September 18, 2019
TIME: 7:06 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Bucci, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert, Victoria Star
1. Call to Order at 7:05 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Agenda approved – Councillor Bucci, Councillor Wright –
Motion Carried – 2018-131
6. Approval of Minutes
MOTION: Regular Meeting of August 28th, 2018 minutes be approved – Councillor Porter, Deputy Mayor Harding – Motion Carried – 2018-132
7. Proclamation – New Brunswick Wellness Week October 1st to October 7th, 2018
Whereas, New Brunswick’s Wellness Strategy has a vision of a healthy New Brunswick where, together, we learn, work, play and live in a culture of wellness, and where we recognize the instrumental role that local governments play in promoting and supporting this vision; and
Whereas, wellness is about having a good quality of life and the ability of people and communities to reach their full potential in terms of health and fulfillment of purpose; Whereas, New Brunswick Wellness Week provides opportunities for communities, organizations, schools and workplaces to promote and celebrate wellness by hosting wellness activities and events that address all dimensions of well-being and determinants of health; and
Whereas, New Brunswick Wellness Week is held annually from October 1st to 7th.
Now therefore, I Alexis Fenner, Mayor of Plaster Rock, hereby proclaim October 1st to 7th, 2018, as Wellness Week in Plaster Rock.
I encourage all citizens to participate in Wellness Week activities and for groups, organizations, schools and workplaces in the community to promote and celebrate wellness through the hosting of wellness activities and events.
8. Committee Reports:
August – Finance
MONTHLY INCOME EXPENSE
GENERAL $ 132,530.30 $118,206.53
WATER & SEWER $ 30,885.29 $ 39,590.72
TOTAL $ 163,415.59 $157,797.25
September 13th, 2018 – I attended an RSC meeting in Centreville. Meeting subject was the 2019 budget. Members of the Council have each been given copies of the 2019 proposed budget and are requested to peruse over it the next few weeks. An RSC 12 meeting will be held after 45 days from September 13th to approve said budget. Should any Councillor have any questions on budget they may contact myself or call direct to the RSC in Centreville. I will need the Council direction on my voting for the November 8th meeting of the RSC to approve budget.
Also at the last meeting as requested by Council, I asked about debating the RSC having a shared by-law enforcement officer. Other communities are also in favour of this move. The subject will be debated at the next board meeting to find out how many communities would be in favour.
Deputy Mayor Gary Harding
• Dug at Daye Street broken sewer line
• Repair hydraulics on the back hoe
• Met with CAT representative
• Repaired fuel pump on back hoe
• Flushed and cleaned storm drain on Fraser Street
• New brushes on the trackless
• Cleaned up streets after the storm
• Concrete blocks installed to replace guard rail on Brook Street
• New tires on trailer
• Repair to shut off rods
• Repaired electrical on vac truck
• Camera inspection on Main Street
• Repair shoulder of roads – Daye, Riverside, Main Street and Roulston Avenue
• Flushed line on Harrison Street
• Dug to repair line on First Street
• Repaired gear box on big mower
• Swept the yard at the Phil Sharkey Memorial Centre
• Mowing grass
• Cutting grass around hydraulics
• Panel shop working on SCADA
• Replaced shut off on Harrison Street
• Dug and repaired shut off on Pond Street
• Repair work started on sidewalks
• Repaired overflow pipe at the river bank
Tobique Forestry Advisory
The next meeting is Tuesday, October 2nd which will be the annual adopt-a-highway clean up.
No report other than a blown down tree needed cut which was completed.
Councillor John Bucci Recreation Report
• Pool closed Aug 26/18 with a great summer of swimming and very few problems.
• Park attendants finished for the summer on Sept 3/18. All campers will register through the village office to book future sites. As per councils decision, all campers will need to pre pay before they are assigned a camping site.
• Working on the 2018-2019 ice schedules.
• Ice plant will be turned on Sept 26 and a tentative opening date of Oct 15th.
• I have met with Minor Hockey, Truth Learning Academy and Can Skate and all will be returning for the upcoming season.
• Working with getting programs through Workability and Youth and should hear soon.
• Looking at Arena Advertisements and I see great potential in that area.
• Going through all computer documentation to see what is outstanding.
• Met with Robert LeBlanc, Regional Recreation Co-ordinator from Western Valley Regional Services Commission. He is the middle man between LSD`s and municipalities and helps secure grants.
• Contacted two AAA teams about ice rentals and games.
• Met with Danny Braun of World Pond Hockey about sponsoring In House Hockey and that is a go. Also WPH will sponsor a night of public skating as they did last season.
• Looking at the possibility about having curling this winter at the Tobique Plex.
• Thank you plague of sponsor`s toward the new score clock has been installed.
• New decals have been installed on the recreation truck.
• Contacted Coca Cola in regards to our lease with them as it has run out and have not heard back as of yet.
• Called Pepsi to discuss a lease for their products.
• Had a playground meeting to go through the file and there is much work to be down in regards to costing before we can start. Government has informed us that the equipment for the playground does not need to be ordered until March 2019. As this will be a huge community project, fundraising will need to be done.
• The renaming of the Tobique Plex is tentively scheduled for Sept 14th “10:00am.
• Boom truck has been booked to clean gutters and repair lights over the ice and dooryard parking lights.
Councillor Maureen Porter
• Summer activities went well; Summer Reading Club attendance, participation and reading all increased.
• Patty presented the Lending Objects Library Proposal to the board, with the stated intention of establishing a library of crafting equipment and tools in Plaster Rock. It was moved by Amy and seconded by Connie that the board approve the idea and that we proceed with exploring funding options for this project.
• Plans for fall include: Story Hour resumes September 12th, Denise MacLure is here on September 20th with a program on motivation, Karen Green and Hope Brayall are displaying quilling creations, Edith Doucette will display paintings later on in the month, Canadian Library Month in October, with a Read Local Bingo, Harvest House Junkyard Band, author visit on October 1st
• Criterion license has been renewed
• Forty dollars was approved for a Food Safety Training Course
• Connie brought up the idea that the Bridge Club may use the library space for occasional card games. All were in favour
• Next meeting scheduled for October 9th at 4:30 p.m.
Joint Health& Safety Committee
Tobique Valley Community Health Centre Advisory Committee
Councillor Tony Wright
• 1 tree on power lines
• 1 vehicle fire
• 1 training
• 1 fire alarm
• 45 man hours
• 576 hours to date
Note: The fire department has officially switched over with new paging system. We are no longer being dispatched from Woodstock FD, but are now dispatched directly out of the 911 centre in Fredericton.
MOTION: Acceptance of committee reports and financial reports for August be approved – Deputy Mayor Harding, Councillor Wright Motion Carried – 2018-133
9. Clerk-Manager Report
• Minutes completed
• Agenda, admin report and financial report for meeting
• Daily responsibilities
• Items of August meeting have been addressed with appropriate correspondence
• Accounting (Bank Recon’s, direct payrolls, transfer to water account and general account etc.)
• Program Wage Claims submitted
• Emails addressed
• Financial reports given to dept. heads
• Meeting concerning the playground
• Audit copies forwarded to Local Government
• Completed a Earning Survey through Statics Canada
• Submitted Canada Summer Job Claim
• Submitted invoice for Fire Protection
Meeting Follow up Information
. Old mower gone and money received . Donation given to Riley Brook Fundraiser . Letter forwarded to Hilery Hargrove . Letter forwarded to R.G. & Spouses
10. Business arising from the Minutes
a) Asset Management Policy – Council was given draft to review for feedback.
The clerk-manager asked that this item be tabled until next month’s meeting.
b) 2019 Dept. of Transportation Municipal Designated Highway Program. Submission of the Five Year Plan no later than September 30, 2018.
MOTION: The following 2019 Five Year Plan be submitted to the Department of Transportation and Infrastructure;
VILLAGE OF PLASTER ROCK
FIVE YEAR DESIGNATED HIGHWAY PLAN
2019 Main Street area located by St. Thomas Aquinas Catholic Church
(See attached letters from Village Council concerning this area)
2020 Southern Main St. – Church Street to Tourist Park entrance (0.75 km) $337,500
2021 Southern Main St. – Tourist Park to southern village limit (0.75 km) $343,755
2022 Tobique Street (Rte.390) – First residence to southern limits (0.68 km) $306,000
2023 Northern Main Street – Village limits to Brook Street (0.58 km) $261,000 – Deputy Mayor Harding, Councillor Wright Motion Carried – 2018-134
11. New Business
a) Flags at municipal buildings be lowered to half-mast upon the passing of former or present council members.
MOTION: Flags at municipal buildings be lowered to half-mast upon the passing of former or present council members or mayors – Councillor Porter, Deputy Mayor Harding Motion Carried – 2018-135
a) JoAnne Broad – Letter of concern (Letter copied for council)
b) Dress for the Cause on October 19th, dress up, dress down but dress for the cause and support life-saving breast cancer research.
c) Tobique Lions Club will hold their annual auction on Saturday, October 20th, 2018. Items can be viewed starting at 6:00 p.m. with the auction beginning at 7 p.m.
MOTION: The Tobique Lions Club be given a $100.00 gift certificate to be used towards any goods or services the Village provides for their annual auction – Councillor Porter, Councillor Bucci Motion Carried 2018-136
13. MOTION: The next Regular Council Meeting be scheduled for Monday October 15th, 2018 @ 7:00 p.m. – Deputy Mayor Harding, Councillor Wright Motion Carried – 2018 -137
14. Closed Session – Land, Labor
MOTION: Regular Meeting go into closed session @7:36 p.m. – Councillor Porter, Deputy Mayor Harding Motion Carried – 2018-138
MOTION: Regular Meeting go into regular session @8:44 p.m. – Councillor Wright, Councillor Bucci Motion Carried – 2018-139
MOTION: The Youth rate of $64.10 (HST included) hourly be charged for curling for the 2018/2019 season – Councillor Wright, Deputy Mayor Harding Motion Carried – 2018-140
MOTION: John Hovey’s probationary period be approved successfully completed. – Councillor Bucci, Councillor Wright Motion Carried – 2018-141
MOTION: The agreement between Tom Eagles and the Village of Plaster Rock be approved as presented and signed by Mayor Fenner – Deputy Mayor Harding, Councillor Porter – Motion Carried – 2018-142
MOTION: Meeting adjourned @8:45 p.m. – Councillor Wright Motion Carried – 2018-143
Alexis Fenner, Mayor Patty St. Peter, Clerk-Manager