October 23rd, 2017
Attendance: Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Absent: Mayor Alexis Fenner
Public: Corrine Fitzherbert – Victoria Star
Staff: Patty St. Peter, Clerk – Manager
- 1. Call to Order at 7:00 p.m.
- Opening Prayer: The meeting was opened with the Lord’s Prayer
- Recording of attendance
- Disclosure of Conflict of Interest – None
- Approval of Agenda
MOTION: Approval of agenda – Councillor Wright, Councillor Bucci
Motion Carried 2017-106
- Approval of Minutes
MOTION: Minutes of Regular Meeting September 18th, 2017 be approved as circulated – Councillor Porter, Councillor Wright Motion Carried 2017-107
- Salt Tender
The village received no tender submission for salt hauling. It was agreed by council the village will fax tender invitation to businesses that were contacted for the 2016/2017 season.
- Sand Tender
The village received one tender for Sand and one tender submission after the closing date.
I.R. MacDonald – $6.00 per yard for screened winter sand
MOTION: Sand Tender for 2017 be awarded to I. R. MacDonald at $6.00 per yard – Councillor Wright, Councillor Bucci Motion Carried 2017-108
- Committee Reports:
Deputy Mayor Harding
For the month of September 2017
MONTHLY INCOME EXPENSE
GENERAL $395,623.62 $118,192.85
WATER & SEWER $ 28,887.75 $ 41,529.84
TOTAL $424,511.37 $159,722.69
20th September 2017 – I attended RSC meeting in Centerville. Subject of meeting was Curbside recycling.
29th September to 1st October – I attended UMNB conference Fredericton.
4th & 5th October 2017 – I attended South Central Forestry meeting in Woodstock.
12th October 2017 – I attended RCMP Mayors meeting in Woodstock.
Deputy Mayor Gary Harding
- Repair work to gate valve on Tobique Street
- Painted more equipment
- Maintenance to Backhoe
- Repaired steering cylinder pins on Loader
- Installed signs at Boat Landing
- Statistics Canada survey done
- Oil change on 4X4
- Hauled gravel to Merrithew Street
- Stabilizer links on 4X4
- Repaired door on Storage Shed
- Dug to repair sewer and water line on Main Street
- Installed water line and hydrant at Acadian Timber
- Garbage pick up
- Speed limit sign installed on Roulston Avenue
- New water and sewer at Harrison Street
- 10 inch sewer line installed by Pharmasave
- Pylons from vacant lot on Brook Street
- Cleaned up old fire hall
- Inspection done on 4X4 and Cube Van
- New brakes on Cube Van
- Built twenty new hydrant markers
- Started work on eight inch sewer on First Street
It was noted of a slump in Main Street in the area by the Catholic Church. The clerk-manager noted a letter has been forwarded a while ago and during the site visit of the retaining wall by the Anglican Church the representative from DTI was made aware of this slump in Main Street. It was agreed by council that a follow up letter be forwarded to DTI.
Deputy Mayor Harding noted that Sam provided a costing for a warming hut for Joy in the amount of $1400.00. Sam has advised he does not have time to construct this building until next spring. It was noted this should be a budget item.
Tobique Forestry Advisory Committee Deputy Mayor Harding noted a clean-up as held on September 26th from Goodine Corners to Sisson Ridge Cross Road. The next scheduled meeting is October 31st.
Councillor John Bucci Recreation
- Scarecrows on the Loose is scheduled for Oct. 28th. Businesses, groups and residents are asked to create scarecrows and register them for display in the park. From 1-4 the public can tour the scarecrow creations, some will be up for auction and there will be activities and games for children. This is a family friendly event with treats, activities and surprises. $5.00 per family. Those who donate a scarecrow to the event will get a free family pass. This will be an annual event, held earlier next year with more participation from residents.
- Dance Instruction starts November 4th – Smiths Dance Academy will be teaching dance to children pre-school through middle school on Saturdays at the Welcome Center, or in a few cases the Tobique Plex Lobby. Parents have been asked to register directly with Smiths Dance Academy. She will need a minimum of 30 in order to make it worth her while to come to Plaster Rock. Currently only twelve are registered.
- Learn to Skate – Figure skating lessons for 2 and 3 year olds and 4 to 12 year olds beginning October 24th for a ten week term. CanSkate Coach Natasha Senechal is teaching.
- Vendor Gift and Craft Sale – was October 21st at the Welcome Center.
- A New NB Tourism Ad – was designed for the English and French Tourist NB books. Attached. Photo credit: Jeannie’s Photos.
- Kangoo at the Welcome Center – We had a great turnout for our first Kangoo session. In order for the instructors to continue to come to the Welcome Center, they needed ten people to register for a five week program. We could get only eight, so the girls who want Kangoo now have to go to the Drummond Studio.
- Grant – Received a grant for Kangoo Instructor Training and Kangoo Equipment. It is my desire to find someone locally who likes Kangoo enough to take the training and deliver the program for the Village. Hoping the Fitness Center student will do so.
- Grants – I wrote two additional grants for funding for Fitness Programs. Researching additional funding opportunities.
- Workshop – Attended the Western Valley Wellness Conference. Attended the session given by Jim Diers, Community Engagement Specialist and Laurie Young – Age friendly communities. I will be meeting with Kathy Sherwood Orser regarding the steps forward towards an age friendly community and have an information booklet should Councillors wish to read it.
- Staffing – Hired a worker on a Youth Employment Fund Grant for the Fitness Center.
- Ice – booked practices and games and sent out ice rental agreements.
- Campground – have a number of campsites booked for hunting season.
- Administration – Looking ahead to budget and staffing. Developing Tourist Park rules and regulations for campers. Putting finishing touches on a tri-fold brochure outlining programs and activities for 2017 – 2018.
Councilor Bucci advised the recreation truck is not going to pass inspection this year. It was noted to insert this in the budget.
Councillor Porter asked how long it has been since the village went out to the LSD for financial support for recreation. Clerk-Manager noted it had been a number of years ago. Councillor Porter noted the village should go out again.
Councillor Porter noted the craft sale should be held in a large area so we don’t have to turn people away. It was noted to have it earlier so we could have it in a bigger space such as the arena floor.
MOTION: Fitness Centre Holiday Special be offered until December 22, 2017, buy three months membership and receive your fourth month free – Councillor Bucci,
Councillor Wright Motion Carried 2017-109
- Stored Soap Box Derby ramps in old Fire Hall behind the dollar store for winter.
- Did annual inspection on all Village Fire Extinguishers and sent the ones that need 5 year and 6 year inspections to be done.
- Did our semi-annual maintenance inspection on all air and heating units and changed over for winter usage.
- Had bulbs in dusk to dawn lights in parking lot that were burnt out changed.
- Had our annual inspection on our Fire Alarm System done.
- Had the dusk to dawn light outside of the fitness center door replaced.
- Had the light switches for the lobby and walking track moved from inside reception office to office hallway. Replaced sheetrock, crack filled and painted damaged wall in reception office.
- Got a quote to re-shingle the Welcome Center roof for budget.
- Resealed all units where the water come through the roof of the TobiquePlex.
- Did an estimate for material for a building for the crosswalk attendant.
- Had the Ice Plant started up for the season.
- We had an alarm for our sprinkler system, a valve had tripped and filled our dry system with water. Had B&G Sprinkler come and replace valve.
- We put the ice in for the season.
- Worked on changing batteries in all emergency lights at TobiquePlex as the batteries had reached their expiry date.
- Did monthly fire marshals maintenance report and monthly inspection of fire extinguishers.
Councillor Maureen Porter
October 19th a music day was will good attendance. The board is looking into video surveillance cameras. It was noted the W5 will be left on 24/7.
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
Councillor Tony Wright
- 1 Vehicle Fire
- 2 Mutual Aid to Perth Fire Department
- 1 Fire Alarm at TobiquePlex
- 1 Motor Vehicle Accident
- 2 Training
- 1 Power Pole Fire
887 Hours to date
Councillor Wright noted that talk mail have been completed to poll interest in starting a Neighborhood Watch with no response. The same was inserted on facebook with three people stating interest in this program. Councillor Wright noted he hasn’t called the gentlemen responsible for this program as there was no need at this time. It was noted there is no interest at this time we will try again in the near future.
MOTION: Acceptance of committee reports and October accounts payables be approved for payment – Councillor Porter, Councillor Wright Motion Carried 2017- 110
- Clerk-Manager Report
- September Minutes
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of September meeting have been addressed with appropriate correspondence
- Accounting ( Bank Recon, direct payroll, transfer to water account etc)
- Dept. Heads provided departmental financial reports for August
- Work ability claim filed
- Attended a training session in Hartland on October 23rd
- ACOA claim submitted for score clock and pump
- List of properties owned by the village was provided to council along with the asset management guidelines set forth by the province. An asset management listing is a requirement for future Gas Tax Funding.
- Policy booklet will be reviewed by department heads and employees with recommendations of revision to be presented to council for approval
- Ad for garbage pickup will be in paper on November 1st & 8th as current agreement expires March 2018. This was a requirement for budget purposes
- RCS fees were reviewed with council for 2018
- Business arising from the Minutes
- a) Schedule meeting date with businesses
Meeting will be tentatively scheduled for November 22nd @7 pm at the Welcome Centre
It was noted items of discussion last meeting was; partnership with school shop program and Twin Rivers, Power Plant and Chamber of Commerce.
- New Business
- a) Plaster Rock Public School Library Board is preparing to launch its 17th Annual Adopt-A-Book Event. Friends and supporters of the library are invited to purchase books from the selection on display. A donation may be made and the library staff will select a book for you. (Last year’s donation $25.00)
MOTION: The village donate $25.00 to adopt the book program –
Councillor Porter, Councillor Wright Motion Carried 2017-111
- b) Beyond the Hurt Team at Tobique Valley High School is soliciting financial support from area businesses and organizations to help cover the cost of travel from Plaster Rock to Halifax NS on November 29th. The schools Beyond the Hurt Team has been selected to participate in WE DAY – Atlantic Canada. All team members who attend are expected to help fundraise and cover a portion of the expense themselves. (Last year’s donation $100)
MOTION: Beyond the Hurt Committee be given $100.00 towards the expenses to attend the Atlantic Canada WE DAY on November 29th, 2017 – Councillor Wright, Councillor Bucci Motion Carried 2017-112
- a) Carleton-Victoria Community Inclusion Network invites you to join us for a Business Community Breakfast with Gerry Pond speaking on Impact Investing on Friday, November 10th, 2017 from 7:30 a.m. – 10:00 a.m. at the Hartland Community Suggestion donation of $100 per person. Tax receipts available. Register by November 8th
- b) Rod Smith Crime Stoppers Region A – Is asking for the village’s participation at the Plaster Rock presentation. He is sure that the involvement of local leadership in this process will greatly assist in getting things back on track. If you wish to check with Dianne Albert. He is seeking assistance on obtaining a projector or screen wondering if the village office may have such equipment he may borrow.
- c) On behalf of TransCanada, Kent Bromley advising that on October 5th the company will no longer be proceeding with the Energy East and Eastern Mainline projects as a result of the changed circumstances facing the project. (Signs in the village should be removed)
- d) Peter Kavanagh, Local Service District Manager inviting Fire Chiefs, LSD Committee Members and Municipal Officials to attend the 2017 Fall Fire Conference, November 24th & 25th, 2017 at the Fredericton Inn. Registration deadline Friday, November 3rd.
- e) Urban Forest Conference in Fredericton on November 7th & 8th at the Crown Plaza
- f) AMANB, UMNB and Aim Network are presenting workshops on Asset Management – Leadership through Asset Management for Elected Officials on November 3rd from 3:30 p.m. to 8:30 p.m. in Fredericton at the Fredericton Inn. The Province of NB has confirmed that a representative of the Department of Environment and Local Government will attend to brief participants on the new asset management reporting requirements for July 31, 2018. (Copy of guide to Asset Management Planning for Local Government provided in meeting information)
- Next Meeting Date: Monday, November 20th, 2017 @7:00 p.m.
MOTION: The next Regular Council Meeting be scheduled for Monday,
November 20, 2017 @7:00 p.m. – Councillor Porter, Councillor Wright
Motion Carried 2017-113
- Closed Session – Labor and Land
MOTION: Meeting go into closed session @7:50 p.m. – Councillor Porter,
Councillor Bucci Motion Carried 2017-114
MOTION: Meeting go out of closed session @8:19 p.m. – Councillor Bucci, Councillor Porter Motion Carried 2017-115
MOTION: The canteen lease for 2017-20148 winter season be given to Nancy Pelletier for $225 plus HST per month – Councillor Bucci, Councillor Wright
Motion Carried 2017-116
MOTION: Meeting adjourn @ 8:20 p.m. – Councillor Porter Motion Carried 2017-117
Patty St. Peter, Clerk-Manager Deputy Mayor Harding