March 18, 2019
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
6. Approval of Minutes
MOTION: Regular Meeting of February 19th, 2019 minutes be approved – Deputy Mayor Harding, Councillor Porter – Motion Carried 2019-35
MOTION: Special Meeting of March 4th, 2019 minutes be approved – Deputy Mayor Harding, Councillor Porter – Motion Carried 2019-36
7. First and Second Reading of By-Law No. 5A-3 by Title– Respecting the Control and Licensing of Animals To Replace By-Law 5A-2 Respecting the Control and Licensing of Animals
MOTION: The First and Second Reading By Title of By-Law No. 5A-3 – Councilor Porter, Councillor Wright – Motion Carried 2019-37
8. Committee Reports
MONTHLY INCOME EXPENSE
GENERAL $145,970.28 $ 92,781.48
WATER & SEWER $ 30,426.80 $ 26,105.02
TOTAL $176,397.08 $118,886.50
Councillor Bucci asked Mayor Fenner if she was aware of the province exploring the possibility of regional policing. Mayor Fenner advised she hasn’t heard anything definite.
March 7th, 2019
I attended the RSC meeting in Centreville. Agenda was to look for support in a shared By-Law enforcement officer and the New Brunswick trail from Woodstock to Grand Falls.
There was no interest by other communities in having a shared By-Law enforcement officer. It was deemed not required by other communities. Subject dealt with and dropped by board.
The trail from Woodstock to Grand Falls will move ahead at a different pace. Funding by Government for trail projects reduced from ten million to just one. As this really did not affect Plaster Rock, I voiced no opposition.
March 12th, 2019
I had a meeting with police officer Johnathon Castonguay a new officer in our zone. He expressed a desire to be more involved with our community. It was discussed about the need for education on cyber crime and telephone crime and as we have an elderly population we looked for ways to involve them and all other age groups. I agreed with him that the library would be the ideal place to hold a powerpoint presentation and he is going/has gone to chat with Patty Corey. We will be meeting again to see in what other ways he can be involved with our community and I will keep the Council informed.
Southern Central NB Forestry Working Group
Mayor Fenner advised she was unable to attend this meeting
Mayor Fenner advised the meeting was rescheduled to March 28th.
Mayor Fenner advised this meeting is not schedule for another month or so.
Deputy Mayor Harding
- Plowed and moved lots of snow
- Free sewer line up on Main Street
- Checking for leaks in system
- Changed Well #2 pump motor
- Dug on Roulston for frozen line, repair to line, this was done twice
- Cleaned park for World Pond Hockey
- Replaced floats at Lagoon
- New brakes on 4X4
- Dug on Main Street to repair shut off
- New cv shaft in 4X4
- Welding to frame of 4X4
- Plow, forks and thumb for the backhoe arrived
- Two new lights on the plow truck
- Installed plow on backhoe
- Cleaned hydrants
- Moved snow on Bungalow Row, Daye Street, Brook Street, Pond Street, Centennial Street and Roulston Avenue
- Replaced two hoses on the trackless
- Serviced the transmission on the plow truck
- Repaired frozen water line on Main Street
Deputy Mayor Harding provided a summary of the water problems the village experienced the first part of March. The village experienced an emergency with only 12 feet of water in the Church Street town. There was a water main break on Brook Street and at the High School. The school will need to replace their old steel line. There where boils order issued by the province for Brook Street and the high school which have been lifted. It was noted it was a good thing it was March Break.
Tobique Forestry Advisory
Deputy Mayor Harding advised there was no scheduled meeting held. Acadian Timber has advised snowmobilers to stay off of plowed roads due to safety concerns but they can cross these roads. Mayor Fenner asked if the village should post this on our web site and Facebook. The Clerk-Manager will contact Acadian Timber.
- Ordered playground equipment (budgeted)
- Coordinating an Easter Market for April 20th at the Welcome Centre.
- Called Thomas’ Roofing and scheduled Welcome Centre roofing for early spring.(budgeted)
- Coordinated Dylan’s training for Pool course March 26th through March 28th in St. Stephen.(budgeted)
- Coordinated Dylan’s training for Basic Refrigeration Course April 8th through April 11th in New Glasgow, N.S. (budgeted)
- Ordered the Blackline lone worker safety gear. (budgeted)
- Attended Summerfest meeting Feb. 27th.
- Assisted Senior’s group with the Senior Winter Games which were held on March. 1st.
- Started Canada Day Planning.
- Prepared a proposal for Walmart for funds for the Playground.
- Met with Kent Kuhn, Consultant with Sport and Recreation NB, regarding upcoming funding opportunities.
- Family Day was a success with approximately 75 people attending.
- Put out advertising for summer students and receiving applications.
- Coordinated work schedules and ever changing arena bookings.
- Atom tournament scheduled for March 22nd, 23rd.
- Pee Wee Provincial Tournament scheduled for last weekend of March.
- Tai Chi program is going well, approximately 13 people attending.
- Purchased new treadmill for the fitness centre which was installed March 11th. (budgeted)
- Contacted Managers of Minor Hockey teams to determine their practice schedules for the remainder of March.
- Final public skate of the season was March 17th.
- Ice removal is scheduled for the week of April 1st.
Councillor Bucci noted that the big dehumidifier in the arena isn’t working properly. Dan Bennett will be in tomorrow to take a look at it. The brine leak in the ice plant is worse.
Mayor Fenner questioned if the village was having anything for Victoria Day. Councillor Bucci noted he will look into it.
- Done monthly inspections on doors, emergency lights and fire extinguishers
- Had a few low water alarms go off for low water pressure inside arena due to flooding the lake for World Pond Hockey
- Had a new boiler expansion tank and regulator put in at the Welcome Centre and also a new element
- Large bus tore off guide wires holding telephone pole. Had to call NB Power to come fix
- Took apart steel pull down gate for canteen counter and straightened the bits so it does not catch when raising and lowering
- Drained water out of condenser tank in plant room and refiled with fresh water
- Changed blades on Zamboni a couple of times
- Greased and checked oil on Zamboni and Edger
- Changed light adjustment shaft and swivel on edger
- Brought down carpet bowling from the loft at the Welcome Centre and set up for Senior’s Day
- Repaired spring on the Zamboni to keep the auger shoot clean. Ordered a new one and will put on after the ice comes out
- Took waste oil to Boyd’s to put in garage furnace
- Got a new fire extinguisher for the electrical building and installed it, also recharged one for the Fire Hall
- Had the work truck inspected
- Took apart heater in plant room and got it working
- Had roof shoveled off a few times
- Set up washer toss in the dressing room for Senior’s Day
- Took Zamboni blades to a place in St. Leonard for sharpening and went back to pick them up
- Replaced the hinges on the door of the electrical building by the lake
- Daily recording on ice plant
- Endless snow plowing, snow blowing, shovelling and salting
- Daily ice maintenance; flooding, shaving, setting up the nets and edging
- Changed a couple of lightbulbs in the dressing rooms
- Set up the Fund Raising Sign for the new playground, but the wind blew it apart a couple of times, so we put it away until we can secure it better
- Fixed wheels on table cart
- Rink glass got broke where the time clock is, put in a tempered one and ordered a new one. It will need a hole in it to talk to time keeper
- Removed a blown down tree on the nature trail
Councillor Bucci advised the Mama Bear Snow Shoe Day the electrical shed was broken into. There was nothing stolen as there’s not much in the building as pond hockey normally removes items.
Councillor Bucci advised an evaluation meeting was held concerning this year’s event to see where improvements or changes may be warranted. It was noted that Danny had talked to Janet and the Clerk-Manager of doing something different than having tarps to enclose the pavilion for the event. Pond Hockey is looking at something different as replacing the tarps is going to cost between $10,000 and $20,000.
Several after school programs have been held and more are planned; Valentine card making on February 12th, movie on February 14th, movie night on February 28th, noon hour Valentine trivia game organized; Kerosene lanterns are in the cabinet for the month of February; WIFI has been installed and paid for; Funding for the Alternative Collection of crafting equipment has been applied for. One application sent to Walmart, another in process to the Royal Bank of Canada; Income tax preparation will be offered at the library again this year; There will be a new person hired at the library.
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
Councillor Tony Wright
- 1 Flue Fire
- 1 MVA
- 1 Structure Fire
Councillor Wright advised there was a meeting held on March 5th with Rowan Miller to organize and schedule a public meeting on Glyphosate spraying. The public meeting on Glyphosate, Forestry, and Our Future is schedule for March 30th from 1:00 p.m. – 3:30 p.m. at the Plaster Rock Tourist Park (Welcome Centre). Guest speakers will include: Rod Cumberland, David Coon, Bruce Dryer and Rowan Miller. Public discussion will follow.
Covered by Councillor Bucci.
MOTION: Acceptance of committee reports and financial reports for February be approved – Councillor Bucci, Deputy Mayor Harding – Motion Carried – 2019-38
9. Clerk-Manager Report
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of January meeting have been addressed with appropriate correspondence
- Program Wage Claims submitted ending the province fiscal year ending March 31
- Emails addressed
- Financial reports given to dept. heads
- Water Approval Report submitted to province
- Training scheduled for employees for April 17 & 18 for CPR/First Aid and for those who require WHMIS it will be included.
- Getting things ready for the auditor for pick up
- Playground claim will be submitted by the end of next week
10. Business Arising from the Minutes
a) Recognition of volunteers during Volunteer Week April 7-13, 2019 as noted in the November 19th, 2018 minutes.
Village council agreed to host a Village Volunteers Open House on Saturday, April 13th, from 11:30 a.m. – 1:30 p.m. The village will provide a BBQ and refreshments.
11. New Business
a) Application for Financing to the NB Municipal Finance Corporation for Backhoe in the amount of $160,000. This requires a resolution of council.
MOTION: Resolved that the Clerk be authorized to issue and sell to the New Brunswick Municipal Finance Corporation a Municipality of Plaster Rock debenture in the principal amount of $160,000 on such terms and conditions as are recommended by the New Brunswick Municipal Finance Corporation, and be it resolved that the Municipality of Plaster Rock agree to issue post-dated cheques payable to the New Brunswick Municipal Finance Corporation as and when they are requested in payment of principal and interest charges on the above debenture.
I certify that the above is a true and exact copy of a resolution passed by the Council of the Municipality of Plaster Rock while in Regular session held March 18th, 2019 – Deputy Mayor Harding, Councillor Bucci – Motion Carried 2019-39
b) Asset Management Plan Approval Requires Council Approval
MOTION: The Asset Management Plan prepared by Dillon Consulting be approved as submitted – Deputy Mayor Harding, Councillor Wright Motion Carried 2019-40
Mayor Fenner noted upon review by council members a meeting should be scheduled in the next week or the following week to discuss. It was agreed a meeting would be scheduled if required. The clerk-manager advised any questions should be directed to Dillon Consulting as they prepared the plan. It was agreed a meeting should be scheduled with Dillon Consulting should there be any questions.
12. Correspondence a) Mariah Burgoyne requesting permission to have alcohol at the pavilion for wedding/reception on September 7, 2019 and to allow the band Acoustic to play at the wedding who will play until 2 am at the very latest.
MOTION: Mariah Burgoyne be granted permission by the village to apply for a liquor license and to abide with all regulations under this permit for her rental of the pavilion on September 7th, 2019 and the band be allowed to play until 2 am Sunday, September 8th, 2019 – Councillor Porter, Councillor Wright – Motion Carried 2019-41
b) Premier’s Council inviting all interested parties to participate at the following Public Meetings to discuss disability related issues; April 16th, Edmundston 12:00 p.m. to 1:30 p.m. need to RSVP by April 2nd.
c) The WVRSC Board of Directors, a motion was made to make surplus large blue recycling depotsavailable to member municipalities and the region’s schools at no cost, and to businesses within the region at a cost of $200 to assist in the launching of recycling programs in municipal buildings, schools, and businesses.
Bins are available on a first come first serve basis. All ongoing cost of maintenance and collection of recycling materials will be the responsibility of the new owners, not the RSC. J.S. Bellis can provide a cost estimate on collection based on your location.
If your municipality, school, or local business is interested in a surplus bin please contact the RSC via email at email@example.com.
Deputy Mayor Harding questioned why the legion had not received a blue bin. Mayor Fenner advised she will ask the commission. It was noted at the meeting of the RSC they said properties could have more than one cart.
d) Bea Gray, Tobique Seniors Club President extends their appreciation and thanks for all the support from the Village over the last 15 years.
e) Communities in Bloom Program
f) Minister K. Dorothy Shephard, Social Development – Revision to the Age Friendly Recognition Program (Copied to Janet)
13. Next Meeting
MOTION: Next Meeting Date be Monday, April 15th, 2019 @ 7:00 p.m. – Councillor Bucci, Deputy Mayor Harding – Motion Carried 2019-42
14. Closed Session – Land, Labor
MOTION: The regular meeting go into closed session @7:50 p.m. – Councillor Bucci, Deputy Mayor Harding – Motion Carried 2019-43
MOTION: The meeting go out of camera and resume regular session @ 9:40 p.m. – Councillor Bucci, Deputy Mayor Harding – Motion Carried 2019-44
MOTION: Lawrence Davidson request of the village installing all water and sewer services to his new rental unit to be built on MacWright Street be declined – Councillor Bucci, Deputy Mayor Harding – Motion Carried 2019-45
MOTION: The public works department purchase a gas powered hot water unit at a cost of $3449.99 plus tax – Deputy Mayor Harding, Councillor Wright – Motion Carried 2019-46
MOTION: NBSPCA has agreed to provide services to the Village of Plaster Rock under By-Law 5A-3 Respecting the Control and Licensing of Animals” that will include only Dog Control and Pound Operation at an annual cost of $2400 plus tax – Councillor Bucci, Councillor Wright – Motion Carried 2019-47
MOTION: Meeting adjourn @ 9:46 p.m. – Councillor Porter – Motion Carried 2019-48
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager