed to do all the prep work in the spring.
- Fitness Center continues to function very well and has seen an increase of clients. The upgrade of the equipment continues as this is a must for safety reasons.
- Arena schedule continues to be monitored with groups inquiring about ice time. AAA Bantams will be renting ice every Monday evening throughout the winter with games being played also. Opening of rink is attentively planned for the 15th of this month.
- Halloween planning is well underway and will be advertised.
- Christmas Parade and Festival of Trees planning will kick into high gear very soon.
- Self Defence Classes has started on Saturday mornings under the guidance of Bill Sharkey in the Activity Room.
- The planning of the 2019 budget is well underway in this department.
- The renaming of the Tobique Plex to the Phil Sharkey Memorial Centre was a huge success, as the family was very pleased.
Mayor Fenner advised that she on behalf of the village was presented a thank you from the Cadets.
Councillor Bucci noted should anyone be talking with the Cadets there is money for them at the Redemption Centre.
- Received plaque from Acadian Timber and put it up by the time clock.
- Received decals for the work truck.
- Got the pool closed and winterized
- Repaired exit door’s in back of arena
- Changed all air filters in all of the air units inside and on top of arena. Also installed a new belt and tightener in the outside one.
- Washed all pond hockey tarps on both sides
- Got new remotes for the gate at the park.
- Put up a new legion banner in the arena
- Did the fall inspection on all HVAC units inside and outside of arena.
- Put all tables and chairs back into the storage room for winter.
- Drained all low pressure points on sprinkler fire system.
- Got cabinet built for kangoo boots.
- Zamboni had emission test
- Black & MacDonald started up the ice plant
- Ultra-Alarms did the inspection and changed batteries in panel
- Got a shed built for tractor and other storage. Not quite finished yet.
- Did the fire extinguisher inspection
- Started to put in the ice. Hockey lines are painted and the curling lines are painted. We are still flooding with the hose to build up ice.
Councillor Maureen Porter – No reports as Councillor Porter was absent
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
Clerk-Manager advised the chair of the committee had contacted her and was concerned of the absence of representation from council. The chair asked if there would be more of a convenient time of the week for the village. Councillor Bucci noted he had not received a call to replace anyone at the meetings.
Councillor Tony Wright
- 1 MVA
- 2 Fire Alarm Calls @ TVMHS
- 1 Fire at Twin Rivers Sawmill
MOTION: Acceptance of committee reports and financial reports for September be approved – Councillor Bucci, Deputy Mayor Harding Motion Carried – 2018-156
10. Clerk-Manager Report
- Minutes completed
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of September meeting have been addressed with appropriate correspondence
- Program Wage Claims submitted
- Emails addressed
- Financial reports given to dept. heads
- Attended the Worksafe NB Conference in Fredericton
- Information provided to Peter Kavanagh regarding protective services for the 2019 budget.
11. Business arising from the Minutes
a) Asset Management Policy
Clerk-Manager noted a previous copy was given to council for review last month. Council had a few questions concerning the lead committee. The clerk-manager noted she had removed the asset management lead and asset management steering committee. The roles and responsibilities for these two sections have been moved to the appropriate section of the policy.
Councilor Bucci noted under Management and Implementation refers to the asset management steering committee. The clerk-manager will remove this and review to ensure there no other areas that need to be removed.
MOTION: The Asset Management Policy be accepted by the Village of Plaster Rock – Councillor Bucci, Councillor Wright Motion Carried 2018-157
12. New Business
a) 2018 Recognition Gala – Young Entrepreneur of the Year Community Involvement, October 18th, 2018 – Tickets $55.00
14. Next Meeting Date
MOTION: The next Regular Council Meeting be scheduled for Monday, November 19th, 2018 @ 7:00 p.m. – Councillor Wright, Deputy Mayor Harding
Motion Carried – 2018 -158
15. Closed Session – Land, Labor
MOTION: Regular Meeting go into closed session @7:24 p.m. – Councillor Wright, Deputy Mayor Harding Motion Carried – 2018-159
MOTION: Regular Meeting go into regular session @8:25 p.m. – Councillor Bucci, Deputy Mayor Harding Motion Carried – 2018-160
MOTION: The amount of $6891.00 in Lawrence Davidson (H-2) account be written off – Councillor Bucci, Councillor Wright Motion Carried – 2018-161
MOTION: Motion 2018-144 be rescinded that reads -The village purchase a 2018 JCB 4 CX-15 Super Backhoe from ALPA Equipment Ltd at a cost of $165,844.95 – Deputy Mayor Harding, Councillor Bucci Motion Carried 2018-162
MOTION: Motion 2018-145 be rescinded that reads – Be it resolved that the Municipality of Plaster Rock submit to the Municipal Capital Borrowing Board an application for authorization to borrow for a capital expense for the following term and amount:
Purpose Amount Term
Transmission & Distribution $150,400.00 10 year
Moved by Councillor Wright, Councillor Bucci Motion Carried 2018-163
MOTION: Be it resolved that the Municipality of Plaster Rock submit to the Municipal Capital Borrowing Board an application for authorization to borrow for a capital expense for the following term and amount:
Purpose Amount Term
Environmental Health Services $200,000 10 year
Moved by Deputy Mayor Harding, seconded by Councillor Tony Wright 2018-164
MOTION: Meeting adjourned @ 8:26 p.m. – Councillor Bucci Motion Carried 2018-165
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager