September 16th, 2019
TIME: 7:00 pm
Attendance: Mayor Alexis Fenner, Deputy Mayor Harding, Councillor Wright, Councillor Porter
Staff: Patty St. Peter, Clerk – Manager
Public: Corrine Fitzherbert – Victoria Star, Lewis McAskill and approximately 35 plus members of the public
Absent: Councillor Bucci
1. Call to Order at 7:00 p.m.
2. Opening Prayer: The meeting was opened with the Lord’s Prayer
3. Recording of attendance
4. Disclosure of Conflict of Interest – None
5. Approval of Agenda
MOTION: Approval of the agenda presented – Deputy Mayor Harding, Councillor Wright Motion Carried – 2019-131
6. Approval of Minutes
MOTION: Regular Meeting of August 19, 2019 minutes be approved – Councillor Porter, Deputy Mayor Harding Motion Carried 2019 -132
7. Mayor Fenner advised Lewis McAskill he will have ten minutes to address council. Her Worship opened the floor to Mr. McAskill.
Mr. McAskill thanked council for allowing him to be on the agenda and thanked the RCMP for their attendance.
He advised that since the RCMP barracks had been removed years ago it has affected the increase in crime as the presence of the RCMP is not active in the community on a daily basis. We are not here to criticize the RCMP of not doing their job. We are here to see how the community can help the RCMP resolve some of the crime in the area. He advised there is a group of individuals who want to start a Neighborhood Watch in the area and our looking for some direction in order to do so. I know you may look at me and think “this person is not a resident of this town in face I live In Wapske, no more than 4 miles away.
I am here, along with other, not all from within the village limits who agree that there are no boundaries when it comes to the safety and wellbeing of the people we care about, work with, or even went to school with. Those present are not here to make an attempt at telling you what to do. We are here to show we are willing to do whatever it takes to have a successful community watch program in place. We are willing to stand up and help build a safer community for all of us, for we are all neighbors. We believe that having a community watch program active in the area could potentially reduce the crime in the area as well as forge unity between the Village of Plaster Rock and the surrounding small communities. Obviously, a lot of work and education would go into coordinating such a group.
We come to you as neighbors hoping to step forward in a new direction which would not require people to take matters into their own hands. I truly hope you consider what we are offering. We believe it would help anyone feeling insecure or worried for their safety. Let’s help each other, step into a safety and more secure future for our neighbors. Mr. McAskill thanked council for their time.
Acting Sergeant Mathieu Gallienne noted the RCMP are not directly part of the process in establishing a Neighborhood Watch committee. He noted he has never been directly involved in this committee but certainly supports the initiative and it makes our roads and community safer. Acting Sergeant Gallienne advised individuals can take training on line in watching four videos. The entity of this committee would be owned by the community. Officers assigned to be part of the project, as a contact person but didn’t bring any numbers with him.
Mayor Fenner noted that there has been meetings in the past to start a neighborhood watch committee with only four individuals in attendance. Her Worship noted when you see something call the police so a file can be started.
Comments from the gallery concerning crime in the area and what time of the day they occur.
Question posed to the RCMP as to how residents can protect their property and help their neighbors without going to jail.
Acting Sergeant Mathieu Gallienne stated you may protect someone or your family as long as your actions are reasonable. He stated in order to go to court we need witnesses to have individuals charged with a crime. Should you not want to be a witness in court proceedings you can call crime stoppers and provide an anonymous tip.
Mayor Fenner reaffirmed should you see anything or witness suspicious activity call the RCMP. It was stated you are not being a nuisance by calling as your information could be relevant to an investigation that could lead to an arrest or provide a break in a case.
Mayor Fenner advised the possibility of scheduling a meeting with the RCMP to discuss strategy on how we all can work together to combat crime in our community. This meeting is not meant for participants to be confrontational towards the RCMP. It was noted the meeting could be held at the legion. It was decided a public meeting will be held with the RCMP on September 19, 2019 @7:00 p.m. at the Plaster Rock Legion.
Mayor Fenner thanked the police for coming and taking care of our community.
RCMP and some members of the public vacated the meeting @7:30 p.m.
8. 2020 Designated Five Year Plan
Clerk-Manager noted council was provided last year’s plan along with this year’s five year plan to be submitted to the province.
Deputy Mayor Harding noted the village is never notified why their project was not approved. He stated the village needs to question why we have not received an explanation or response from the department as to why no approval of village plan projects have not been approved.
MOTION: The following 2020 Five Year Plan be submitted to the Department of Transportation and Infrastructure for the Village of Plaster Rock – Deputy Mayor Harding, Councillor Wright Motion Carried 2019-133
VILLAGE OF PLASTER ROCK
FIVE YEAR DESIGNATED HIGHWAY PLAN
2020 Main Street area located by St. Thomas Aquinas Catholic Church
2021 Southern Main St. – Church Street to Tourist Park entrance (0.75 km) $337,500
2022 Southern Main St. – Tourist Park to southern village limit (0.75 km)
2023 Tobique Street (Rte.390) – First residence to southern limits (0.68 km) $306,000
2024 Northern Main Street – Village limits to Brook Street (0.58 km) $261,000 –
9. Committee Report
MONTHLY INCOME EXPENSE
GENERAL $121,248.98 $119,058.82
WATER & SEWER $ 31,029.78 $ 32,230.32
TOTAL $152,278.76 $151,289.14
Regional Service Commission
Meeting was held on September 12th in Centreville. Agenda items consisted of Solid Waste, recycling and the 2020 Budget. It was noted since the introduction of curbside recycling, the village waste going to the landfill has been substantially reduced and the recycling has met top expectations for the first year at a twelve percent high. Plaster Rock surpassed all expectations for the first year and met the target savings. Mayor Fenner stated residents should be very proud of themselves.
Mayor Fenner noted council members will be given a copy of the regional service commission budget. It was also noted a letter has been forwarded to Premier Blaine Higgs concerning the changes to the National Building Code.
Southern Central NB Forestry Working Group – No report
UMNB – Will be attending the annual conference on October 4th, 5th and 6th in Fredericton
RCMP – In attendance at this evenings meeting
Deputy Mayor Gary Harding
- New catch basin and culvert on Roulston Avenue
- Repaired brakes and door panel on 4X4
- Flushed the culvert on Girouard Street
- Sweeping after the storm
- Swept Bridge Street
- Concrete blocks on Bridge Street for guard rail
- Repaired wash outs on Post Street, Fraser Street and Main Street
- Sent well #2 motor back under warranty
- Cleaned man holes – 2 on Post Street, 1 on Roulston Avenue and 1 on Main Street
- New starter on vac truck
- Cleaned out Bedford’s septic
- New pulley on blower
- Repaired the guard on the hoe
- Sewer line complete for Davidson’s apartments
- Installed new float system at the lagoon
- Repaired signs on Green Street and Pine Street
- Settled lawn dig with a resident on Bridge Street
- Cleaned up yard
- Cleaned markings off side walks
- Asphalt patching on Brook Street
- Asphalt in front of salt shed
Tobique Forestry Advisory Committee – The next meeting is scheduled for October 1st which is the annual Adopt the Highway clean up.
Cemetery Committee – It was noted flowers have been taken and a head stone has been pushed over. Extra help will be needed to fix the headstone.
Councillor John Bucci in his absence Mayor Fenner presented his reports.
- Dedication of the Paris Community Playground In Memory of Jamie Paris is scheduled for Sept. 20th @ 2 pm. Agenda done, speech written, contact made with dignitaries, food & refreshments ordered, signs up.
- Interviews were held for the Recreation Facilities Worker; a candidate was offered the position and accepted it.
- The NB Invitational Outdoor Pool Swim Championships were held and were very successful. Plaster Rock Piranhas won the provincials.
- Met with a contractor to discuss maintenance of the Voyageur and the Fiddleheads. He plans to start next week.
- Met with contractor to discuss staining the East and South exterior walls of the Welcome Centre.
- Staining of Welcome Centre took place on Sept. 9th and 10th.
- Ordered signage for the playground and parking lot & picked them up.
- Researched funding possibilities.
- Attended a Western Valley Recreation Meeting Sept. 5th.
- Nominated two individuals from Plaster Rock for the Western Valley Centre for Coaching Educations Awards. One nominee was accepted.
- Ordered dusk to dawn light for the playground area.
- Researched landscaping and decorating ideas for playground area.
- Contacted the Department of Public Safety off road vehicles unit on several occasions to report all-terrain vehicles in the parking lot, and campground at all hours, driving too fast and drivers with no helmets.
- Ordered posts for the large playground sign.
- Ordered pads for AEDs.
- Researching fire safety and evacuation plans as directed by WorkSafe NB.
- 53 campsites rented out of 403 during August, 4 Welcome Centre Rentals, 4 Pavilion Rentals.
- Contacted K & G Electric to put two new bulbs in parking lot lights and two arena lights, plus clean eaves trough.
- A lot of mowing and weed whacking
- Testing pool, backwashing filters, cleaning pumps, adding chemicals
- Work on pool heater, it was making a bad noise. Got the noise to stop.
- Changed 6 lights to LED at the Welcome Center
- Changed 24 lights in the gym and activity room, washed light covers and removed dead flies.
- Set up the volleyball nets at the High School
- Set up done at the pool for the Provincial Swim Meet. Tables, chairs, picnic tables, diving board off and tarps in the hall. Then we put everything back after the swim meet was finished.
- Washed the tractor a few times.
- New fence put up for the playground
- Took apart the playground equipment and moved it outside to the playground area.
- Finished building playground equipment inside the fenced area and set it up for the public.
- Assembled 4 new benches (3 for playground and 1 in the tennis court)
- Repaired the flower boxes at the Welcome Center.
- Put a new flag in front of arena
- Shut down the pool for the year. Drained pool, turned off propane, drained water heater, drained sand filters and pumps. Everything put inside for winter but I still have to winterize the building.
- Black & MacDonald in to work on the Ice Plant. They changed 10 of 12 relief valves and worked on fixing brine leak. Still needs work done on it. They will be back to finish it at start up.
- Started to fix where 4 wheelers spun up the lawn by the pool
- Adjusted park gate after someone tried to lift it by hand.
- Adjusted the playground gate
- Take down the bouncy castle and put it in the storage boxes and put away for the winter.
- Took the ping pong table down and stored it for the winter
- Did the yearly fire extinguisher tagging and inspection at the arena, campground, fire station, lagoon and pump house
- Did the monthly inspection on building
- Pressure washed the Welcome Center.
Pond Hockey no report
Councillor Maureen Porter
- It was noted the meeting held in Woodstock concerning library services that attendees made it very clear to the representatives hosting the meeting that attendees did not want any cuts to library services.
- Very successful Summer Reading Club with 118 children registered and a total of 6400 books read.
- Progress being made on the new craft and hobby equipment lending library
- Application submitted to the New Horizons for Seniors Program
- The annual Adopt A Book fundraiser will take place in October which is also Canadian Library Month
- We are working with Brilliant Labs to create a makerspace for young people.
- Hosted a STEAM workshop during the summer which was coordinated by Brilliant Labs
Joint Health & Safety Committee – No report
Tobique Valley Community Health Centre Advisory Committee – The next meeting is scheduled for Friday, September 20th, 2019 @10:00 am
Councillor Tony Wright
- 1 Structure fire
- 2 Lift assists
- 1 False alarm
- 1 Fire at Twin River’s
- 2 MVA’s
Economic Development – no report
Pond Hockey – no report
MOTION: Acceptance of committee reports and August accounts payable – Deputy Mayor Harding, Councillor Wright Motion Carried 2019-134
10. Clerk-Manager Report
. Received concern of the vandalism and theft happening in the village and surrounding area. Citizen asking of Neighborhood Watch being formed.
. Resident disturbing neighbor with noise at difference hours of the day and evening.
- Agenda, admin report and financial report for meeting
- Daily responsibilities
- Items of August meeting have been addressed with appropriate correspondence
- Emails addressed
- Financial reports given to dept. heads
- Village is set up to receive the contracted price for salt under DTI tendered pricing for the next two years. This will save the village appx. $20.00 per ton
- Bank reconciliation
- Payroll (direct deposit)
- Operational Administration duties
- Wage Claim for federal students submitted
- Last Quarterly billing submitted LSD fire service
- Meet with Accountant to go over draft copy of audit
Training is being offered through Fitness New Brunswick for Zoomers on the Go- Exercise Leader. The recreation manager has asked to attend the training. The training certification is free. Information was provide with council packages.
It was decided by council this would be discussed further at the special meeting on September 18th.
11. Business Arising from the Minutes – No Items
12. New Business
a) Tobique Lions Club asking for a donation towards their Annual Auction to be held on Saturday, October 19th. Items can be viewed starting at 6:00 p.m. with the auction beginning at 7:00 p.m.
MOTION: The Tobique Lions Club be given a $100.00 gift certificate to be used towards any goods or services the Village provides for their annual auction – Councillor Porter, Councillor Wright Motion Carried 2019-135
b) Five- Year Capital Investment Plan for Gas Tax Funding
Clerk-Manager noted council had previously been provided a copy of the plan for review.
MOTION: Village of Plaster Rock submitted the Five-Year Capital Investment Plan for the GTF Administration Agreement for the term of 2019-2023 – Deputy Mayor Harding, Councillor Wright Motion Carried 2019-136
a) ACWWA Course Listing for fall 2019.
b) UMNB – Advising of terms of reference for solid waste management service model review being conducted by the Province.
c) Invitation to the 2019 Recognition Ceremony at the Portage Atlantic Centre on Sunday, September 29th @1:00 p.m. – RSVP by September 18th at email@example.com
Councillor Porter asked if there was additional information pertaining to this event. She noted she would be interested in attending. Clerk-Manager advised the information will be inserted in her mailbox.
14. Meeting Dates:
MOTION: Special Meeting be scheduled for Wednesday, September 18, 2019 @7:00 p.m. – Councillor Porter, Councillor Wright Motion Carried 2019 – 137
MOTION: Next Meeting Date be Monday, October 21st, 2019 @ 7:00 p.m. – Deputy Mayor Harding, Councillor Wright Motion Carried 2019 – 138
15. Closed Session – Labor
MOTION: The regular meeting go into closed session @ 8:00 p.m. – Deputy Mayor Harding, Councillor Wright – Motion Carried – 2019 – 139
MOTION: The meeting reconvene into regular session @8:30 p.m. – Councillor Porter, Deputy Mayor Harding – Motion Carried – 2019 – 140
MOTION: Thomas Anderson be hired for the Recreation Facility Worker position – Councillor Wright, Deputy Mayor Harding Motion Carried 2019-141
MOTION: Meeting adjourn @8:30 p.m. – Councillor Porter – Motion Carried
Mayor Alexis Fenner Patty St. Peter, Clerk-Manager