October 23rd, 2019
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Wright, Councillor Porter, Councillor Bucci
Staff: Kendy Michaud, Administration
Public: Corrine Fitzherbert – Victoria Star
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
MOTION: For Kendy Michaud to take minutes for the meeting. Councillor Bucci, Councillor Wright. Motion Carried 2019-157
5. Approval of Agenda
MOTION: Approval of the agenda as presented – Deputy Mayor Harding, Councillor Porter Motion Carried – 2019-158
6. Approval of Minutes
MOTION: Regular Meeting of September 16th, 2019 minutes be approved – Councillor Bucci, Deputy Mayor Harding Motion Carried 2019 -159
MOTION: Special Meeting of September 18th, 2019 minutes be approved – Councillor Bucci, Deputy Mayor Harding Motion Carried 2019 -160
MOTION: Special Meeting of October 15th, 2019 minutes be approved – Councillor Bucci, Deputy Mayor Harding Motion Carried 2019 -161
7. Committee Reports
The September financials were not available for the meeting with the exception of the AP Summary. September’s financials will be reported at the November regular meeting.
Regional Service Commission
Prior to the last meetingMayor Fenner had presented council a copy of the 2020 RSC Budget for review
Southern Central NB Forestry Working Group – No report
UMNB – Attended the annual UMNB Conference in Fredericton on October 4, 5, 6.
RCMP – Mayor Fenner reminded council that there will be a meeting with SCAN tomorrow night at the Legion at 7 p.m.
Deputy Mayor Gary Harding
- Ditching along Hillcrest
- Patching done on Brook Street
- New water shut offs at two residences
- Blocks put in on Bridge Street
- Old guard rail brought up from Bridge Street
- Repaired back wall on salt shed
- New starter on 4×4
- Repaired wash out on Riverside Drive
- New tarp for 4×4 salter
- Salt put away in shed
- Order received from Howie Bird
- Hauled old mud away from the garage yard
- Patched Bridge Street and Sunrise Lane
- Dug on Jarvis to cap a 6” line
- Replaced hydrant on Main Street
- Replaced center pins in trackless
- New key switch on trackless
- Flushed and removed roots on Main Street and Fraser Street
- Installed a window well at the Baptist Church
- Flushed lines at PR Housing
- Repaired manholes on Roulston and Main
- Fraser Street tank drained and cleaned
- Church Street tank inspected
- Repaired vent on Fraser Street tank
- Painted stop line on Main Street by the school
- Repaired the lights on plow truck and trackless
- Repaired ditch on Jarvis Street
- Built a rack to hold grass whippers
- Mowed at a residence on Main Street
- Repaired a lawn for a resident on Ridgewell
- Extended the culvert at the shop
- New water shut off at the shop
- Cut trees at the trailer park
- Spread 2 loads of gravel at trailer park
- New salt shield built for plow truck
- Disconnection list done
- Repair done to 4×4 salter
Tobique Forestry Advisory Committee – The annual Adopt a Highway cleanup was completed on October 1st, 2019
Cemetery Committee – The damaged headstone was repaired by Ken Chappel and family. A thank you card will be sent to the family for all their help.
Councillor John Bucci in his absence Mayor Fenner presented his reports.
- The Playground Dedication ceremony was a success, with a good number of people attending and the family was very happy with the Playground and the Ceremony.
- Welcome Centre staining is completed.
- Parking lot signage is here, however staff has been busy with ice and the signs are not posted yet.
- Attended the Western Valley Centre for Coaching Education Awards Banquet and presented my nominee, Lauren Goodine, winner, a Youth Achievement Scholarship.
- Met with VTMHA and Perth Rec. reps to discuss the upcoming hockey season.
- Ice is booked for VTMHA practices, skating, Triple AAA Pioneers, and more as per the schedule that I left in Councillor’s mail slots.
- Contacted certified skating coach Sophie Lagueux and she will provide skating programs once a week for eight weeks from Oct. 22 to Dec. 10th to children aged 3 through 8. As of the date of this report no child has registered.
- Organized the In House Recreational Hockey program for boys and girls aged 5 – 12. There are two volunteer coaches and to date have thirteen registrations.
- Developed on-line registration forms for the two programs mentioned in #7 & #8.
- I contacted the high school and the 2020 grad students are setting up the Halloween Maze again this year for Oct. 30th and 31st.
- I have advertised for a cook/manager for the canteen and to date have two possible candidates. Neither have been interviewed nor confirmed to date.
- Advertised for a ticket taker for public skate and have two potential candidates.
- Free Family Skate sponsored by World Pond Hockey will be held on Saturdays this year from 2 – 3:30 pm.
- Public skate this year is being held on Friday evenings only at this time from 6 – 7:15 with the free skate on Saturdays.
- Curling Club decided to not pursue curling this season.
- Christmas Parade is being organized and is scheduled for December 7th starting at 6 pm from the high school. The theme chosen by a class at DFMS is “Old Fashioned Christmas.”
- The Parade is scheduled to follow the Festival of Trees which is being held on Sat. Dec. 7th from 1 – 4 pm,
- Developed a flyer containing event and activity information and this was distributed to 500 homes throughout the Village by Canada Post on Oct. 17th.
- There is a winter/Christmas membership deal at the Fitness Centre. Buy three months get the fourth month free and these must be purchased by 4 pm Dec. 20th.
- Attended a P.R.O. Kids meeting and Western Valley Recreation Meeting on October 10th in Nackawic.
- Ordered 120 Liberation 75 tulip bulbs to commemorate the 75th anniversary of the liberation of the Netherlands in honour of the partnership between Holland and Canada. It’s hoped that 1.1 M tulips are planted in honour of the 1.1M Canadians who served. $1 from each bag sold goes to the Royal Canadian Legion. This will be planted very soon.
- Tai Chi for adults age 40+ started Oct. 5th. Saturdays in Activity Room.
Councillor Bucci noted that the village has received a grant from the Department of Tourism in the amount of $1120.00.
- Done monthly fire report
- Built two chalk boards for the playground and installed them
- Cleaned up blow downs off of the nature trail
- Had 21 fire extinguishers serviced
- Mowed and done the weed eating all around
- Fixed airplane at the playground
- Dug holes for the playground sign and installed the playground sign
- Put a new top on the bridge on the nature trail and threw out the old tops
- Removed soccer nets at the high school and took them to the Village compound
- All air conditioners are shut off and the heat turned on
- Put a new wheel on the floor scrubber
- Got a load of propane for the Zamboni
- Got ice plant started and the last two relief valves changed
- Put the ice in and painted the ice, this took nine days
- Purchased new tires for the work truck and had them installed
- Winterized the pool, took the jets out and put the plugs in, and drained the water from the pipes and filled all the drains with RV anti-freeze
- B & G Sprinklers came and done the bi-annual draining of the low points
- Pelletier Plumbing got the in floor heating system working
A quote was presented from Advanced Energy Management in the amount of $7580.00 plus HST. This is to provide audible and visual notification for the ammonia alarm in the front offices, fitness center and gym. This expense is not in the 2019 budget and therefore would need council’s approval or would need to be put into the 2020 budget.
A logging company will start to install the 42” wall around the pavilion in the near future. This will be at a cost of approximately $25000.00.
Councillor Maureen Porter
- Items are arriving from Brilliant Labs for a community maker space
- October is Canadian Library Month
- New library assistant starts work on October 21st.
- Adopt a book program is ready to go.
- November plans include a small business program, and Denise MacLure will be here to speak on mindfulness
- A date of December 5th was set for Christmas Family Night
Councillor Porter requested that the Library Budget be added to the November regular meeting agenda
MOTION: To donate $25.00 to the Adopt a Book program. Councillor Porter, Councillor Bucci. Motion carried. 2019-162
Joint Health & Safety Committee – No report
Tobique Valley Community Health Centre Advisory Committee
- New members include Kathy Evans and John Bucci
- There is no news on the relief bed at the manor
- Nurse Practitioner Jocelyn has given her notice
- There is a new X-ray technician
- There has been a few RN’s return to community health center from different hospitals.
- The next meeting date is November 8th.
Councillor Tony Wright
- 1 structure fire
- 1 call for forestry equipment fire
- 2 calls for smell of propane/chemicals in a home
- 1 vehicle fire
- 1 MVA
Economic Development – no report
Pond Hockey – Report given by Councillor Bucci
MOTION: Acceptance of committee reports and September accounts payable – Councillor Bucci, Councillor Wright Motion Carried 2019-163
8. Clerk-Manager Report – read by Mayor Fenner
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of August meeting have been addressed with appropriate correspondence
- Emails addressed
- Financial reports given to dept. heads
- Bank reconciliation
- Payroll (direct deposit)
- Operational Administration duties
9. Business Arising from the Minutes
- Transportation and Infrastructure Municipal Engineer Raymond Brun thanking for the letter dated September 17, 2019 addressed to the Minister of DTI. He noted the village’s requests will be reviewed by department officials. Once the process is complete and projects are selected for funding, the village will be notified accordingly.
- Letter of response received from DTI Director, Operations Branch concerning the letter from the village regarding signage to the community. (Letter will be read)
- Hon. Carl Urquhart, Minister of Department of Public Safety acknowledge letter received August 28, 2019 regarding policing concerns in our community. The letter states since the letter outlines a number of operational policy issues I have relayed your concerns to the RCMP in hopes to find a potential solution to the concerns you raise. I also wish to highlight that the Department of Public Safety is currently undertaking a review of policing in NB to ensure adequate and sustainable policing remain in place.
- Western Valley Regional Service Commission 2020 Budget
MOTION: Mayor Fenner vote in favor of the 2020 RSC budget. Councillor Porter, Councillor Bucci. Motion carried. 2019-164
10. New Business
- Neal Jury requesting permission to have liquor during the rental of August 1, 2020 at the Pavilion and Welcome Center.
Council decided to defer this decision until November meeting as it was unclear if Mr. Jury was told that he was required to get liquor license. It was asked that administration contact him and ensure he is aware of this requirement.
Department of Environment and Local Government forwarded via email the 2020 Budget Forms. The department reminds treasurers that under regular 2018-71, Local Government Budgets, must be submitted to the Minister by November 30th or in a period of thirty day after receipt of the information on the tax base and the community funding and equalization grant. The tax base and the federal payment in lieu of taxes, as well as the 2020 Community Funding and Equalization Grant amounts will be forwarded as soon as they are available.
12. Meeting Dates:
MOTION: Next Meeting Date be Monday, November 18th, 2019 @ 7:00 p.m. Councillor Porter, Deputy Mayor Harding, Motion Carried 2019 – 165
13. Closed Session – Labor
MOTION: The regular meeting go into closed session @ 7:26 p.m. – Deputy Mayor Harding, Councillor Wright – Motion Carried – 2019 – 166
Kendy Michaud vacated the meeting at 7:26 p.m.
Kendy Michaud returned to meeting at 7:56 p.m.
MOTION: The meeting reconvene into regular session @7:56 p.m. – Councillor Bucci, Councillor Wright – Motion Carried – 2019 – 167
MOTION: Farrah Tapley and Kendy Michaud be trained on doing bank deposits – Councillor Bucci, Deputy Mayor Harding Motion Carried 2019-168
MOTION: The village purchase an ammonia audio and visual alarm for the main office, activity room and gym in the amount of $7580.00 plus HST. – Councillor Bucci, Councillor Wright Motion Carried 2019-169
MOTION: Meeting adjourn @8:30 p.m. – Councillor Porter – Motion Carried
Mayor Alexis Fenner Deputy Mayor, Gary Harding